In consideration of the ACP scheduling the aforesaid program, the Speaker hereby agrees to abide by the following provisions:
1. The ACP is the official clearinghouse for all activities regarding the presentation. All information regarding the Speaker’s participation must be received by the ACP office and approved by the ACP by the dates specified.
2. The Speaker’s presentation is sponsored by the ACP. Reference to co-sponsorship by an individual, group, agency, or organization other than the ACP is prohibited unless specifically authorized in advance in writing by the ACP.
3. The presentation must be approved and scheduled by the ACP; any changes must be approved by the ACP.
4. The speaker must adhere to the time allocation for the presentation as determined by the ACP. The ACP Annual Session Chair has the authority to end a presentation that runs overtime.
5. Speakers are expected to present the highest quality presentations based upon published research in peer-reviewed journals. Personal opinion and unpublished research data should be stated as such if included. Derogatory commentary against other professionals or corporations is expressly prohibited.
6. The ACP reserves the right to cancel the Speaker’s program at any time prior to its presentation. If the ACP cancels the program, this agreement shall cease and terminate, and the Speaker understands and agrees that the ACP shall not be liable to the Speaker for any costs, expenses, or damages as a result of such cancellation.
7. Advertising matter, commercial promotion, solicitation, or sales of any type is prohibited at any time at the ACP meeting site before, during, or after the presentation. This prohibition includes, but is not limited to, the following:
- Distribution of commercial product materials, including brochures, flyers and product samples.
- Direct product promotion or use of corporate branding in the Speaker’s presentation.
- Stating Speaker’s affiliation with a commercial product or company unless disclosed to the ACP in writing prior to the presentation.
8. The Speaker agrees to indemnify and hold harmless the ACP, its past, present, and future officers, directors, members, agents, employees from any damages that the above stated entities or persons may sustain in any manner through the Speaker’s misconduct or negligence related to the presentation.
9. The Speaker agrees to comply with all ACP procedures governing this presentation.
10. The ACP does not assume responsibility for any expenses in the event the Speaker fails for any reason to present the program, nor any additional travel-related expenses incurred as a result of weather, act of God, or other situation beyond the ACP’s control.
11. The Speaker agrees that the information submitted above may be used for promotional purposes.
12. The Speaker hereby grants the ACP permission to quote from the Speaker’s presentation in limited amounts for promotion or reporting purposes; and permission to use the Speaker’s name, photo, or other likeness in connection with any and all promotions before and after the ACP program.
ACP Meetings Code of Conduct Policy
ACP is committed to providing a safe, productive, and welcoming environment for all meeting participants and ACP staff. All participants, including, but not limited to, attendees, speakers, volunteers, exhibitors, ACP staff members, service providers, and all others are expected to abide by this Virtual Programs Code of Conduct. This policy applies to all ACP meeting-related events, including those sponsored by organizations other than ACP but held in conjunction with ACP events, on public or private platforms.
ACP has zero-tolerance for any form of discrimination or harassment, including but not limited to sexual harassment by participants or our staff at our meetings. If you experience harassment or hear of any incidents of unacceptable behavior, ACP asks that you inform either Carrie Villa, Director of Finance & Administration or ACP President Dr. Lars Bouma so that we can take the appropriate action.
Unacceptable Behavior is defined as:
Harassment, intimidation, or discrimination in any form.
Verbal abuse of any attendee, speaker, volunteer, exhibitor, ACP staff member, service provider, or other meeting guest.Examples of verbal abuse include, but are not limited to, verbal comments related to gender, gender identity, sexual orientation, disability, physical appearance, body size, race, religion, national origin, inappropriate use of nudity and/or sexual images in public spaces or in presentations, or threatening or stalking any attendee, speaker, volunteer, exhibitor, ACP staff member, service provider, or other meeting guest.
Disruption of presentations during sessions, in the exhibit hall, or at other events organized by ACP throughout the virtual meeting. All participants must comply with the instructions of the moderator and any ACP virtual event staff.
Presentations, postings, and messages should not contain promotional materials, special offers, job offers, product announcements, or solicitation for services. ACP reserves the right to remove such messages and potentially ban sources of those solicitations.
Participants should not copy or take screen shots of Q&A or any chat room activity that takes place in the virtual space.
ACP reserves the right to take any action deemed necessary and appropriate, including immediate removal from the meeting without warning or refund, in response to any incident of unacceptable behavior, and ACP reserves the right to prohibit attendance at any future meeting, virtually or in person.