TERMS & CONDITIONS

EVENT STYLE - SMOKE on the Water is an annual boutique styled winter food and beverage event as part of the 150km Feast series.   An indoor and outdoor event, shelter is provided indoors in the Maydale Pavilion, Stable One and The Poultry Shed as well as on the lawn with campfires burning in the back paddock.  Live music on stages around the ground, sets the vibe for the day. 

Crowd numbers were 1000 last year and we expect the same this year, so we will be keeping vendor numbers to a minimum to make it worth everyone's while.  Food vendors are by invitation only.

SITE ALLOCATION - You will be provided your site dependent on power and other requests.

SITE FEES - The site fee is $99 regardless of size plus a $2.20 processing fee.   Each 15 amp powerpoint is an additional $22, if required.  We will set up sites with timber trestles for beverage operators as needed.  All costs are GST inc.

BUMP IN – The Maydale Reserve will be open from 9am on Sunday, June 8th.  All operators must be checked in and ready to serve when the doors open at 1pm.  

BUMP OUT –  The outdoor element of the event will close after a dance performance and bonfire.  Gates will close at 9pm.  (Wineries can work to the conditions of their licences)

SOCIAL MEDIA - Event hashtag is #2025SMOKEonthewater and we encourage you to share with your followers where you'll be on Sunday, June 8th.  Don't forget to tag us in your post for us to share on the Horsham Ag Society - Maydale Reserve, Horsham Showgrounds Facebook or @horshamag on Insta

SECURITY – Vendors are responsible for securing their property adequately, as well as the personal property of their employees, as the Horsham Agricultural Society inc. accepts no responsibility for damage or theft.  

LOSS OR DAMAGE - The Horsham Agricultural Society will not under any circumstances be held responsible for any loss of or damage to the stock in trade, etc. or any part thereof.  The Society will not be liable to pay the vendor any compensation, whether on the grounds of loss of profit or otherwise, or refund any money paid by the vendor in respect of such cancellation.

INDEMNITY - The Horsham Agricultural Society will not be responsible for any accident which may be caused through or by the vendor or which may happen in connection with his/her business & the vendor shall indemnify the Horsham Agricultural Society against any legal proceedings arising from every such accident.

PUBLIC LIABILITY - CERTIFICATE OF CURRENCY - A copy of your current Public Liability Policy must be uploaded with the application form, covering the date of the event.

GENERAL CONDITIONS - All suppliers are required to cooperate with the Horsham Agricultural Society Inc. committee to ensure that they work in a healthy and safe environment.

FOOD PERMIT - The Victorian Food Act (1984) requires all suppliers to be registered with the Local Council, it is the site holder’s responsibility to comply with Council regulation in this area. Therefore, you must register your Foodtrader with Horsham Rural City Council.

The Maydale Pavilion is a non-smoking venue.

FOOD VENDORS

ELECTRICAL CORDS ETC - All electrical equipment to have been tested and tagged within the 3 months prior to the event and approriate for the job - heavy duty.  Fitting of earth leakage detection devices if equipment is not double insulated.  Fire extinguishers are required for all food vans.

All electrical cables are to be positioned so that they do no create a hazard.  

Extension leads/ cords are not to exceed permitted lengths (Refer to C.O.P. Temp Electrical Installations Section 12 and AS 3199)

A four outlet power board with an overload facility eg. Ringgrip or Kambrook is allowable if more than one x 10 or 15 amp power point is required. If requirements are different, we must be aware of this to avoid an overload situation occurring.

WASTE - Tasks which require particular care are the disposal of wastewater, cooking fats, etc. must be contained. Rubbish bins are provided.