On behalf of the Caribbean & Mexico Meetings and Incentive Travel Exchange (CMITE) evaluation committee, I am pleased to notify you that you have been selected as one of a limited number of buyers invited to participate in this exclusive event being held at Aurora Anguilla Resort & Golf Club, Anguilla, West Indies August 18-21, 2024.
-
As an attendee/buyer, your participation entitles you to complimentary economy class airfare to Princess Juliana International Airport from your home city (arriving on August 18 and departing on August 21, (least expensive economy fare); three (3) nights’ accommodation in a standard room at Aurora (August 18,19,20), airport transfers from Princess Juliana International Airport, ferry transfer from St. Martin to Anguilla and official CMITE hosted meals (breakfast, lunch, and dinner) and networking events. CMITE will organize all air, accommodation, airport and ferry transfers.
-
As an attendee/buyer, you agree to complete a minimum of 18 appointments on August 19 and August 20, attend all scheduled meal functions during the event, as outlined in your upcoming Confirmation Kit. Please note that if you have not scheduled a minimum of 18 appointments, you will be assigned additional appointments by the CMITE team.
-
Attendees/buyers are responsible for their own travel insurance, as it is not covered by the CMITE organizers. Additional items that are not covered include: flight/hotel upgrades, shoulder nights, baggage fees, customs fees, passport or Visa fees, personal effects and incidentals. For hotel/upgrades and shoulder nights, buyers will be required to provide payment to event management at the time of booking.
-
Buyers agree to conduct themselves in a professional manner to best represent their meeting and incentive business and clients during attendance at CMITE. Buyers agree to a policy of non-solicitation for personal or professional gain. Solicitation at the event by a buyer is strictly prohibited and selling of advertising, products or services will not be permitted. Buyers who violate these terms will be required to reimburse the event for all fees associated with event participation.
-
CANCELLATION and FAILURE TO COMPLY
5a)There will be a cancellation fee of $500.00 USD for attendees/buyers who cancel their participation in CMITE after July 15, 2024. This fee will be applicable if you do not arrange for an equally qualified person to replace you. The selection committee may consider nominations for your vacated position provided nominees are qualified and meet or exceed established criteria in addition to having direct verifiable purchasing authority. Should a suitable and approved substitute be secured, the $500.00 USD cancellation fee will be waived.
The substitute buyer will be required to sign a hosted-buyer agreement and abide by all above terms and conditions.
5b)In addition to the cancellation fee of $500.00 USD, you will also be charged for the cost of your cancelled airline ticket. Should a suitable and approved substitute be secured, the $500.00 USD cancellation fee will be waived. However, note that you will still be responsible for the cost of the cancelled airline ticket.
5c) If you fail to attend any of your pre-scheduled appointments, hosted meals and networking functions without prior approval of the event organizers, you will be considered in breach of contract. Failure to comply with these requirements will constitute a breach of this agreement and you will be required to reimburse the event organizers for the cost of your participation. A credit card is required to secure your place in the event; however, your credit card will ONLY be used in the event of non-compliance with these Terms and Conditions.
-
Please provide a valid cell phone number so that we may be able to reach you while on site at CMITE.
-
COVID-19 WARNING
An inherent risk of exposure to COVID-19 exists in any place where people gather. COVID-19 is an extremely contagious disease that can lead to severe illness and death. You assume all risks, hazards, and dangers arising from or relating in any way to the risk of contracting a communicable disease or illness—including, without limitation, exposure to COVID-19 or any other bacteria, virus, or other pathogen capable of causing a communicable disease or illness, whether that exposure occurs before, during, or after the event, and regardless of how caused or contracted—and you hereby waive any and all claims and potential claims against Questex and any companies affiliated with Questex relating to such risks, hazards, and dangers.