Hampshire Archives Trust Survey

1
Your name
First Name
Last Name
2
Name of your organisation
3
What is your role in the organisation?
Paid archivist
Trustee/volunteer/committee member
Volunteer archivist
Volunteer
Other
4
You chose 'other'. Please specify your role in the organisation.
5
How would you describe your organisation?
Local history society
Community archive
Family history society
Small museum
Archaeological society
Special interest group
Other
6
You chose 'special interest group'. Please say what type of special interest group.
7
You chose 'other'. Please specify how you would describe your organisation.
8
Which statement applies to your organisation?
We have a physical archive
We have a digital archive
We have a physical and digital archive
We have neither a physical nor a digital archive and have no plans for one.
9
Which of the following types of content does your archive contain?(At a rough guess! Put in a very approximate number of items)
Thousands (000's)
Units (1 to 999)
Percentage digitised
Photos
Row 0, Column 0
Row 0, Column 1
Row 0, Column 2
Documents (e.g. letters, wills, maps, panphlets, record sheets etc.)
Row 1, Column 0
Row 1, Column 1
Row 1, Column 2
Audio recordings
Row 2, Column 0
Row 2, Column 1
Row 2, Column 2
Video recordings
Row 3, Column 0
Row 3, Column 1
Row 3, Column 2
Archaeological records (e.g. data, drawings)
Row 4, Column 0
Row 4, Column 1
Row 4, Column 2
Datasets (e.g. census data, spreadsheets, registers)
Row 5, Column 0
Row 5, Column 1
Row 5, Column 2
Other
Row 6, Column 0
Row 6, Column 1
Row 6, Column 2
Photos
Documents (e.g. letters, wills, maps, panphlets, record sheets etc.)
Audio recordings
Video recordings
Archaeological records (e.g. data, drawings)
Datasets (e.g. census data, spreadsheets, registers)
Other
Thousands (000's)
Row 0, Column 0
Units (1 to 999)
Row 0, Column 1
Percentage digitised
Row 0, Column 2
Thousands (000's)
Row 1, Column 0
Units (1 to 999)
Row 1, Column 1
Percentage digitised
Row 1, Column 2
Thousands (000's)
Row 2, Column 0
Units (1 to 999)
Row 2, Column 1
Percentage digitised
Row 2, Column 2
Thousands (000's)
Row 3, Column 0
Units (1 to 999)
Row 3, Column 1
Percentage digitised
Row 3, Column 2
Thousands (000's)
Row 4, Column 0
Units (1 to 999)
Row 4, Column 1
Percentage digitised
Row 4, Column 2
Thousands (000's)
Row 5, Column 0
Units (1 to 999)
Row 5, Column 1
Percentage digitised
Row 5, Column 2
Thousands (000's)
Row 6, Column 0
Units (1 to 999)
Row 6, Column 1
Percentage digitised
Row 6, Column 2
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10
Calculation: was other selected in the previous question?
11
You chose 'other'. Please describe the other types of content in your archive.
12
Who currently catalogues/organises your archive?
Nobody
Me
Another individual
A team of people
Other
13
How do you currently back up the digital files in your archive?
We don’t have any digital files
We don't have a back-up copy – they are just on one computer
We have a back-up copy of the files on another computer/external drive
We have a back-up copy of the files on the cloud (e.g. OneDrive, Google Drive, Dropbox)
We use a specialist software service to preserve our digital files
Don't know
Other
14
How is your archive currently organised/catalogued?
The archive is completely unsorted and unorganised
The physical items in the archive are sorted into folders/boxes/ring-binders etc.
The digital items in the archive are sorted into folders on a computer
There is a handwritten list/catalogue of the items in the archive
There is a word-processed list/catalogue of the item in the archive
There is a spreadsheet containing a list/catalogue of the items in the archive
We use software on a local computer to catalogue the items
We use web-based software to catalogue the items
15
You said you used software to catalogue the items. What is the name of the software or supplier?
16
