By signing this document, I understand that:
A. Regular Season Registration Refund Policy
Deadlines:
- Up to and including Aug 15 – 100% refund of Base Registration Fee, less $50 Administration Fee
- Aug 16-Sept 15 – 75% refund of Base Registration Fee, less $50 Administration Fee
- Sept 16-Nov 15 – 50% refund of Base Registration Fee, less $50 Administration Fee
- On Nov 16th or later – NO REFUND
Additional Conditions:
1. As noted on the Fees and Payments tab, all Rep Tryout Fees are non-refundable, UNLESS YOU ARE AN EXTERNAL TRYOUT HOLD REGISTRANT. In that case ONLY, withdrawals must be requested before Aug 1 to qualify for a refund.
2. These deadlines refer to when the Cancellation Form was submitted, not when the reason for the withdrawal occurred.
3. Any refund request that requests a higher refund amount than what falls within the above deadlines may be reviewed by the Executive Board, and the Board reserves the right to grant or decline a refund request for a higher amount outside of these deadlines, based on a test of whether the reason provided in the Cancellation Form is out of the player’s control, or if it is a choice to withdraw.
a) Medical or hardship issues may be considered valid reasons for Board review of a higher refund amount.
i. For an illness or injury that precludes an entire season of playing hockey, a medical doctor’s note MUST accompany the request. Any cost of this will be borne by the withdrawing player’s family.
ii. For a hardship issue, some supporting document will need to accompany the request that indicates how the loss of the registration funds being refunded at the higher rate will create a hardship on the family.
iii. The occurrence of either a medical condition or a hardship issue will be defined as “the Event”.
b) Refund requests for amounts higher than what they are eligible for within the above deadlines due to disagreement with any CMHA Policy, Process, Custom, Rule, or Bylaw will not be considered valid and the deadlines above will apply.
c) If a higher amount is granted, the amount will be the next earlier deadline’s percentage. Ie (FOR EXAMPLE PURPOSES ONLY), if a Cancellation Form is received Oct 15 but the Event occurred Aug 10, and this prevented all participation, the 100% (less $50 admin fee) rate may be granted, instead of the 75% rate.
- CAVEAT: Any participation in hockey between the Event occurring and the Cancellation Form being submitted will make the request ineligible for a Board review of the refund rate, and the refund will follow the bulleted schedule in Section A.
d) Only the reason in the Cancellation Form, plus any doctor’s notes or other supporting documents, will be used in the review of the Refund request.
B. Development (any season) Registrations Refund Policy:
- All fees, less a $25 admin fee, will be refunded up to 3 weeks before the posted start date of the camp.
- For example purposes only: If the start date is Aug 12, refunds will only be issued if you withdraw on or before July 22.
- No refund 3 weeks less a day prior to the posted start date of the camp.
- As per example above, if you withdraw on or after July 23, you would not get a refund.
- Medical conditions or extenuating circumstances that occur within the 3 week timeline accompanied with a doctor’s note will be considered on an individual basis, less $25 admin fee.
- Only the reason in the Cancellation Form, plus any medical doctor’s notes or other supporting documents, will be used in the review of the Refund request.
I also understand that:
- should the above player request to re-register, he/she may be placed onto a waiting list.
- withdrawal means you are no longer a member of CMHA, cannot attend AGM's, and withdrawn players must wait until NEW PLAYER registration opens the following season.
Refunds will be processed in a timely manner, but may take 4-6 weeks to appear on your credit card statement.