Summer Intern Grant Final Report 2024

Idaho Commission for Libraries

Grant Closeout - ICfL Staff Use Only

Grant Award Number: {grantAward127}

Award Recipient (Grantee): {libraryName69} {libraryBranch}

ICfL Programmatic Review:

The grantee has fulfilled the programmatic requirements of the grant.
The grantee has sufficiently answered the report narrative questions.
The grant is ready to be closed.

Library Consultant/Supervisor Signature:

ICfL Fiscal Staff Review:

The grantee has fulfilled the fiscal requirements of the grant.
The grantee has provided sufficient documentation of grant expenditures.
All funds have been expended or returned.
The grant is ready to be closed.

Fiscal Review Signature:

ICfL Comments:

Final Report Due: September 1, 2024

Grant Period: March 25 - September 1, 2024

In an effort to build the capacity of a diverse, skilled workforce for the library community, the Idaho Commission for Libraries (ICfL) provided grants of $1,500 to public libraries to support an intern for the summer of 2024. With this grant, the library, the intern, and the intern’s mentor will collaborate on a project or set of goals and expose the intern to working in a library for several weeks in the summer.

This final report collects contact information, narrative responses, financial data, and program feedback for each awarded grant. The report must be completed in one sitting and cannot be saved for completion at a later time. We suggest drafting responses in a separate document prior to completing the online form. The form should be signed and submitted with an electronic signature on or before September 1, 2024.

If you have questions about the program or reporting requirements, please contact either of the following staff members at the Idaho Commission for Libraries:

Jennifer Redford, Youth Services Consultant, Jennifer.redford@libraries.idaho.gov or (208) 639-4147
Talela Florko, Grants/Contracts Officer, at talela.florko@libraries.idaho.gov or (208) 639-4164

Grant Award Number:*

Library Name:*

Library Branch (if applicable):

School District Name (if school library):

Preparer's Name:*

Preparer's Title:*

Preparer's E-mail Address:*

Preparer's Phone Number:*

Authorizing Official/Library Director's Name (if different):

Authorizing Official's E-mail Address (if different). This person will receive a copy of the grant report upon submission.:

The narrative section of the report asks you to describe your completed project, the activities your library carried out to fullfill the programmatic components of the grant, and notable outcomes. If you have questions about the programmatic requirements of the grant, or need to obtain your original grant agreement, which contains your project plan, please contact us.

Please keep the program goals in mind when developing report narrative responses. Summer Intern Grant goals:

A. To create and expand the future library workforce by exposing young adults to career opportunities within the field.

B. To develop and expand the workplace skills of young adults through mentorship and experience.

C. To provide public library staff with opportunities to practice leadership/mentorship and for libraries to expand their capacity to engage with workforce development in their communities.

1. Project Summary. What was the overall outcome of the intern's project or workplan? What did the intern accomplish?*

2. How have the intern's workplace skills grown or improved as a result of the internship, based on your observations and any self-evaluations from the intern?*

3. Compared to the intern's perception of library work at the start of the internship, how has the intern's perception changed?*

4. In what ways has the library benefitted or grown from this internship experience? For example, has staff developed new leadership skills, deepened partnerships, etc.?*

5. What, if any, setbacks or roadblocks did you encounter and how did you address them?*

6. Explain one or two of the most significant lessons learned for others wanting to adopt any facets of this project. What advice or feedback would you provide to future Summer Intern Grant recipients?*

7. How many total hours did the intern work at your library as part of this program?*

8. Do you anticipate continuing this project after the grant period ends with an alternate funding source?*

YesNo

The financial section of the report requests the original grant amount, actual expenditures, unspent balance (if any), and includes a place to upload receipts and other documentation. Your receipts and documentation must total or exceed the full grant award amount. Unused grant funds must be spent immediately or returned to the ICfL. If you have questions about eligible or ineligible expenses, documentation requirements, or need to obtain your original grant agreement please contact us.

Allowable Expenditures. A grantee may only use program funds for allowable costs, as defined in the federal grant funds Uniform Guidance (2 C.F.R. Part 200), which includes the requirement that costs be reasonable and necessary for the accomplishment of program objectives. The following is an abbreviated list of allowable grant expenses.

1. Compensation including wages, stipends, and benefits for summer interns. This is intended to support the library with additional funds necessary to hire a summer intern, and not replace wages of existing employees.

2. Payroll expenses such as Social Security.

3. Advertising or publicity for the recruitment of the summer intern(s).

4. Training and educational supplies, costs, or services for the intern and/or the mentor, not to exceed 10% ($150) of the award total. This cost is intended to support the intern and/or mentor with supplemental materials or trainings associated with the library field, professionalism, leadership, mentorship, or other directly applicable topics.

