New Customer Registration Form

Select Boxes That Apply:

Arts & CraftsFood VendorNew Vendor

Only artisan, non-manufactured goods, other than those served as concessions, will be permitted. Vendors not complying will be sent home with no exception or refund.

Please complete the following (incomplete applications will not be processed):

Business Name:
*

Specific Product(s) Description:

Contact Name:*

First NameLast Name

Mailing Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code

Cell Phone Number*

Secondary Phone Number

Please enter a valid phone number.

E-mail*

example@example.com

TAX ID#: (Required if you have one)
blanks

On-site License Plate; make/model of vehicle #:*

FOOD VENDORS ONLY (If you are not a food vendor please enter "0" in the fields below)*

	Info
Rig Dimensions (including tongue and right or left)
Space Requirements
Electricity Requirements

BASIC ELECTRICITY IS PROVIDED

Additional Electricity Charges include:

30 AMPS: $100
50 AMPS: $250
100 AMPS: $500

Oktoberfest Southlake does not provide tents, tables, or chairs. Cash, checks, credit cards or money orders accepted – Payment must accompany application.

I hereby certify that I am the creator of my work and that I will be open and present at my booth during all advertised hours of Oktoberfest. I agree to follow all rules and regulations as found in the “Southlake Chamber Oktoberfest Vendor/Sponsor Policies,” and those set forth by Oktoberfest staff and the Southlake Oktoberfest “Hold Harmless Agreement,” and understand that failure to do so can result in immediate expulsion without refund. I will have no pets, illegal substances or weapons on my person or in my booth or vehicle during the festival. I understand and agree that Oktoberfest will continue despite any inclement weather and I will not receive a refund on account of weather. I also understand and agree that Oktoberfest Southlake reserves the absolute right to accept or reject any vendor application for any reason.

Vendor Application Instructions and Checklist KEEP THIS PAGE FOR YOUR RECORDS

Application Deadline: 8/15/2024 Hours of Southlake Oktoberfest 2024:

Friday: 4:00 p.m. to 11:00 p.m.

⚝ Saturday: 10:00 a.m. to 11:00 p.m.

⚝ Sunday: 12:00 p.m. to 7:00 p.m.

Arts & Crafts Application Fee: $25 Non-refundable

Entry: $500

Corner Booth: $650

You must create the work you exhibit and sell. Include non-returnable photos of products you will exhibit and sell.

You will be provided a space that is approximately 11’ x 11’. You will be responsible for providing your own equipment, including freestanding 10x10 covered tents, tables or chairs, heavy-duty electrical extension cords, duct tape, clamp lights, kitty litter or similar product (in case of damp ground), and any other supplies.

If you require a double space, please contact the Southlake Chamber for pricing.

Location & Arrival Times – Each vendor will receive a time schedule for arrival. Location and Placement of each vendor will be determined at the sole and absolute discretion of the host.

Please email or include a non-returnable photo/color copy of festival set-up to oktoberfest@southlakechamber.com. DO NOT send us to a website – vendor to provide electronic photos.

Checklist

Vendor application plus $25 nonrefundable application fee$500 check, money order or credit card (plus an additional $150 if requesting a corner booth)Hold Harmless AgreementPhotos/color copies of products and festival set-up

Food Vendors Application Fee: $25 Non-refundable

Entry: $500 plus 25% of gross sales on food coupon basis and includes electricity.

Entry: $500 plus 25% of gross sales on food coupon basis and includes electricity.

Water is available on site although not available at each food vendor location.

Provide required amperage, voltage, and rig dimensions, including booth and/or trailer including the tongue.

Please email or include a non-returnable photo/color copy of festival set-up to oktoberfest@southlakechamber.com.

Checklist:

Vendor application plus $25 nonrefundable application fee$500 check, money order or credit cardHold Harmless agreementPhotos/color copies of festival set upPower needsRig DimensionsCopy of current health permit

Checks or money orders are to be made payable to: Southlake Chamber of Commerce · 1501 Corporate Circle, Suite 100 · Southlake, TX 76092

Include the $25 (non-refundable) application fee.

A $30 fee will be charged for returned checks.

Cancellations:

More than 60 days before event – 50 Percent

Less than 60 days before event – No refund

Application Fee

$25.00 Quantity

Total

$0.00

Credit Card

First Name

Last Name

Credit Card Number

Security Code

Expiration Month

Expiration Year

Billing Address

Street Address

Street Address Line 2

City

State / Province

Postal / Zip Code

Country

Signature*

Date*

Date

AREA HOTELS

Hilton Dallas/Southlake Town Square

1400 Plaza Place Southlake, TX 76092

(817) 442-9900

www.hilton.com

Cambria Hotel & Suites

2104 East State Highway 114 Southlake, TX 76092

(817) 329-1010

http://www.cambriasouthlakedfw.com

Hampton Inn & Suites Trophy Club

525 Plaza Drive Trophy Club, TX 76262

(682) 831-1572

http://www.hamptontrophyclub.com

The Westin Southlake

1200 E. State HWY 114 Southlake, TX 76092

(817) 873-1900

Westin Southlake

Delta Hotels By Marriott Southlake

251 E. State HWY 114 Southlake, TX 76092

(323) 972-5830

www.marriott.com

Vendor Application October 17-19th, 2025 Deadline: August 29, 2025