We rent electric generators and equipment that are quite costly to meet the needs of exhibitors requiring electricity.

Please note that if your electricity needs change closer to the date of the festival, there may be additional charges.

Please fill out the CITY OF BOSTON TEMPORARY FOOD SERVICE PERMIT APPLICATION FORM. After you submit your form to us, we will handle getting the permit for you from the City.

Food/beverage companies that are not licensed in the City of Boston must also provide a copy of your license from the city/town where you are licensed.

Submit your completed form(s) in one of these ways:

1 - Fill in the permit form and save it on your computer, then upload it using the "Choose file" button below. Double check to make sure your answers show. If not, try again, or submit using method 2 below.

Upload your completed Boston temp food permit application using "Choose file/Browse" below. For NON-Boston food exhibitors, also upload at the botton of this form your city/town license if you are offering open (not commercially sealed, pre-packaged) food.

OR, if method 1 above does not work for you:

2 - Print, scan, and email your completed form(s) to info@bostonveg.org to accompany this application, following the instructions immediately below. Non-Boston companies include your license as noted above.

Put "Your Company Name temp food permit" in the subject line. This must be sent as a separate email with a clear subject line. Do not attach the permit to some other communication with us as it could get overlooked.

If you plan to pre-ship product to the venue in advance, please request in Comments below that shipping instructions be sent to you.

Food Policy: All products must be free of animal ingredients (vegan). This means no meat, poultry, fish, eggs, dairy, honey, animal parts, or byproducts. This also means no animal derivatives such as broth, gelatin, rennet, lard, tallow, enzymes, beeswax, and no dairy derivatives such as whey or casein. Any food items that do not adhere to these guidelines will be removed from display, sale, and sampling. Ingredients should be listed on the package or on the display, including for prepared foods or meals. Foods without artificial additives are most desirable. 

Printed materials: Displays, handouts, and recipes may not promote foods that are non-vegan. Cookbooks must be vegan.

Allergens: Please have signage on your table that notes any of the FDA's Major Food Allergens contained in your food, for example: Contains peanuts, wheat, sesame, soybeans, tree nuts (e.g., almonds, walnuts, pecans)  

Non-food Policy: All non-food items must not have been tested on animals, and must be free of leather, fur, wool, gelatin and any animal slaughter derivatives or animal products. 

Disposables: To preserve the environment, all disposables used for food sampling and serving must be BPI-certified compostable. (See our Info & Regulations item #5 for sources.) We are striving to minimize waste from the event. We provide compost receptacles and staffers to monitor them. We hire outside professional companies for proper handling and disposal of our compostable waste and our recyclable waste.

Note: The Boston Veg Food Fest reserves the right to decline any application at our discretion.

We will provide:

Table(s) and two chairs
Area trash barrels and periodic trash collection
Area security personnel. Protection of exhibitor's property shall be the sole responsibility of the exhibitor.

Exhibitors will need to provide their own:

Sanitary serving gloves and compostable disposables (napkins, plates, serving utensils, sampling cups, straws, sampling toothpicks, etc.) if needed
If serving food, bring extra sanitary serving utensils.
Table coverings. We do not provide table coverings.
Banner support (Supplied for sponsors) Maximum height 8 ft., one–sided banner

Exhibitors agree to make no claim for any reason against the Boston Veg Food Fest (BVFF), BVFF organizers or staff or volunteers, or the Boston Vegetarian Society or its directors or volunteers for any loss, theft, damage, or destruction of goods, nor for any injury to themselves, their employees or volunteers, or BVFF visitors incurred at the Festival. Exhibitors agree to indemnify and hold harmless BVFF coordinators and volunteers and the Boston Vegetarian Society and its directors and volunteers against any liability arising out of the exhibitor’s participation in the BVFF.