If there is a form of catalogue what is it based on?
We don't have a catalogue
We devised our own method of cataloguing
We followed guidance from a local museum
We followed advice from a local record office or archive
We followed a particular set of cataloguing guidelines (e.g. Dublin Core, ISAD(G), Community Archive Cataloguing Guidelines)
Other
17
You said you followed a particular set of cataloguing guidelines. What is the name of the guidelines?For example: Dublin Core, ISAD(G), Community Archive Cataloguing Guidelines
18
What percentage of the items in your archive have been listed or catalogued?
Percent (%)
19
Who can currently search the catalogue of your archive?
Only the archivist
Only designated members of the group
Only via either the archivist or designated member
Access available to all online
20
How can people currently view your archive?
Via the archivist
Via a limited number of people
By coming to our premises
Online to a limited number
Online to all
21
On a scale from 1 to 5, how satisfied are you with your current approach to:
Cataloguing your archive
Providing access to your archive catalogue
Storing your archive
Providing access to your archive
Very dissatisfied
Dissatisfied
Neither satisfied nor dissatisfied
Satisfied
Very satisfied
Row 0, Column 0Row 0, Column 1Row 0, Column 2Row 0, Column 3Row 0, Column 4
Very dissatisfied
Dissatisfied
Neither satisfied nor dissatisfied
Satisfied
Very satisfied
Row 1, Column 0Row 1, Column 1Row 1, Column 2Row 1, Column 3Row 1, Column 4
Very dissatisfied
Dissatisfied
Neither satisfied nor dissatisfied
Satisfied
Very satisfied
Row 2, Column 0Row 2, Column 1Row 2, Column 2Row 2, Column 3Row 2, Column 4
Very dissatisfied
Dissatisfied
Neither satisfied nor dissatisfied
Satisfied
Very satisfied
Row 3, Column 0Row 3, Column 1Row 3, Column 2Row 3, Column 3Row 3, Column 4
Cataloguing your archive
Providing access to your archive catalogue
Storing your archive
Providing access to your archive
Very dissatisfied
Dissatisfied
Neither satisfied nor dissatisfied
Satisfied
Very satisfied
Row 0, Column 0Row 0, Column 1Row 0, Column 2Row 0, Column 3Row 0, Column 4
Very dissatisfied
Dissatisfied
Neither satisfied nor dissatisfied
Satisfied
Very satisfied
Row 1, Column 0Row 1, Column 1Row 1, Column 2Row 1, Column 3Row 1, Column 4
Very dissatisfied
Dissatisfied
Neither satisfied nor dissatisfied
Satisfied
Very satisfied
Row 2, Column 0Row 2, Column 1Row 2, Column 2Row 2, Column 3Row 2, Column 4
Very dissatisfied
Dissatisfied
Neither satisfied nor dissatisfied
Satisfied
Very satisfied
Row 3, Column 0Row 3, Column 1Row 3, Column 2Row 3, Column 3Row 3, Column 4
22
If the archive is accessible online how can people view it?
We display a selection of the content from our archive on our website
People can download a spreadsheet/PDF listing of our collection from the website
We have a searchable online catalogue, but it does not display copies of the digital files
We have a searchable online catalogue, which does display copies of the digital files (e.g. scans of photos)
23
What do you think are the main issues/challenges with the way you catalogue/store/provide access to your archive?
Huge
Large
Normal
Small
Ok
Ok
24
How important is it that your organisation improves the cataloguing, storage and access to your archives?
1
2
3
4
5
Not at all important
Very important
25
How much would your organization be prepared to spend to improve the way you catalogue/store/provide access to your archive?
Nothing
Up to £500
£500 - £1000
£1000 - £2000
£2000 - £5000
Over £5000
Up-front software cost
Row 0, Column 0
Row 0, Column 1
Row 0, Column 2
Row 0, Column 3
Row 0, Column 4
Row 0, Column 5
Up-front training
Row 1, Column 0
Row 1, Column 1
Row 1, Column 2
Row 1, Column 3
Row 1, Column 4
Row 1, Column 5
On-going cost per year
Row 2, Column 0
Row 2, Column 1
Row 2, Column 2
Row 2, Column 3
Row 2, Column 4
Row 2, Column 5
Up-front software cost
