1. CAPA reserves the right to alter or change the space assigned to the
Exhibitor. CAPA further reserves the right, at its sole discretion to
change the date or dates upon which the show is held, or to cancel
the show, and shall not be liable for damages or otherwise by
reason of any such change or cancellation, other than to refund in
full any amounts paid by the Exhibitor to Management.
2. Exhibitor agrees to follow all rules and regulations required by the
hotel property and show management regarding health and safety
guidelines during the time of the meeting.
3. The Exhibitor shall not assign this contract or sublet the space or
any part thereof or permit same to be used by any other person,
without the prior written consent of CAPA. Any attempt to do so is
null and void and will result in immediate cancellation of this
contract, and the forfeiture of any amounts paid by the Exhibitor to
CAPA.
4. CAPA, together with the property owner, is responsible for compli•
ance with all applicable law, ordinances, regulations, require•
ments, codes and standards prior to and during the show, includ•
ing those with respect to fire, safety, health and environmental
matters. Consequently, the Exhibitor shall comply with all rules
and regulations by CAPA for the show and agrees that CAPA's
decision to adopt and enforce any such rule or regulation shall be
final and binding.
5. The Exhibitor is responsible for compliance with all applicable law,
ordinances, regulations, requirements, codes and standardsregarding
the space assigned to the Exhibitor, including those with
respect to fire, safety, health and environmental matters and
Exhibitor shall ensure that all equipment, materials and goods
used by the Exhibitor shall also comply.
6. Exhibitor agrees to indemnify and hold harmless, CAPA, and The
Miramonte Resort, from any and all judgments, orders, awards,
costs and expenses, including attorney's fees, and also claims on
account of damage to property or bodily injury (including death)
which may be sustained by Exhibitor, Exhibitor's employees or third
persons, arising out of or in connection with or resulting from said
exhibition, provided, however, nothing contained herein shall be
construed to require the Exhibitor to indemnify CAPA, and/orThe
Miramonte Resort against liability for damages for (a) death or
bodily injury to persons; (b) injury to property; (c) or any other loss,
damage or expense arising under (a), (b), or (c) from the sole
negligence or willful misconduct of CAPA..
7. This contract may be cancelled by either party provided written
notice is received by the other by September 16, 2024, in which
case all monies paid by the Exhibitors will be refunded less an
administration fee of $250 per booth. If the Exhibitor cancels after
such date, it will be responsible for the full contract price.
8. CAPA reserves the right at any time to alter or remove exhibits or
any part thereof, including printed material, products, signs, lights
or sound, and to expel exhibitors or their personnel if, in CAPA's
opinion, their conduct or presentation is objectionable to CAPA or
to other show participants.
9. Exhibitor's display must comply with all requirements of CAPA and
of the owner of the property, including maximum height requirements.
The Exhibitor must provide at least one, and not more than
two, staff per booth, to maintain display during show hours. Only
representatives from the company contracting for the booth
rental will be attending the booth. Advertising material or signs of
firms other than those who have engaged exhibit space are
prohibited.
10. Exhibitors must limit displays to the dimensions of the exhibit
booth to which they are assigned. Two chairs will be provided with
each booth. All exhibits must be freestanding. No bolts, screws,
hooks or nails shall be driven into or otherwise attached to the walls
or floor of the Exhibit Area. No banners, posters or signs may be
erected which in any way interfere or distract the view, light, or
space of any other exhibitor or CAPA.
11. All goods shipped to the show must be clearly marked with the
name of the Exhibitor and the number of the display space (to be
assigned). Goods must not be shipped to the show COD or with any
shipping charges to be paid on arrival and any such goods will not
be accepted by CAPA or the property owner. CAPA assumes no
responsibility for loss or damage to the Exhibitors goods or property
either before, during or after the show. A representative of the
exhibitor must be present during uncrating, installation and
dismantling of his/her exhibit. At least one person should be in
attendance inside the Exhibit Area throughout the show hours.
12. In consideration of the Exhibitor's participation in the show, the
Exhibitor hereby releases CAPA, its directors, officers, management
contractors, agents and employees from any and all claims, losses,
or damages whatsoever suffered or sustained by the Exhibitor in
connection with its participation in the show, including, without
limitation, any claims for loss or theft of property, personal injury,
or loss of business or profits, whether arising from any act or
omission by CAPA, unless such act is willful or the omission constitutes
gross negligence.
13. The Exhibitor agrees that no display may be dismantled or goods
removed during the entire run of the show. The Exhibitor agrees to
remove the exhibit, equipment and appurtenances from the show
property by the final moveout time. In the event of failure to do so,
the Exhibitor agrees to pay for such additional costs as may be
incurred by CAPA or the property owner.
14. The Exhibitor will comply with the rules and regulations of any
unionized contractors, which may be selected by CAPA to service
the exhibitors. Any dispute between the Exhibitor and any such
contractor or union representative will be referred to CAPA for
resolution, whose decision shall be final and binding on all parties.
15. CAPA reserves the right to cancel this contract and to withhold
possession of the space or to expel the Exhibitor there from if the
Exhibitor fails to comply with any terms and conditions of this
contract or the show rules and regulation, in which case the Exhibitor
shall forfeit as liquidated damages and not as a penalty all
payments made pursuant to this contract, all without limiting
CAPA's other rights and remedies at law under this contract as a
result of such failure to comply.
16. Processing of payment by CAPA does not in itself constitute acceptance.
17. CAPA will not be bound by any verbal agreements, representations,
or statements between CAPA (staff of volunteers), Sponsors, Exhibitors,
or the property owner staff. All agreements must be made in
writing.
18. Information about other contracted services from the property
owner or others, will be sent with confirmation materials upon
receipt of application and should be contracted for directly with
service provider.
19. By Signing this document, you agree to abide by the CAPA Code of
Conduct. Click here to view the CAPA Code of Conduct.