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  • Preservation Program Application

  • The application form is divided into a narrative and a general information section. Responses to the questions in the narrative section can be provided either within the form or on a separate sheet; you will have the opportunity to upload separate documents at the end of this form. In the general information section, check off all applicable answers to each question. If a question is not relevant to your organization, please leave blank.

    CCAHA is available to assist you in completing the application form. Please contact the Preservation Services Office for assistance or additional information, (215)-545-0613 or pso@ccaha.org.

    This program is funded by the National Endowment for the Humanities.

  • Section I - Program Description

    This program is open to institutions with humanities collections that are available to the public on a regularly scheduled basis located anywhere in the United States. Through funding from the NEH, CCAHA is able to offer a limited number of subsidized assessments/plans free of charge.
  • Participation in this program requires a two-year commitment. In the first year, the institution will be assigned an assessor, who will work with the institution over the course of the program. The assessor will require access to institutional policies, procedures, plans, and other information. During the first year, the assessor will schedule a time to visit the institution and conduct a preservation needs assessment. The preservation needs assessment process encompasses a general evaluation of the institution's preservation needs for their collections and includes: environment (temperature, relative humidity, pollution, and light), housekeeping, pest control, fire protection, security, and disaster preparedness; collection storage, handling, exhibition, and treatment; and preservation planning. The site visit consists of a review of the facility conducted by a CCAHA preservation expert, an examination of the collections, and interviews with relevant staff. The written report provides observations, recommendations, and resources to serve as a guide in the development of a comprehensive preservation plan for the collections.


    In the second year, the assessor will then work with the institution to develop a three-five-year preservation plan for their collections. A preservation plan provides a strategic framework for advancing preservation and collections care initiatives. The preservation plan will addressthe same range of collections care- and management-related topics as the needs assessment. 

  • Section II - Application Narrative

  • Section II - Application Narrative

  • Section III - General Information

    A. Staffing and Collection Use
  • Section III - General

    B. Surveys and Policies
  • Section III - General

    B. Surveys and Policies
  • Section III - General

    C. Collections
  • Collection Materials date from to .

  • Section III - General

    C. Collections
  • What percentage of the collection is:
    Accessioned      %
    Inventoried      %
    Catalogued      %
    Processed (ie. archival materials with finding aids)      %

  • What percentage of your collection would you say is in:
       excellent condition (completely usable)
       good condition (usable with caution)
     fair condition (vulnerable)
     poor condition (should not be used)
     very bad condition (completely unusable)  

  • Supplementary Documents

  • Please upload copies of the following:

    • proof of tax-exempt status
    • most recent annual financial statement
    • list of board members
    • staff list
    • written policy statements
    • any relevant background information, such as brochures, survey summaries, etc.
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  • Note: If the Chair of the Board is not the appropriate title designation, please have the highest-ranking official at your organization sign in this location.
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