Terms & Conditions
1. By registering my business/organization I agree to be contacted for opportunities to receive services and resources to help grow my organization or business. All registrations are subject to approval by event organizers. Failure to comply with any of the rules and regulations set forth by event organizers could result in your application being revoked and removal from the event without refund.
2. All participants agree to participate at their own risk and take full responsibility for all of their materials, equipment, and personal property. Event organizers are not responsible for any items that are missing, damaged, or lost from your exhibit area.
3. I understand that exhibitor materials ie table, chair, power or tent will not be provided. Space will be designated prior to with map of options. Day of space may be available at first come first serve.
4. Participant/business/organization grants permission to the event organizers to use their likeness or name in the marketing or advertising for the upcoming event and for future marketing of such event. This may include but is not limited to Television, Radio, Print, and internet.
5. Event organizers reserve the right to prohibit any product from being marketed at this event. Failure to comply with any of the rules and regulations set forth by event organizers could result in your application being revoked and removal from the event without refund.
6. Vendors participate at their own risk and take full responsibility for all of their products, equipment, and personal property. Event organizers are not responsible for any items that are missing, damaged, or lost.
7. Vendors are required to provide a State of Washington UBI number (not federal tax ID number) AND a City of Seattle business license customer number, which is located on all Seattle business licenses. Organizations that do not have a City of Seattle business license must purchase a $15 tradeshow license.
8. A State of Washington business license will not substitute for a City of Seattle business license. Our vendor list will be checked by the city. This is required of for-profit as well as not-for-profit organizations. The only exemptions are public schools and churches. Vendors are responsible for their own taxes and license liabilities. Washington State sales tax must be collected where applicable.
9. Vendors agree to conduct themselves in a professional and courteous manner to customers, other vendors and event staff. Vendor agrees to refrain from any activities (e.g., loud music or hawking) that may interfere with other vendors and/or festival activities. Vendors are responsible for keeping their space clean. All garbage and litter should be properly deposited in garbage cans and dumpsters provided on festival grounds. Vendors may not leave stacks of cardboard boxes on festival grounds.
10. There will be no refunds of application fees if applicant fails to participate in the event, if there is inclement weather during the event, or if the applicant fails to provide the required licenses, permits by the deadline. Refund requests are subject to the discretion and approval of event organizers. Any requests for refund must be submitted to organizers and must be 30 days prior to the event start date. A $25.00 application fee will be charged for any refund request. Vendors who mark on their application that they have the required licenses, permits, and insurances but fail to provide them by the required deadline will not be refunded.
11. All vendors must be set up and prepared to conduct business by 11:00 AM. There is a strict no refund policy for late/no shows.
12. Only businesses that are registered, paid, and have submitted all required licenses, permits, and insurances may sell items.
13. NO MUSIC may be played from any booth without express permission from event management.
14. There will be no sale of guns, ammunition, survival weapons, pepper spray, mace, tear gas, etc.
15. Vendor assumes full responsibility for any and all damages to park or facilities caused by their participation in the festival.
16. Vendor agrees to indemnify and hold harmless Africatown Community Land Trust staff, agents and partners, and the City of Seattle and their respective liability insurance carriers against any and all liability associated with their participation in any and all of the activities of the Summer of Soul Series.
17. By submitting the application, vendor agrees to the above terms and conditions. Event management reserves the right to revoke applications and close exhibits for failure to comply with event rules. Upon revocation of application, vendor must immediately vacate the premises. Upon failure to vacate, event organizers are authorized to remove all property of vendor at vendor’s expense. Event organizers are relieved and discharged of any and all lost occasioned by such removal. Event organizers shall not be responsible for storage or safekeeping of the removed vendor’s property.
18. Full payment and completed registration including valid business licenses are required to reserve a space.
19.Vendors are required to supply their own electricity and are also responsible for providing their own 10x10 canopy, table and chairs.
20. Spaces will not be reserved until business licenses and full payment are received and processed.
Vendors are required to calculate and report their 10% Seattle Parks tax and MUST pay the additional fees at the close of business each day (Juneteenth Festival Only).
21. Vendors not registered as food/drink vendors, may not sell any food or drink products as this requires additional permitting.
22. No products containing alcohol or cannabis may be sold.