The Paisley Pumpkin 2024 Holiday Street Fairs at SanTan Village in Gilbert, Arizona.

Events are Free and open to the public between 10:00am & 5:30pm

Event dates covered in this application:

 

November 2nd - 72 vendor spots

November 9th - 72 vendor spots

November 16th - 72 vendor spots

November 23rd - 72 vendor spots

November 30th - 72 vendor spots

*Apply for one, two, three, four or all 5 November dates.

2024 Exhibitor Application and Contract The following application is not a guarantee of acceptance to any of our events. The Exhibitor/Vendor contract and full vendor fee are due prior to the booth space being reserved. The undersigned exhibitor/vendor agrees to follow all rules and regulations set forth by the Paisley Pumpkin if accepted. Payment will be returned if not accepted. This agreement is between The Paisley Pumpkin, LLC. and the exhibitor/vendor filing contract for the 2024 Street Fairs at SanTan Village.

***The Paisley Pumpkin will assign booth numbers the week of the Event! Look for an email from us at least 2 days prior to the event. The email will have your tentative booth assignment. It is subject to change up until the morning of the event. Check-in at the head table to confirm your booth before setting anything up.

Check In: Check in and set up begins at 8:00am the morning of the event. ALL VENDORS MUST CHECK IN AT THE HEAD TABLE BEFORE SETTING UP ANY PART OF THEIR BOOTH! Vendor must be set up by 9:45am! *There is no driving onto the the street fair streets. Be prepared to have your own helpers if you cannot carry your setup in from the parking lot areas yourself.

Check Out: Take down cannot begin before 5:30pm. A fee up to $1,000 may be assessed on any vendors taking down prior to the end of the event on all days. Again, no driving onto the street fair streets to take down. This is a SanTan Mall policy and we must adhere to them if we want to continue events at SanTan Village Mall.

I agree to adhere to all the policies set forth by The Paisley Pumpkin. Failure to follow the rules and guidelines may result in the forfeit of booth space and booth rental fees. The Paisley Pumpkin and SanTan Village are in no way responsible for the loss of business in this or any other case. Application is not a guarantee of acceptance.
This contract is valid for The Paisley Pumpkin Street Fair(s) at SanTan Village Mall in Gilbert, AZ being held on 11/2/24, 11/9/24, 11/16/24, 11/23/24, and 11/30/24 from 10:00am to 5:30pm.

Events may be postponed or canceled if extreme weather conditions are forecasted. Emails will go out to vendors prior to the event if there are any changes to the event date due to weather, city, county, or state mandates that would require us to cancel the event.

Exhibitor Booths

Street Fair Exhibitor Opportunities: IMPORTANT!!!! ********************IF YOU ARE PARTICIPATING IN MULTIPLE DATES, YOU NEED TO SELECT THE TOTAL NUMBER OF BOOTHS YOU WILL HAVE FOR ALL DATES COMBINED. ****************** You must pick one to complete the form. Example: If you want 1 booth space for 4 event dates, you need to select "4" on the selection link. If you want a double booth 20' x 10', you need to double your number. There are no discounts for double booths. example, if you want a double booth for 3 dates, you would select a quantity of "6" in your price point. However, if you purchase an upgrade, you only need to pay to upgrade 1 booth if you are a double booth size.

Exhibition Space Agreement

(*Vendors and their staff attending the event MUST read and be aware of our rules and regulations.)

READ THIS IN FULL BEFORE SIGNING!!! :)

 

The Paisley Pumpkin (Lessor) hereby leases to Exhibitor/Vendor space subject to the following terms and conditions. The exhibitor/vendor agrees to pay Lessor the amounts set out in the application for use of vendor space. It is understood that the exhibit space provided to the vendor shall be one of many vendor spaces comprising the event.

Exhibitors/vendors are required to stay open and operational throughout the event hours. Vendors packing or leaving early will forfeit booth rental fees and ability to participate in future events, and may incur a fine up to $1,000.

