GIG Request Form

GIG Event Rental Inquiry Form
The Gallery of Iconic Guitars (GIG) at Belmont University can be requested for private events.

Standard Museum Hours:

Monday, Thursday, Friday, Saturday: 10:00AM - 4:30PM

Sunday: 1:00 PM - 4:30 PM

Once this request form is submitted, a member of our team will contact you with availability and estimated pricing. Thank you for considering the GIG for your event!

Contact Information
Primary Contact Name*

First NameLast Name
Primary Contact Email *
Phone Number*
Please enter a valid phone number.
Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Type of Request*
Name of Organization*
Is your organization a 501c3 nonprofit?*

YesNo
How did you hear about Belmont? *
Please specify*
Were you referred by a member of the Belmont Community?*

YesNo
Name of Referral*
Is this event in partnership with an outside organization?*

YesNo
External Organization Name*
As a Belmont Event Representative, are you affiliated with this external organization in any way?*

YesNo
Please describe your involvement.*
How will this event support the mission, vision, and/or strategic priorities of Belmont University?*
Describe the historical relationship of this organization with Belmont University (please include any past history of waived/reduced rent for the client).*
Will there be a fee charged (or suggested donation) to attend this event?**

YesNo
Please indicate the fee amount in box below. Additionally, please indicate who will collect these fees and how these fees will be allocated.*
Please describe the benefit of hosting this event of campus. (Please detail any programs, departments, scholarships, job opportunities, etc that may be positively impacted by hosting this event on campus).*
Event Information
Event Name*
Date of Event*

MonthDayYear
Date
Event Start Time *

Hour Minutes

AM/PM Option

to
until
Hour Minutes

AM/PM Option
Alternate Dates*
Description of Event*
Estimated Attendance*
What is your estimated budget for this event? *
Will the event be ticketed?*

YesNo
Will your event require any load-in or load-out time?*

YesNo
Event Set-Up
The GIG has three set up options:

Museum mode: the space is provided "as-is" with no additional furniture provided.

Venue mode: the space is set up with chairs in a semi circle facing the stage. This may incur additioanl labor costs.

Meeting mode: the space is set with tables and chairs facing the TV screen. This may incur additioanl labor costs.
Please indicate your desired set-up for this event*

Museum ModeVenue ModeMeeting Mode
Equipment Needs*
Example: TV Screen, Fender Passport, JBL Speakers & Microphone
The Crown Jewels

The heroes of the Shaw Collection, the GIG features a 1933 pre-war 12-fret Martin D-28 (one of only 27 ever built), a 1923 Gibson F-5 mandolin signed by Lloyd Loar, and a 1955 Fender Stratocaster, among others.

These exhibit pieces may be moved to create more space in the gallery for your event, but will be at an additional cost.
Are you interested in having the "crown jewels" removed for your event?*

YesNoUnsure
Additional Set-Up Needs
Food & Beverage

Food and Beverage is not permitted within the GIG. If food and/or beverage is requested, Lila D. Bunch Room 300 (3rd floor), or Leu Art Gallery will also have to be rented out in addition to the GIG.
Are you interested in renting out Lila D. Bunch Room 300 or the Leu Art Gallery for a reception?*

Lila D. Bunch Room 300Leu Art GalleryBothNo
Please provide a desired set-up for your reception space.*
Billing Information

Please provide the billing contact information below if different than the primary contact information provided above.
Primary Billing Contact Name

First NameLast Name
Primary Billing Contact Email*
example@example.com
Primary Billing Contact Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
FOAPAL Information

Please provide a FOAPAL for the event below.
Budget Manager Name*

First NameLast Name
Budget Manager Email*
example@example.com
Fund*
Org*
Program*
Should be Empty:

GIG Event Rental Inquiry Form

Contact Information

Event Information

Event Set-Up

The Crown Jewels

Food & Beverage

Billing Information

FOAPAL Information