Up-front training
On-going cost per year
Nothing
Row 0, Column 0
Up to £500
Row 0, Column 1
£500 - £1000
Row 0, Column 2
£1000 - £2000
Row 0, Column 3
£2000 - £5000
Row 0, Column 4
Over £5000
Row 0, Column 5
Nothing
Row 1, Column 0
Up to £500
Row 1, Column 1
£500 - £1000
Row 1, Column 2
£1000 - £2000
Row 1, Column 3
£2000 - £5000
Row 1, Column 4
Over £5000
Row 1, Column 5
Nothing
Row 2, Column 0
Up to £500
Row 2, Column 1
£500 - £1000
Row 2, Column 2
£1000 - £2000
Row 2, Column 3
£2000 - £5000
Row 2, Column 4
Over £5000
Row 2, Column 5
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26
How interested would you be in applying for funding to cover the up-front cost and training from
Hampshire Archives Trust
Heritage Lottery Fund
Another funder
Own funds
Not at all interested
Not really interested
Somewhat interested
Very interested
Row 0, Column 0Row 0, Column 1Row 0, Column 2Row 0, Column 3
Not at all interested
Not really interested
Somewhat interested
Very interested
Row 1, Column 0Row 1, Column 1Row 1, Column 2Row 1, Column 3
Not at all interested
Not really interested
Somewhat interested
Very interested
Row 2, Column 0Row 2, Column 1Row 2, Column 2Row 2, Column 3
Not at all interested
Not really interested
Somewhat interested
Very interested
Row 3, Column 0Row 3, Column 1Row 3, Column 2Row 3, Column 3
Hampshire Archives Trust
Heritage Lottery Fund
Another funder
Own funds
Not at all interested
Not really interested
Somewhat interested
Very interested
Row 0, Column 0Row 0, Column 1Row 0, Column 2Row 0, Column 3
Not at all interested
Not really interested
Somewhat interested
Very interested
Row 1, Column 0Row 1, Column 1Row 1, Column 2Row 1, Column 3
Not at all interested
Not really interested
Somewhat interested
Very interested
Row 2, Column 0Row 2, Column 1Row 2, Column 2Row 2, Column 3
Not at all interested
Not really interested
Somewhat interested
Very interested
Row 3, Column 0Row 3, Column 1Row 3, Column 2Row 3, Column 3
27
How interested would you be in attending a free webinar about cataloguing, storage and access (including on line access)?
1
2
3
4
5
Not at all interested
Very interested
28
To help us understanding your cataloguing needs, it would be very helpful if you could supply us with a sample of your catalogue. Would you be willing to do this?
YESNO
29
Supplying a sample of your catalogue

You said you were willing to supply us with a sample of your catalogue. Thank you! This will be very helpful.

Ideally this would in the form of a spreadsheet or a CSV file. But if you only list your collection in, say, a Word document, that is also fine.

If it is easier, you can send us the complete catalogue. But a representative selection of records from the catalogue is fine.

Please e-mail the sample to david@pekingparismorgan.com
30
Are you willing to be contacted if we have any other follow-up questions?
YESNO
31
You said you were willing to be contacted for follow-up questions. Please give contact details
Please enter your name
Please enter your email
Please enter your phone
32
If you have any other comments please complete the box below If you have any queries or would like furthest information on the project or Hampshire Archives Trust activities please contact HAT Trustee David Spurling by emailing him at dspurling@hampshirearchivestrust.co.uk
Huge
Large
Normal
Small
Ok
Ok
33
Confidentiality and Terms of Use
YesNo
YesNo
I agree that my responses to the survey can be incorporated in a project report on the basis of anonymity. My details will not be shared with any third party.
I agree that I can be contacted by HAT in respect of Hampshire Archives Trust activities.
I agree that my responses to the survey can be incorporated in a project report on the basis of anonymity. My details will not be shared with any third party.
YesNo
YesNo
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Supplying a sample of your catalogue