• Event Fee Waiver Application

    Event Fee Waiver Application

    • Contact Information 

    • Requested by:

    • Is there a partnering group or organization for this event? (Internal or External)*

    • Event Information

    • Event Start Date*
       - -
      2 digit month, 2 digit day, 4 digit year
    • Event End Date*
       - -
      2 digit month, 2 digit day, 4 digit year
    • Event Info & Pricing Summary 

    • Event Information & Pricing Summary

    • Waiver requested by:

      {eventOrganizerName}
      {eventOrganizerEmail}
      {organizerGroup}

      Partner Groups:
      {partnerList}                   

      		            

      Event ResID:
      {emsID}


      Event Name: 
      {eventName}                                                                   

      Event Dates:
      {eventStart} - {eventEnd} 

      Event Coordinator:
      {eventCoordinator}   

        



    • Default Pricing Plan: {pricingPlan}
            Full
      Costs      		     Current
      Price      		     Additional
      Requested
      Discount
      Room Charges      {fullRoom}      {currentRoom}      {discRoom}
      Labor Charges      {fullLabor}      {currentLabor}      {discLabor} 
      Equipment Charges      {fullEquip}      {currentEquip}      {discEquip}
      Other Fees      {fullFees}      {currentFees}      {discFees}
                  Pre-Waiver Total     Requested Total
      TOTALS      {fullPrice}      {prewaiverSubtotal}       {postwaiverSubtotal}
         Amount Discounted      {currentDiscount}      {totalWaived}

       

    • Event Pricing Section 

    • Event Pricing

    • Full Costs

    • Current Price
      (Enter totals from EMS Estimate)

    • Requested Discount

    • Room Charges

    • Labor Charges

    • Equipment Charges

    • Other Fees

    • TOTALS

    • Amount Discounted

    • Additional Discount Applies to:

    • Full Waiver (100%) Requested for:

    • Justification Section 

    • Justification

    • Revenue generated by event activity at John Jay College directly funds the operating budgets for Athletics, Space Reservations, the Gerald W. Lynch Theater, college recruitment activity, academic theater programming, student productions, and student support services such as scholarships, housing, and emergency funding. Without earning revenue through rental of space for external events, we would not be able to support all of these important activities on campus. 

      Any group hosting an event at the college may request a waiver of event-related fees. Approval of such requests are based on several factors:
            - Financial impact to the college and the activities detailed above
            - Alignment of event and organizing group with college mission and goals
            - Benefit to the college community and a strategic plan to build an ongoing partnership


      All fee waiver requests are reviewed and approved by the Vice President of Finance and Administration.

    • Who is the intended audience? Please select all that apply.*
    • Are any John Jay College students, faculty, or staff being invited to speak/present at your event?*
    • Is this event, or the organization which sponsors the event, a commercial operation?*
    • Are event staff paid or volunteering?*
    • Is there an admission/registration fee for this event?*
    • Is there a discounted or waived admission fee for members of the John Jay College community (students, faculty, or staff)?*
    • Admission Pricing: Please include all registration tiers and fees.
    • Justification Answers 

    • Please write a detailed explanation of the theme and activities included in the event:
           {eventDesc}

      How would you describe the direct benefits to John Jay College and the college community?
           {collegeBenefits}

      How will the group's partnership with the college be furthered after your event?
           {furtherPartnership}

      Estimated Attendance: {estimateAttendance}     Intended Audience:
           {audience}
      Are any John Jay College students, faculty, or staff being invited to speak/present at your event?: {collegeInvolvement}

      List of invited individuals:
           {collegeInviteeList}      		     Seats available for John Jay College community: {collegeSeats}

       

      Event Budget: {eventBudget}

      Funding Sources:
           {fundingSource}      		               Is this event, or the organization which
      sponsors the event, a commercial operation?:       {eventCommercialQ}


      Are event staff paid or volunteering?: {eventStaff}

      Is there an admission/registration fee for this event?: {admissionFeeQ}


      Is there a discounted or waived admission fee for
      members of the John Jay College community (students, faculty, or staff)?:       {feeDiscount}

      Admission Pricing:
           {ticketPrices}

    • Academic Chair Information 

    • This waiver application will be sent to the department chair listed below for review and approval. Once approved, it will be forwarded for further approvals by the Office for the Advancement of Research (OAR), Theater and Event Support Services (TESS), and the Vice President of Finance and Administration.


    • Signature Section - Academic Department Chair 

    • Signature Section - OAR 

    • Approved by Department Chair:

      {deptChairSignName}
      {deptNameSign}
      {deptChairEmailSign}





    • Signature Section - TESS Director 

    • Approved by Department Chair:

      {deptChairSignName}
      {deptNameSign}
      {deptChairEmailSign}




      		              

      Approved by OAR:

      {OARsignName}



    • Signature Section - VP 

    • Approved by Department Chair:

      {deptChairSignName}
      {deptNameSign}
      {deptChairEmailSign}



      		              

      Approved by OAR:

      {OARsignName}



    • Approved by TESS:

      {tessDirectorName}

       

       



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