Merchandise Allowed: "The Paisley Pumpkin" is dedicated to providing the consumer with quality merchandise and services. It is not a venue for disposing of unwanted household merchandise. What constitutes inappropriate merchandise will be the sole discretion of The Paisley Pumpkin and SanTan Village. We will evaluate the admission of exhibitors with unique merchandise or services that we feel compliments the Street Fair. All applicants must provide a detailed description of their business, merchandise, and services they intend to sell or market at the event.

Exclusivity: No guarantee of exclusivity is made or implied. However, we will do our best to provide a unique blend of products and services for the betterment of the event.

Booth Size: 10' x 10' Booth boundaries will be monitored. Exhibitors are not allowed to place merchandise beyond specific boundaries. They are also not allowed to stand outside of their booth to solicit customers to visit their booth. *Also known as "CatCalling." Cat calling from your booth is also prohibited. Walkways must remain clear and booths must be viewable from the walkways.

Payment: Acceptable payment methods include credit card, debit card, PayPal. We are no longer accepting cash or check. There will be a 3.5% credit card processing fee. 

 

Subleasing, Booth Restrictions: Vendors are not allowed under any circumstances to sublease their spaces. The vendor signing the contract is expected to attend the event. If an unknown person checks-in on the event date, they will not be allowed to exhibit. Booth rental fees will not be refunded. Contracted booth space is for the contracted vendor only. NO MORE THAN ONE BUSINESS PER BOOTH SPACE.

Refunds and Cancellation: Vendors who paid in full and provide adequate cancellation notice (minimum 4 weeks) may receive an 80% refund in the event we are able to lease the booth in a timely manner. Less than 4 weeks from the event, there are NO REFUNDS.
In the event that the vendor is unable to attend the event, Evendor shall notify Lessor by phone at 602-920-5864 or email info@thepaisleypumpkin.com or risk being banned from future event dates.

Vendor Sales & Sales Tax: Exhibitors are responsible for the sales of their merchandise. Collecting payment, charging and paying the appropriate sales taxes are the responsibility of the vendor. It is strongly recommended that vendors offer a credit card payment option, as many buyers do not carry a lot of cash. Accepting credit cards, checks and other payment options are the responsibility of the vendor.

Town Business License: Vendors must have a valid Town of Gilbert Business License. (Different from the sales tax license.) *They will also need to have their business license on hand the day of the event or the Town of Gilbert can shut them down. *Vendor booths not selling any product or taking orders on site do not need a town of Gilbert business license.
Please contact the town of Gilbert to find out what licensing they require for your business type in 2024. Most recently, vendors could obtain their business license on the town of Gilbert's website. 

 

Weather: There are no refunds for inclement weather. The street fair will likely be held rain, wind, or shine! In the event that the street fair requires cancellation due to severe weather in the area, the event may be rescheduled. The date is to be set by the Lessor and no refunds will be given. If the weather cooperates for more than 50% of the street fair hours, the festival will not likely be rescheduled. Secured tent weights are required and objects within your tent must also be secured for the safety of vendors and customers. *35 to 75 pounds per leg is the standard tent weight requirement for our events.

Insurance: All vendors are responsible for holding insurance for their business booth. Please list The Paisley Pumpkin, LLC as an additional insured. Any occurrences that happen with the vendor, vendor staff, customer, potential customer, or by standard at the booth of exhibitor/vendor are the responsibility of the vendor business and their insurance. Any occurrences at the event that happen with the exhibitor/vendor, their staff, or help are also the responsibility of the vendor and their insurance company.

All vehicles entering the SanTan Village Mall as a vendor or vendor helper must carry vehicle liability insurance. ALL vendors are responsible for insuring their own specific business while at our events. *Including tent, tables, chairs, merchandise, etc.

Vendor Check-In: All vendors will be required to check in at the Paisley Pumpkin head table. Vendors may NOT begin setting up until they have checked in. The person that signs this contract must be present at check-in.  Vehicles are not allowed onto the Street Fair grounds. Be prepared to transport your items by foot to your booth location. Food vendors and booth trailers may receive approval to drive onto the street fair area on a case by case basis. *If you have friends or family helping you, they must also abide by the setup and parking regulations for the Street Fair. It is required by the mall that vendors move their vehicles to further out parking. The front 2 rows are being checked by the mall to be sure that vendors are not taking those spots all day. It is also in your best interest to leave as many spots as possible open near our event to increase traffic. Vendor vehicles not parked outside the shopping center boundaries or within the marked vendor lots may be fined up to $150. Please contact us if there is a handicap that makes it impossible for you to follow these parking guidelines.

Vendor Check-Out: The Paisley Pumpkin Staff will be on hand to help facilitate a smooth take down process of booths starting at 6:00pm. Vendors CANNOT drive their cars on the street fair area to load up. Vendors cannot park in a place that obstructs traffic to load and unload. Exhibitors must be off the Street Fair grounds by 8:00pm. If for some reason you are on the event street after that time, a $50 per hour late charge will be assessed. Any merchandise "abandoned" will also be removed or discarded, and a minimum $100 trash removal fee will be assessed. "The Paisley Pumpkin" has the right to make changes to the end-of-day procedures as required in order to ensure a safe and orderly process. Please be gracious to your fellow vendors and be aware that many stores in SanTan Village stay open beyond 6:00pm.

Trash Removal: Leaving trash and unwanted merchandise of any kind is not allowed. Clean up fees will apply to any exhibitor leaving trash behind. The trash receptacles located throughout the shopping center are for paper/food/etc., not merchandise, boxes or large items. All unwanted merchandise, empty boxes, and large packing items must be carted up and taken away with you!!! What constitutes excessive trash will be the discretion of The Paisley Pumpkin.

Inappropriate/Unsafe Behavior: Exhibitors behaving in an obscene or inappropriate manner as determined by The Paisley Pumpkin will be asked to leave the event immediately and will forfeit booth rental fees. Pets are not allowed at the Street Fair booths Smoking by exhibitors is not permitted in the booths or in the Street Fair area. Exhibitors must leave the area to smoke.

Terms and Conditions:

 

Terms and Conditions -

Seriously, READ ALL OF THESE BEFORE SIGNING! :)

 

 

1) All merchandise displays will be subject to Lessor's approval. Lessor reserves the right to cancel a booth reservation prior to the event at its sole discretion if the vendor or his/her products are deemed to be detrimental to or inconsistent with the quality, theme or dignified image of the event. No large flags, signage or banners are allowed outside of your 10' x 10' booth space.

 

 

2) Lessor and SanTan Village shall organize and promote the Street Fair.

 

 

3) Lessor reserves the right to assign all space locations and make space assignment changes prior to the event opening. Booth spots and event times may be slightly altered. Lessors will notify vendors via email about any changes.

 

 

4) Lessor is not responsible or liable for the loss or damage to Exhibitor's property from theft, mysterious disappearance, damage by fire, water, weather, accident or any other cause.

 

 

5) Lessor make no representations or warranties not expressly set forth herein.

 

 

6) Exhibitor agrees to provide Lessors with a description of the general exhibition content and agrees to only display products, represent services, or display signs that have been approved by Lessors in its sole discretion. Exhibitor shall not display or sell drug-related paraphernalia or pornography, Positively NO guns, ammunition or explosives are to be brought in, sold or traded. Alcoholic beverages may not be dispensed or consumed on the premises by patrons or exhibitors. Failure to follow this any resulting damages to not following this section shall result in fines.

 

 

7) Exhibitor agrees to design, construct, and operate the exhibit in accordance with the best interests of the event, good taste, and the standards established by Lessors. Lessors shall have sole discretion to determine whether vendor's exhibit and/or products are in compliance with the requirements of this Agreement.

