Please fill out this form completely!

If yes, a free 10 x 10 booth is provided and you do not need to include money with this application.

  The Vender Chair will assign the booths based on registration and Full payment received.

We will work with you and the Kittitas Valley Event Center to get power to your display.

Exhibitors must supply your own cords.  BCHW and KVEC will provide 1 - 6' table and 1 chair

Please read the terms and condtions below then indicate at the end your acceptance by clicking on circle next to "Agree"

The following is a list of Terms and Conditions for the 2025 BCHW Rendezvous. It is the Vendor/Exhibitor's responsibility to be familiar with the terms and to comply fully. Exhibitor(s) in violation of any term or condition may be asked to leave the KVEC and may be excluded from any future BCHW events.

We will try to fill your choice of booth venue; however, we reserve the right to assign all display space. The BCHW Vendor Coordinator/Committee will make all booth assignments.

Free Exhibitor parking is provided on the North Side of the Armory Hall, outside the gate by the Rodeo Arena. You may unload trucks and/or trailers close to the building  into your booth; then all trailers must be parked on the North Side of the Armory Hall outside the gate.

Vendor set up hours are Thursday 9am to 6pm and Friday 7 am to 9 am, you are required to be set up by 9am Friday.  Vendars are to be open for the public for the entire event display hours: Friday, 9am to 5pm and Saturday, 9am to 5pm.  Being open Sunday is optional and not required.

Any raffle held in/at an Exhibitors’ booth must be approved in advance by the BCHW Vendor Chair.

All Exhibitors are required to confine displays within their designated space.

All Dogs must be on leash at all times. You must clean up after your dog.

Returned Checks: exhibitors checks returned for insufficient funds will be assessed a $75.00 Handling Fee.

Exhibitors will refrain from excessive noise from sound systems and will not interfere with the activities of any other exhibitor.

Local fire codes must be followed: no propane heaters, burners or open flame devices are allowed inside the building.

It is the responsibility of the exhibitor to clean their Booth after the event. A $25.00 cleanup charge may be assessed for failure to observe this rule.

There will be no refund of fees for Cancellations after January 1st, 2025.

Exhibitor(s) must follow all applicable state and local regulations and are responsible for such.

Any deviation from the stated policies must be approved in writing by the BCHW Vendor Coordinator/Committee two weeks prior to the 2024 BCHW Rendezvous.
 

VENDOR SET-UP HOURS

Thursday 9:00 AM to 6:00 PM

Friday 7:00 AM to 9:00 AM

 

VENDOR TEAR DOWN HOURS

Saturday 9:00am to 3:00 PM

 

EVENT DISPLAY HOURS

Friday 9:00 AM to 5:00 PM

Saturday 9:00 AM to 5:00 PM

For more information regarding Rendezvous: hotel or camping reservations, directions or information regarding our Saturday night dinner, auction, and entertainment - please check our website at www.bchw.org.

I/We (the undersigned) understand and agree to hold harmless and free of liability the Back Country Horsemen of Washington and its event planning committee, directors, management, employees, workers, paid or volunteer, who together will not be held responsible for any loss or injury that may occur to any equipment, property, livestock, or Personnel of the Vendor/Exhibitor, or persons attending the Event, or for loss of any kind or through any cause including, but not limited to: fire, theft, vandalism, extreme weather.

If you have questions please contact

Teri Starke 253-709-5052/treasurer@bchw.org

When you click below you will be taken to PayPal to pay for your booth.  You do NOT need a PayPal account to pay.  Jus click on the

"Pay with Debit or Credit Card"