The Belonging Center Reservation Form

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RESERVATIONS MORE THAN SIX MONTHS IN ADVANCE ARE NOT PERMITTED.

NOTE: Prior to reserving The Belonging Center, please check with Dean's Office administrative personnel to see if the Mervis ANSYS A08 Conference Room is reserved. Conflicting events will defer to a first-come, first-served basis.

The Belonging Center is an open space, dedicated to College of Engineering students. If your event needs to have restricted access, please contact the Dean's Office for arrangements.

The reservation of the room can be revoked at any time by the following offices: The Office of the Dean of the College of Engineering, The Office of the Provost, the Office of the President and Community Engagement and Outreach.
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POLICIES AND GUIDELINES

Please note: Fees will NOT be charged to departments and programs of the College of Engineering. Recording of your Oracle String and/or GL String is in the event of damage to the room and/or area.

The reservation of the room can be revoked at any time by the following offices: The Office of the Dean of the College of Engineering, The Office of the Provost and the Office of the President.

ROOM CAPACITY

The Belonging Center has a capacity of 30.

POLICIES

No tape, glue, staples or tacks should be used on any surface.

Any damage sustained will be charged to the host and/or organization's Oracle string - e.g. stains, unplugging of any technology, egregious moving of furniture, etc.

The furniture in The Belonging Center must stay in the area. If any piece of furniture is deemed to be missing or damaged, the host's Oracle String/GL String will be charged.

Dean’s Office personnel will inspect the facility after each event. If damages to the room, equipment or furniture are discovered, it is the event host’s responsibility to cover the cost of repairs.

Event host is responsible for arranging and paying for room set-up/tear-down and other services related to FMS, IT/MediaTech, catering, security, etc.

Event host must submit a work order to custodial services (FMS) to ensure that the room is in a clean condition for the next user.

If you are using rental furniture for your event, it is your responsibility to monitor drop-off and pick-up of furniture by the vendor. Please contact the Dean's Office when you have confirmed that the rental furniture has been picked up by the vendor.

If alcohol is served, it is the event host’s responsibility to designate a University-authorized Social Host who must be in attendance.

Please note: if the kitchen is used during your event, all food and beverage items must be removed from the kitchen and properly disposed. Do not leave any items in the refrigerator or freezer at the conclusion of your event.

If food or drink is served, you are REQUIRED to submit a work order for custodial services (FMS; cleanit@andrew.cmu.edu) to have the room vacuumed and cleared of garbage at the conclusion of your event. If your event uses the kitchen it must be included in the FMS work order. The College reserves the right to also hold you accountable for carpet cleaning if inspection after your event indicates soiling of the carpet.

FEES FOR EXTERNAL DEPARTMENTS & PROGRAMS

Single Event Reservations: $250.

Consecutive Event/Day Reservations: $300/day.

There is an additional fee of $50 when the kitchen is used.

ROOM FURNITURE & TECHNOLOGY RESPONSIBILITIES

The furniture cannot be rearranged.

The Dean's Office is not responsible for technical issues.

To request use of the video monitor within Scaife 419, please indicate within the form. Instructions will be given upon key pick-up. The Dean's Office is not responsible for technical issues.

ADDITIONAL NOTE: If your event in a College of Engineering space requires Audio Visual support—such as microphones, recording, or live streaming—it is essential to coordinate with Media Services from Computing Services (media-services@andrew.cmu.edu). Media Services staff are specifically trained to operate equipment in these rooms and are best equipped to ensure smooth execution and address any technical issues that may arise. Engaging their support helps maintain the quality and reliability of your event.

HELPFUL LINKS

FMS Email: cleanit@andrew.cmu.edu

FMS Link: https://fms-apps.andrew.cmu.edu/workorder/workorder?formname=wo-request

MediaTech: https://www.cmu.edu/computing/services/comm-collab/media-services/event-support.html

Social Host Request Email: social-host@andrew.cmu.edu

Social Host Procedures Link: https://www.cmu.edu/policies/forms-and-documents/social-host-procedures.pdf
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Name/Purpose of Event* This field is required.
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Your Email* This field is required.
example@example.com
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Start Date (include set up time)* This field is required.
Date
Month
Day
Year
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Hour
00
30
Minutes
AM
AM
PM
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End Date (include tear-down time)* This field is required.
Date
Month
Day
Year
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2
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Hour
00
30
Minutes
AM
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Host Department/Organization* This field is required.
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Expected Attendance (30 max)* This field is required.
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Name of Event Coordinator* This field is required.
First Name
Last Name
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Event Coordinator E-mail* This field is required.
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Event Coordinator Campus Address
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Event Coordinator Phone Number
Area Code
Phone Number
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Will alcohol be served?* This field is required.
Yes
No
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If yes, who is the designated and authorized Social Host?
First Name
Last Name
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Social Host E-mail
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Social Host Campus Address
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Social Host Phone Number
Area Code
Phone Number
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Payment Method* This field is required.
GL String
Oracle String
Other
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Oracle StringType in OBJECT CODE, FUNDING SOURCE, FUNCTION, ACTIVITY, ORGANIZATION and ENTITY numbers separated by periods. e.g. 000000.000.000.000000.01 If charges need to be split, please go to the OTHER section and enter additional information.
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Grants LedgerType in PROJECT, TASK and AWARD numbers separated by periods. e.g. 00000.000.000 If charges need to be split, please go to the OTHER section and enter additional information.
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OtherPlease list other Oracle Strings, Grants Ledger numbers, credit card numbers or PO numbers below. Enter N/A if no other information is needed. If charges need to be split, please separate additional information with a semicolon.
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Indicate the FMS Work Order number
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I have reviewed the policies and guidelines outlined above and I agree to comply with them. Please enter your name as confirmation* This field is required.
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Date* This field is required.
Date
Month
Day
Year
Should be Empty:

RESERVATIONS MORE THAN SIX MONTHS IN ADVANCE ARE NOT PERMITTED.

POLICIES AND GUIDELINES

ROOM CAPACITY

POLICIES

FEES FOR EXTERNAL DEPARTMENTS & PROGRAMS

ROOM FURNITURE & TECHNOLOGY RESPONSIBILITIES

HELPFUL LINKS