 

 

8) Exhibitor agrees to have exhibit set up, complete and clean, at least 15 minutes prior to the 10:00am start of the event. Vendors must also keep exhibit open and clean and open for business during ALL HOURS of the festival. Exhibitor also agrees to remove all remaining trash and merchandise from lease space. Failure to do either will result in a monetary fine up to $1,000 and forfeiture of booth rental fees.

 

 

9) Exhibitor agrees to keep the exhibit within the boundaries of the space leased and arrange the exhibit in such a way as to avoid interference with other vendor booths. (This included individuals staffing the booths) Failure to comply with this provision will result in additional charges for space used or dismissal from event.

 

 

10) Exhibitor agrees to duly report all sales made during the exhibition in accordance with the appropriate sales tax regulations. Vendors also agree to comply with all pertinent city, county, state and federal laws, ordinances, fire and safety codes.

 

 

11) Exhibitor agrees to be responsible for the payment of any damage charges assessed by The Paisley Pumpkin and SanTan Village management for failure to observe the rules and regulations.

 

 

12) Exhibitor accepts total responsibility for his/her exhibit and its safety and agrees to conduct his/her activities on the event premises so as not to endanger any person lawfully thereon. Lessor shall have no responsibility for damages to the exhibit caused by fire, robbery, accident or any other destructive cause. Exhibitor also accepts total responsibility for any and all injuries to Exhibitor, his/her family, officers, agents, customers, employees, or other representatives while they are on the exhibition premises and for any injuries to other persons that may occur within the confines of the exhibit, or which are caused in whole or part by Exhibitor's products or exhibit or by Exhibitor, his/her family, officers, agents, employees, or other representatives.

 

 

13) Refunds will not be made unless event is not held for reasons other than natural disaster, fire, etc. There are no refunds for inclement weather. Refunds, cancellation or reschedule will be determined by the Lessor.

 

 

14) Exhibitor agrees to participate in the events registered for. In the event that the Exhibitor is unable to attend the Street Fair, the Exhibitor shall notify Lessors by email at info@thepaisleypumpkin.com prior to the event or the vendor risks being banned from future Paisley Pumpkin events. 

 

 

15) Should Exhibitor fail to comply in any material respect with the terms of this Agreement, the payments made to the time of breach shall be retained by Lessor as liquidated damages, and Lessor shall have the right to reassign contracted space to another vendor. Such discretions will be based on the best outcome for the event.

 

 

16) Exhibitor agrees to indemnify, defend and protect Lessor and SanTan Village against and hold and save Lessor harmless from any and all claims, demands, suits, liability, damages, loss or costs of whatever kind of nature which might result from any of Exhibitor's merchandise, or from any action or failure to act by Lessor or any of his/her family, officers, agents, volunteers, employees or other representatives, including but not limited to claims of loss or damage, harm or injury to the person or property of Exhibitor or any of his/her family, officers, agents, employees, or other representatives, or of third persons.

 

 

17) It is mutually agreed that no amendments, alterations or variations of this agreement shall be valid unless made in writing and signed by both parties.

 

 

18) Exhibit Space will be reserved when the application and the contract are accepted by the Lessor. Payment for booth space must be made in full and received by the Lessor prior to the deadline.

 

 

19) Exhibitor agrees that his/her submitted application / contract along with the terms and conditions herein are made part of this Agreement.

 

 

20) Vendor will be charged in the event the exhibitor damages the parking lot, sidewalk, street, leaves the booth with trash, unwanted merchandise, or breaks event rules.

 

 

21) Vendor/Exhibitor will abide by set up and take down rules. Vehicles cannot drive onto the street fair area or block traffic while unloading or loading. Be prepared to load and unload all tents, chairs, tables, product, etc by hand or hand cart. Breaking this rule will result in a fine.