Non-allowable Expenditures. The following is an abbreviated list of non-allowable grant expenses. It is not intended to be exhaustive or exclusive. Applicants should contact the ICfL if they are unsure if a cost is allowable. The following items are not allowable grant expenses:

1. Materials and supplies.
2. Food and beverages.
3. Services.
4. Travel.
6. Professional and consultant services.
7. Capital expenditures related to the purchase of real property, buildings, or motor vehicles.
8. Construction expenditures related to the improvement or expansion of buildings and facilities.
9. Advertising or publicity not related directly to recruiting a summer intern.
10. Promotional items and memorabilia, including models, gifts, and souvenirs.
11. Apparel.

1. Grant Award Amount:*

Enter the dollar amount of your grant award.

2. Expenditures. Please enter your grant expenses.: *

	Expenditure Amount	Description
Salaries/Wages/Benefits (of library employees)
Professional and Technical Consultant Fees (speaker's fees, etc.)
Travel (to attend training or carry out the grant)
Supplies/Materials (items with a per unit cost of less than $5,000 including books, tablets, etc.)
Equipment (items with a per unit cost of $5000+) *must obtain written approval before purchase
Other Services (website fees, translation or closed captioning services, web accessibility services, workshop/training course fees)

3. Total Current Expenditures (automatically calculated):

4. Unspent balance of grant (automatically calculated). Grant award amount minus total expenditures. This number must be 0 or negative. If this number is positive, you have grant funds remaining, which must be spent immediately or returned to the ICfL.

5. Describe what you purchased or spent funds on during the grant period. Expand upon the very brief description provided in the budget table.*

6. Upload documentation of grant spending such as receipts, paid invoices, payroll reports, and/or spending reports generated by your accounting software. Where possible, please scan items into a single PDF. If receipts show non-grant spending, please designate which items/costs were grant purchases. Your spending documentation must total to the entire grant amount. If you have any funds remaining they must be spent immediately or returned to the ICfL.*

Browse Files

1. Did you find the programmatic resources, such as the webinar, provided to you by the ICfL to be helpful in the implementation of the grant? Would you suggest any additional resources?*

2. Would you like to provide us with additional feedback on the grant application, implementation, or reporting process? Would anything improve the overall experience for future grant recipients?*

3. Survey for Intern. Please ask the intern to answer the following survey questions. The responses are for aggregate reporting and program improvement purposes only. All responses will remain anonymous.*

	Strongly Agree	Agree	Neither Agree nor Disagree	Disagree	Strongly Disagree
I feel like I learned something by participating in the Summer Intern program at this library (skills, knowledge, experience).
Because of this internship, I feel more confident about the skills I learned (workplace skills, leadership skills, employment skills, etc.)
I intend to apply what I just learned through this internship. I plan to continue to use and grow these skills or knowledge.
Applying what I learned will help improve the library's services to the public.

4. Survey for library supervisor. Please ask the library staff member directly involved in supervising the intern to answer the following survey questions. The responses are for aggregate reporting and program improvement purposes only. All responses will remain anonymous.*

	Strongly Agree	Agree	Neither Agree nor Disagree	Disagree	Strongly Disagree
I feel like I learned something by participating in the Summer Intern program at this library (skills, knowledge, experience).
Because of this internship, I feel more confident about the skills I learned (workplace skills, leadership skills, employment skills, etc.)
I intend to apply what I just learned through this internship. I plan to continue to use and grow these skills or knowledge.
Applying what I learned will help improve the library's services to the public.

Please review the following statements before signing and submitting this report:

A. The library has met the requirements outlined in the grant agreement/application.

B. The grantee's legal entity has expended all funds received for the purposes outlined in the grant agreement/application. If any grant funds are not expended at the end of the grant period, they must immediatly be returned to the ICfL.

C. I certify that the statements herein are true, complete, and accurate to the best of my knowledge.

D. I certify that I have the authority to submit this report on behalf of my organization.

Type your name in the box below to electronically sign this report. After signing, click the Submit Report button. A copy of this form will be automatically emailed to you and the authorizing official.

Electronic Signature (type your name in the box below):*

If you have any questions about this program or report please contact Partnerships and Jennifer Redford, Youth Services Consultant, Jennifer.redford@libraries.idaho.gov, (208) 639-4147 or Grants/Contracts Officer Talela Florko at talela.florko@libraries.gov, (208) 639-4164.

Grant Closeout and Final Report

Summer Intern Grant 2024

I. Contact Information

II. Narrative Report

III. Financial Report

IV. Program Feedback

V. Signature and Submission