THANK YOU for choosing the Maydale Reserve to host your event. The following agreement is in place to safeguard both parties to ensure everything runs smoothly!
AGREEMENT
This agreement binds the HIRER to the following Terms & Conditions. The HIRER is the person named in this electronic document.
The Horsham Agricultural Society Inc (HAS) agrees to allow the use of facilities at the Maydale Reserve to the HIRER for their function.
TERMS & CONDITIONS
This agreement includes the following:
DISCLAIMER
- By signing this document below, the HIRER and their guests enter the property at their own risk, with the understanding that the HAS will not be held responsible for any personal injury or damage while at the venue. This is the responsibility of the HIRER.
- The HIRER and their guests must respect the history of the venue and all buildings on the premises at Maydale Reserve.
- No drinks are to be consumed on the dance floor (specific to The Cattle Shed) to mitigate the risk of slipping and subsequent injury.
- No smoking within 10 metres of any buildings (a tin bin is provided outside each of the venues). If butts are found a $50 clean up fee will be incurred and deducted from the bond.
- As per Horsham Rural City Council by-laws and EPA Guidelines, noise levels must be no higher than 60 decibels (the sound of people talking) therefore any music (live or DJ) must cease by 11pm. We have an arrangement with the local police who will ensure this action is complied with.
- The $500 bond (less 2.2% transaction fee) will be refunded if the premises is left the way it was found and there are no noise complaints. Negotiations with regards to leaving unwanted decorations can be arranged.
- The $500 bond (less 2.2% transaction fee) will be refunded within 4 weeks if these conditions are met.
- Any human waste found from intoxicated guests, must be cleaned by the hirers. If not, a $100 cleaning fee will be deducted from the bond.
- Garbage bins will be supplied. Grounds must not have any litter, including cigarette butts. Ask us where our recepticle is located if you don't wish to keep your cans/bottles for recycling.
- Toilet paper, paper towel and hand wash will be supplied.
- Toilets to be tidied after use - bins emptied and toilet pans scrubbed if necessary.
- Any damage to the buildings must be repaired or paid for out of the bond money. If excess damage is caused, all infrastructure must be replaced at an additional cost to the bond.
- Keys and passcodes will be allocated to the hirer from their bump in date. Keys to be returned to the lockable box.
- If any damages to the property are incurred with recovery costs under the value of $500, I agree for the Horsham Agricultural Society to deduct any expenses from this bond. If it is more than $500 I agree to pay all additional costs.
INSURANCE
It is a compulsory requirement for all our hirers to have event insurance for the period of this Agreement (from bump in to bump out dates). This covers private gatherings, birthday parties, fundraisers etc. You can ask your local insurer whether your event will be covered at Maydale Reserve or you may find another online. You will need to have a copy of the certificate ready to download before submitting this form. Marsh Event Insurance has good cover at a reasonable cost. Here's the link to their site.
EVENT INSURANCE
CANCELLATIONS
If you cancel or postpone your booking within 6 months of your booking date, this will result in losing your bond.
If you postpone your booking with 6 months notice and we find a mutually suitable date to book a new date, you will not lose your bond.
If you cancel your booking at any time outside of 6 months of your booking date, this will result in losing half of your bond.
I, the undersigned, agree to pay the $500 refundable bond/booking fee to secure this booking for the date nominated above. I understand that the transaction fee will be taken out and will not be included when/if the bond is refunded.