ACMS Volunteer Application or Inquiry for Board, Committees, and Roles Logo

  • ACMS Volunteer Application or Inquiry for Board, Committees, and Roles

    This is a general form used to apply or express interest in a variety of volunteer opportunities in ACMS. If you complete it in its entirety, this form will probably take about 15 minutes since there are some open-ended questions and a personality profile multiple-choice list. However, you can save the application and come back to it.

  • Some positions and committees require ACMS membership, some do not. For purposes of definition below

    A "native ACMS member" is one practicing 50% or more in Ada County or primarily based in Ada/Elmore County (personal residence is not a consideration)

    If retired, were you a native ACMS member just prior to retirement?

  • ACMS Board Positions

    They will show up based on your selections on the first page

  • Only "native" ACMS member physicians who practice 50% or more in Ada County or are primarily based in Ada/Elmore County (personal residence is not a consideration) may hold a board position. 

  • The Ada County Medical Society Board of Directors accepts self-nominations from ACTIVE member physicians in good standing (i.e. MD/DO and must pay full-time or part-time dues or be dues exempt by virtue of years of service) who are willing to fulfill the long-term, but low time commitment responsibilities of a board member.

    Directors must be able to attend the majority of meetings on the third Wednesday evening of each odd-numbered month (typically), 6-8 PM at the IMA Building (305 W Jefferson, Boise), plus other planning or committee meetings as the president directs.

    Board members should plan to be active in as many society meetings throughout the year as possible, serving as informal hosts to make newcomers feel welcome and become more connected.

    One of our meetings is generally held at the IMA Annual Meeting & House of Delegates in Sun Valley (October 2024-26) or Coeur d’Alene (2027). Board members are automatically granted a Delegate position and encouraged, but not required, to attend. A higher travel stipend is provided for board members, double the normal member stipend.

    Board members must play a role in promoting a cohesive medical community and avoid actual or potential conflicts of interest.

    Duties of the Board

    • Establish policy, determine programs, approve the annual budget, and represent ACMS to the medical community.
    • Provide ongoing direction for planning, operation, and evaluation of ACMS services and ACMS Foundation activities.
    • Appoint, oversee, and support the Executive Director.

  • Specific positions

    At-Large Positions

    ACMS Board members are expected to serve for up to eight years beginning as a member-at-large (4 terms) and then working up towards the officer positions.

    Executive Officer/Committee Positions

    Each of the positions in ascending order are 1-year terms: secretary/treasurer, president-elect, president, and past-president. These four form the Board's executive committee.

    Retired Physician Representative

    This voting Retired Physician ACMS board represents those nearing or in retirement, serving as a voice for those in this stage of life. They will help promote ACMS as a resource for members before and in retirement, advance volunteerism and mentorship among their ranks, and help such physicians stay connected to the medical community in any way helpful to members.

    The RPP may serve for a maximum of five years, irrespective of any prior years of service as an ACMS Board Member. The initial term of office will last for three (3) years, followed by a two (2) year term upon reelection by the Board. The Retired Physician Representative is not eligible to hold any of the Executive Officer positions. They must have been an ACMS member immediately prior to retirement.

    Residency Representative

    The non-voting Residency Representative role is an excellent opportunity to grow in leadership and build their professional network. This physician-in-training will represent their peers’ interests to the local medical society. They will assist with designing the two annual ACMS resident dedicated activities (Career Readiness Training for PGY2s in January and New Residents Welcome Dinner in June) and convey the needs and views of residents in all Ada County residency programs to ACMS as needed or requested.

    The one-year renewable term of office generally runs from July-June each year. It is suitable for an FM/IM resident who is PGY2 or Psych PGY3 in the fall as their schedule starts to open up in the final year or two of training. The RR may remain on the board for up to six months following graduation in this role, if no replacement has been elected.

