Operations Manager Job Description
Overview: HOPE Village Revitalization (HVR) is a small community development corporation serving the HOPE Village neighborhood in Detroit.
HOPE Village Revitalization is 100% community-controlled and focused on equitable sustainable neighborhood development, championing a fresh local food system, sustainable affordable housing, and access to opportunity for the HOPE Village neighborhood. The Operations Manager reports to the Deputy Director and is responsible for certain operational and bookkeeping functions.
General Statement of Duties: The Operations Manager is responsible for key financial review and documentation activities, preparing annual budgets, grants management activities, donation tracking and receipt issuance, and maintaining board and corporate records.
Major Duties and Responsibilities:
Accounting:
· Review check and credit card requests for accuracy and submit weekly check requests
· Set up accounts with new vendors, including supplier modification completion and tax exemption
· Assemble monthly financial recaps and backup materials and forward to HVR’s outside accountants
· Transfer information from biweekly time sheets to project code reports
· Review monthly project code and other financial reports for accuracy and disseminate
Audits:
· Serve as principal contact person for HVR’s auditors
· Manage preparation of all PBCs and audit samples for auditors
Board:
· Prepare Board and Board Committee minutes in draft form from meeting recordings
· Maintain records of all Board and Board Committee meetings
· Obtain conflict of interest forms annually from all Board members
· Track and assist with preparing draft corporate reports
Donations:
· Draft thank you letters and annual receipts for all donors
· Track donations on spreadsheet
· Other Financial
· Create monthly cash flow projections
Assist with preparation of annual budget:
· Identify areas for cost savings in expenditures
· Assist with obtaining proposals for insurance, maintenance etc.
Grant Oversight:
· Manage key processes and systems for overseeing grants to other nonprofit organization and for tracking progress
Skills and Abilities:
· Strong commitment to diversity and civil and human rights
· Strong financial and writing skills
· Ability to multitask and prioritize while providing a high level of service
· Computer literate, experienced with excel and word processing, able to maintain excellent online record storage. Ability to adapt to new computer programs.
· Familiarity with grants and grant accounting
· Demonstrated ability to handle sensitive and confidential matters.
Education, Training and Experience: Bachelor or Master’s degree in Business/Finance/Accounting. Minimum of 5 years experience working in a non-profit organization. Well organized, detail-oriented, and experienced at maintaining documents.
Supervision Received: Reports to the Deputy Director.
This is a part time, hybrid position; 25 hour per week with 1 to 2 days in-office reporting.