New Club & Society Form 2025-26

New Student Group Form

Newcastle University Students' Union
Completing Your New Student Group Form:

Throughout this form, we require some core details and completed documents that you may want to consider gathering before you make a start on this application. This includes:
- Names and student numbers of your principle committee.
- Full description of your group (to go on the website).
- Social media links.
- Your Student Groups membership cost (Min £5).
- Completed your documents (Student Group Objectives, Safety policy and Decleration Document and Student Group Risk assessment).
If you have not completed your core documents, they can be found here.
New Student Group Information
Name of Student Group*
Please do not abbreviate (eg. NUPPS) and do not include 'Newcastle University' in the title. We are looking for (for example) 'Table Society' or 'Women's Tennis Club' etc
Please include a description of your club/society that will appear on the Union's website to promote your group to students. You may want to include a explanation of your group, reasons why a student should join, your plans for the year, typical training/meeting times, and the type of activity you run, etc. This can be edited/amended throughout the year. You could also state what costs the membership does/does not cover:*

0/300

Club/Society Website Links

Please fill out the following items with as many links as your club or society has. This will help students to find and follow you.
Facebook Page
Please only add the page name: facebook.com/PAGE
Instagram
Please only add the username: instagram.com/USERNAME
Twitter
Please only add the username: twitter.com/USERNAME
YouTube
Please only add the channel ID: youtube.com/channel/CHANNEL_ID
Discord
Please only add the invite short url: discord.gg/SHORT_URL
Tik Tok
Please only add the channel username (including the @ symbol): www.tiktok.com/@CHANNEL_NAME

Memberships

How much will Membership to your new group cost? Memberships a minimum have to be £5 but you need to ensure that the cost of your membership covers the cost of running your student group.
Standard Membership Price (2025-26)*
Minimum Membership fee must be £5, Prices must be in GBP

Student Numbers

In the next section, you will need to provide the names and student numbers' of the newly elected principle committee. Below is where you can find this student number on your student card. Please note: if inputted incorrectly, this may delay your handover being approved.

Please add the details of your committee below, each role is required for a new student groups to be accepted and each role can only be held by one individual.
President
Student Name*
Student Number*
This is the nine digit number found on your student card.
University Email (This Email will be used as for the Society point of contact)*
@ncl.ac.uk
Secretary
Student Name*
Student Number*
This is the nine digit number found on your student card.
Treasurer
Student Name*
Student Number*
This is the nine digit number found on your student card.
Welfare Officer
Student Name*
Student Number*
This is the nine digit number found on your student card.
Social Secretary
Student Name*
Student Number*
This is the nine digit number found on your student card.

Key Documents
Student Group Objectives, Safety Policy & Declaration Document (Must be signed by all Committee)*

Please upload your club/society Aims, Objectives & Declaration Document (please note the accepted file formats are PDF, DOCX and DOC)
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Risk Assessment*

Your club/society is subject to a risk assessment, please upload this (please note the accepted file formats are PDF, DOCX, and Doc_
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All new student groups must also be aware of and agree to abide by the NUSU Bribery and Finance Proforma.

New Student Group Form