     

  • ACMS Committees

    They will show up based on your selections on the first page
    • Physician Vitality Program Committee 

    • The Physician Vitality Program (PVP) committee functions on behalf of the board to provide programmatic support, development, and policy oversight to the PVP by:

      • Vetting mental health providers who are being considered for PVP contracting.
      • Making operational and policy changes that do not substantially deviate from the program’s current course of operations, as determined by the committee chair. All other policy-level changes proposed shall be brought to the board for consideration.
      • Report updates and changes in program operations to the board as well as utilization, successes, and challenges, on as regular a basis as necessary for effective oversight and input from the board.
      • This is a standing committee which shall operate as long as ACMS has a Physician Vitality Program.
      • The committee shall meet at least semi-annually to discuss business, as necessary.

      Members:
      The volunteer PVP Medical Director is required to be a member of the committee and has first right of refusal to be committee chair. Otherwise, the ACMS Board may appoint a chairperson.

      Composition of the committee is not only limited to ACMS members, but may include non-member clinicians and/or behavioral health specialists or other interested persons, as well as the ACMS Executive Director.

    • PVP Medical Director 

    • The Medical Director is an ACMS member psychiatrist or healthcare community-based psychologist who will provide professional oversight of the Physician Vitality Program.  This position serves in a two-year, renewable term, appointed by the ACMS Board of Directors. Their responsibilities will include:

      • To assist the executive director and PVP committee with program policies and procedures to meet the community standard of care.
      • To help promoting the program within the medical community
      • To help identify and vet new contracted mental health providers.
      • To help contracted mental health providers with curbside consults within the program as needed and develop potential training opportunities to enhance their skills.
      • Be listed publicly as the medical director and point of professional reference.
      • Serve on the PVP Committee, with first right of refusal to assume the chairperson role, but not required to do so.

      This is a volunteer role and as per PVP policy, the Medical Director will NOT do any peer review of contracted services provided to individual member clients. It is understood that according to Idaho statute, “…officers, directors, and volunteers who serve the nonprofit corporation or organization without compensation and trustees of the charitable trust who serve without compensation shall be personally immune from civil liability arising out of their conduct…” (https://legislature.idaho.gov/idstat/Title6/T6CH16SECT6-1605.htm)

       

    • Finance Committee 

    • The Finance Committee is established by the ACMS Board of Directors to recommend financial policies, strategies, and budgets that support the mission, values, and strategic plan of the organization. Its purpose is to ensure the financial health and integrity of the organization in pursuit of its mission.

      The Committee is chartered, on behalf of and as directed by the board of directors, to accomplish the following objectives to support the board’s fiduciary responsibilities:

      a)       provide oversight for the development and review of the annual budget;

      b)      perform financial planning and ensure that financial objectives align with ACMS’ strategic plan, recommending corrective actions to the board as appropriate;

      c)       review the ACMS internal financial statements and recommend actions to be undertaken by the board as needed;

      d)      provide independent and objective oversight of the organization’s financial policies and procedures, which may include contracting with a CPA firm for financial review, audit, and/or tax documentation preparation;

      e)      provide risk management assessment and recommendations for policies and procedures, insurance coverage, executive succession, and disaster planning, all of which are in the interest of protecting the assets of ACMS;

      f)        when the need arises, investigate and provide guidance regarding the financial implications of a pertinent issue or transaction as directed by the board.

      The committee shall meet at least semi-annually to discuss business, as necessary.

      Members:

      • The board treasurer/secretary is the default committee chair but may appoint another committee member to serve in the role.
      • As per by-laws, the president and president-elect shall be ex-officio voting members but need not attend.
      • The executive director shall be an ex-officio non-voting member.
      • The board shall appoint no more than two other members of the organization of its choosing to serve on the committee.
    • Membership Engagement Committee 

    • The Membership Engagement Committee is established by the ACMS Board of Directors to assist it with attracting and retaining members and increasing membership engagement to further its mission. This committee will both provide the board with guidance and be involved in implementing solutions approved by the board. Specifically, the Committee’s objectives are to:

      • Identify strategies of attracting new members to join ACMS/IMA;
      • Welcome and engage new members through outreach;
      • Engage with existing members/groups to increase membership retention;
      • Analyze membership demographic and engagement trends;
      • Develop recommendations to the board on how to increase engagement with ACMS members through programming, initiatives, events, communication, and policy.
      • Assist the director with the implementation of approved solutions.

