VENDOR INFORMATION AND GUIDELINES
Please keep for your reference.
Please read this vendor information carefully. Confirmations will be sent via email. Finalized site plans will be sent at a later date.
Please note:
• Event will be held on Saturday, August 17, 2024 in the business parking lot at, 4219 E. Seven Mile Rd, Detroit, MI 48234.
*If severe weather/severe rain occurs on 8/17/24 rescheduled Rain Date for this event will be held on Sunday, August 18. 2024, rain or shine.* Time: 1-5p.
**Vendor Set-Up Schedule- Set-up 10:00 AM - 12:15 PM. Vehicles must be off the lot by 12:30 PM. No vehicles will be permitted back onto the lot until after 5PM. If you need to move materials to/from your vendor space between the above load-in and load-out times, you will need to do so by hand or with the aid of a small hand truck or cart.**
• Vendor booths are $50 for a 10' x 10' space and $75 for a 10' x 20' space. Food trucks are $100. A late registration fee of $15 will be applied after July 17, 2024, provided there is still space available. Registered 501(c)(3) non-profits please contact Micah directly for rate information and availablity at beaditupdetroitllc@gmail.com or via Facebookpage https://www.facebook.com/BeadedWithLovebyMicah/ .
• All vendor spaces will be assigned before set up. Please provide your own table,chairs and tent (if required) for set-up. All fees are non-refundable.
• All food vendors are responsible for providing their own electrical power and water.
• Insurance coverage: Each vendor is responsible for his/her own insurance coverage. Bead It Up Detroit LLC will NOT be responsible for personal injury, loss, or theft of property.
• Once your vendor application has been approved balances and all required documents must be received within 3 days.
• Vendors will not be allowed to pay at the event site.
1. The monies received from this application will go directly toward costs associated with producing this back-to-school event. ***Please note that any/all monies received from vendors wishing to participate in the 2nd Annual Farwell Community Back-to- School Bash who cancels before the start of the event, will not receive a refund.
2. Bead It Up Detroit reserves the right to limit the number of vendors selling similar items or services.
3. This event will be held rain or shine.
4. Applications will be accepted beginning April 16, 2024, until all spaces have been filled.
5. Any tent used must be enclosed in the assigned space. All vendors must occupy the space provided and specified by Bead It Up Detroit LLC. Bead It Up Detroit LLC will manage all space assignments.
6. Vendors must provide their own table(s), chairs, and set-ups. Space dividers are not provided. Pop up canopies may be erected. All tents and coverings must be weighted to prevent their becoming airborne in the event of windy conditions. These must be securely anchored with sandbags or weights. All tents, coverings and vendor sales areas will be inspected for safety prior to the opening of the event. Electricity is not provided. You must provide your own generators.
7. Vendor participants shall not sublet space to anyone else, nor allow a non-profit agent to share a space.
8. When completing your application, please describe all the items that you intend to sell and please be as detailed as possible in your description. Vendors are not permitted to sell anything with vulgar, offensive language or gestures. This includes tee shirts, pictures, mugs, posters, audio tapes, video tapes, etc.
9. Vendor participants shall not display, offer for view, or sell any illegal or contraband items at the event. The laws of the state of Michigan and local ordinances of the City of Detroit and Wayne County shall control the regulation of such illegalities. Vendors shall not sell items that are unlicensed and/or copies/interpretations of licensed or registered items.
10. Authorized personnel and/or City of Detroit Police have the right to close down any vendor as directed by Bead It Up Detroit or Wayne County Health Dept. They reserve the right to escort vendors from the event who are not in compliance with event Rules and Regulations.
11. All concessionaires will stop selling and close down at 5:00 PM. Bead It Up Detroit LLC is not responsible for any merchandise or equipment left by vendors. (Times are subject to change). Vendors are responsible for the clean-up of their area.
12. All vendors are personally responsible for the collection, reporting and remittance of sales tax as required by the Michigan Department of Treasury. Bead It Up Detroit LLC assumes no responsibility regarding the collection, reporting and/or remittance of sales tax for sales by vendors.
13. All food trucks must supply a copy of their 2024 mobile food service license and all other documentation required by the Wayne County Health Department and City of Detroit.
14. By participating in this event, you release and forever discharge Bead It Up Detroit LLC and all sponsoring organizations and their elected officials, directors, employees, agents and volunteers from any responsibility, personal liability, or claims of loss or damage. Bead It Up Detroit LLC is not responsible for any injury sustained by vendors, their personnel, or guests. Bead It Up Detroit LLC will not be held liable/responsible for lost, stolen or damaged goods/products. As a vendor you have received no promises regarding guaranteed income, placement, or event attendance oral or written other than stated herein.