You are about to submit your documents for grant payment processing

You will require the following prior to beginning your submission:

• Copies of invoices and payment confirmations (Step 1)*
• A void cheque for direct deposit of funds to your organization (Step 2)

*Payment confirmations can be vendor date paid stamps on the invoice, cleared cheques with date stamps, EFT confirmations or emails from the vendor of when they received payment for the corresponding invoice. You have several options. 

Note: Invoice and payment dates cannot pre-date April 4th, 2024. If all documents are satisfactory, grant payments are made on the 1st and 15th of the month. Outstanding documents will delay grant payment processing.

*IMPORTANT! Please note that cheque remittance stubs are not acceptable as a receipt. Please provide the date stamp copy of the cheque from your financial institute or one of the other methods stated above.

Important!

The following details are required on the documents:

• An itemized list of all purchase(s)
• Invoice(s) and/or receipt number(s)
• Date the vendor received payment(s)*

Please upload your documentation as one single submission only when you are ready to proceed with grant payment issuance. Once your submission is received, we will begin processing your grant payment.

Invoices and/or receipts that are missing any required information will delay grant funding.

*It is sufficient to provide an email from the vendor outlining the date payment received, the invoice number, and amount paid. Invoices with zero balances must still show the date payment was received.

Please use this secure upload form to submit a copy of your organization's void cheque image or letter from your banking institution. EFT will be used to remit grant funding to your organization.

Please ensure the void cheque is clear and readable and contains all required information including:

• Organization name
• Banking institution name
• Institution number (3 digits)
• Branch number (5 digits)
• Account number (7-12 digits)

If you have any questions regarding your void cheque submission, please contact programs@bccare.ca.

Tip: If required, press 'Print' to save as a PDF copy of your entry before submitting.