      The committee shall meet at least semi-annually to discuss business as necessary.

      Members:

      • The board shall appoint no more than six members of the organization of its choosing to serve on the committee.
      • The board will select a member of the committee to serve as its chair.
      • As per by-laws, the president and president-elect shall be ex-officio voting members but need not attend.
      • The executive director shall be ex-officio non-voting member.
    • Winter Clinics Committee 

    • The Winter Clinics Committee was established by the ACMS Board of Directors to provide support to the ACMS staff in the planning, execution, and evaluation of its annual CME conference. It shall keep in mind current organizational strategies in its mission.

      Specifically, the Committee’s objectives are to:

      a)       Identify topics and speakers who would be qualified and competent to serve as faculty of the CME conference.

      b)      Create a budget for the event aiming for a variance of no more than 5% difference between income and expenses.

      c)       Identify potential audiences to market the conference for attendance.

      d)      Plan the events around the edges of the educational portion of the conference.

      e)      Evaluate all aspects of the conference to help guide the following year’s event planning.

      f)        The committee shall meet as many times as necessary during the year to accomplish its goals.

      Members:

      • The board shall appoint no more than five members of the organization of its choosing to serve on the committee.
      • The committee will select its own committee chair in consultation with the executive director.
      • As per by-laws, the president and president-elect shall be ex-officio voting members but need not attend.
      • The executive director shall be ex-officio non-voting member.

  • Other Volunteer Opportunities

    They will show up based on your selections on the first page

  • Website Editors
    ACMS maintains two websites that could use volunteer writers and content editors.

    The adamedicalsociety.org website is focused mainly on its members and includes a growing library of resources including videos, articles, and links. It also posts current local or pertinent news, spotlights on its members, and articles contributed by members. In the future, we hope to profile members' creative pursuits in a gallery on our website.

    The physicianvitality.org website serves the dual purpose of being the landing page for our PVP program. It also has a list of resources focused on physician well-being that need an editor who would keep abreast of current solutions and research that might be curated here.

  • Website Community Host

    In 2024, ACMS will make the transition from its own separate database into the Idaho Medical Association's database. Eventually, this will enable us to create functional community sections such as e-lists, blogs, bulletin board communities, etc. We will need trustworthy member moderators, editors, and hosts for these online areas.

  • Social Media Managers

    Although we have previously attempted to use social media to connect with members and the public, this requires much more intentionality and regular posts. Plus, we've found that a lot of members exited social media platforms during the pandemic. If our members just aren’t there in numbers, it doesn't make much sense to spend a lot of staff effort on it.

    However, we recognize that platforms like Instagram or others could hold more potential promise for membership engagement with younger members, depending on content created or curated. For the right volunteer, we might entertain putting more effort here.

  • Video Conference Call Host

    Some members are well-equipped to host more or less regular calls with particular constituencies: perhaps independent medical practice members might like to talk with each other routinely about challenges and solutions. Maybe it's time to have a "Specialist on Call Hour" to field questions without having to prepare a presentation. Perhaps you'd like to start a discussion, support, or interest group. Let's explore these ideas together.

  • Events Planning
    While the two staff members of ACMS plan and execute events, there are usually opportunities to assist such as set-up and tear-down, check-in and greeting, and A/V assists. Plus, for people who enjoy “party planning,” we always can use creative input during our visioneering stages of event planning.

  • General Questions

  • Strengths Finder

    OPTIONAL

  • It is optional for you to fill this out but it is useful for ACMS to know if you are applying for a position that best suits your natural strengths. If you are not familiar with the StrengthsFinder, you can visit this website for a brief description of the 34 strengths:

    https://www.rollins.edu/student-affairs/images-docs/quick-reference-card.pdf

    https://www.gallup.com/cliftonstrengths/en/253715/34-cliftonstrengths-themes.aspx

  • Conflict of Interest Policy

  • Clear
  • Should be Empty: