Digital Preservation Application

Digital Preservation Assessment Program
The application form is divided into a narrative and a general information section. Responses to the questions in the narrative section can be provided either within the form or on a separate sheet; you will have the opportunity to upload separate documents at the end of this form. In the general information section, check off all applicable answers to each question. If a question is not relevant to your organization, please leave blank.

CCAHA is available to assist you in completing the application form. Please contact the Preservation Services Office for assistance or additional information, (215)-545-0613 or pso@ccaha.org.

This program is funded by the National Endowment for the Humanities.

Section I - Program Description

This program is open to institutions with humanities collections that are available to the public on a regularly scheduled basis located anywhere in the United States. Through funding from the NEH, CCAHA is able to offer a limited number of subsidized assessments for a total of just $500 each.
A CCAHA preservation professional specifically trained in the digital assessment methodology will prepare the report in close consultation with assigned staff members at the cultural organization through virtual meetings. The survey process will include an evaluation of the institution’s preservation needs related to digital collections: strategic goals for digital preservation; users and designated community; resources (staffing, training, and budget); policies related to digital collections (collection development, selection, copyright, disaster planning and continuity of operations, access and retrieval); processes and workflows (content creation for reformatted and born digital materials, metadata, and documentation); and technological resources (IT support, working with legacy media, data management tools, digital storage, and digital collections security). The final document will provide observations and recommendations.

Organizations will be encouraged to integrate key assessment recommendations into their overall strategic plans. Additionally, the assessments will provide a framework and justification for seeking funding to increase accessibility of collection items via digitization, to move systems toward optimal levels of standards and practices, and to address specific concerns.

Section II - Application Narrative
What is the historical significance or uniqueness of your collections and how are your collections holdings related to the mission of your organization?
Briefly describe digitization and/or digital preservation initiatives at your organization, both those presently underway and those planned.
Explain why now is the appropriate time for your institution to undertake a digital preservation assessment. Please include the names and titles of staff to be involved in the assessment and planning process.
What are your organizational goals for undertaking a digital preservation assessment?

Section III - General

B. Surveys and Policies
What surveys/assessments have the institution received or is now being undertaken? Please give approximate dates and surveyor name(s). Fill out line if applicable.

Section III - General

B. Surveys and Policies
The organization has the following policies (indicate year written for any that apply):

Section III - General

C. Collections
Collection Materials date fromyear toyear .
Please describe the materials in your collection and the size of your collection. Describe both physical and digital collections.
What percentage of the collection is:
digitized (reformatted from analog collection) percentage .
Born digital percentage .
The most important physical collections are:
The most important digital collections are:
Is there a line item in the budget for digitization and/or digital preservation activities?

YesNo

Supplementary Documents
Please upload copies of the following:
- proof of tax-exempt status
- most recent annual financial statement
- list of board members
- resumes and position descriptions for staff who will participate in the program
- written policy statements
- any relevant background information
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This application was completed by:*

First NameLast Name
Title*
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Executive Director Signature:*

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Chair of the Board signature*

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Note: If the Chair of the Board is not the appropriate title designation, please have the highest-ranking official at your organization sign in this location.
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Digital Preservation Assessment Program

Section I - Program Description

Section II - Application Narrative

Section III - General

Section III - General

Section III - General

Section III - General

Supplementary Documents