SOMOSLOUD Event Recap (Post-Event Assessment)

SOMOSLOUD Event Recap (Post-Event Assessment)

NOTE: All sections should be summaries assessing the outcome of events that have already occurred.
Submission Date

MonthDayYear
Date
1. Chapter & Requestor Information
SOMOSLOUD Chapter*
Chapter Point of Contact*
First + Last Name
Email*
example@somosloud.org
Phone Number
Please enter a valid phone number.
2. Event Information
Event Name*
Should EXACTLY match the EP submitted
Event Start Date + Time*

MonthDayYear
Date
Hour MinutesAM/PM Option
Event End Date + Time*

MonthDayYear
Date
Hour MinutesAM/PM Option
Event Category*

SponsorshipSOMOSLOUD Led EventEvent Collaboration or PartnershipAHF National/Global Event or CampaignSOMOSLOUD International Event or CampaignVolunteer AppreciationOther (meeting, travel)
3. Event Details
Summary of ROI Outcome & Assessment*

What were your goals and ROI for this event and were they met? What was gained from this event and was it worth the investment? What worked to achieve this? What could be improved?0/0
Name of Sponsored Agency or Partnering Group*
Sponsorship/Partnership Outcome*

What external groups did you work with? Is this a first time sponsorship or collaboration? What was the outcome of this collective effort? If this is a partner we've worked with or sponsored before, what have they done to support SOMOSLOUD, either on a local scale or international? (i.e. attended chapter events, promoted our events on their platforms, referred clients to AHF, etc).0/0
Event Strategies & Role Distribution
Did the Director of Marketing participate and provide feedback?

YesNo
Email
example@somosloud.org
Social Media + Marketing Strategy Assessment & Outcome Summary*
What were your marketing goals for the project/event and were they met? How was this advertised? Was there any impact on your Chapter social media account(s) (i.e. growth, decline, no change)? What worked to achieve this? What could be improved?
Community Engagement + Outreach Strategy Assessment & Outcome Summary*
How did you engage with the community and did it help meet your ROI? Did you incorporate any incentives or things that attracted individuals to engage with you? What worked? What could be improved?
Was there an Eventbrite or other RSVP/ticketing platform?*

YesNoN/A (e.g. meeting, training, etc)
If no, why not? What other method was used to promote the event and/or take attendance? *
Only applicable for SOMOSLOUD led events
Did you collaborate with other AHF entities?*

YesNoN/A
Name of AHF One - Collaborative Groups *
e.g. AHF Business lines, Affiliates, other Affinity Groups (Impulse, FLUX, Spark, BLACC)
If "Yes", how did the collaboration work out (or not)? If "No", why not?*
4. Budget & Stats
Testing Event?*

YesNo
# of Individuals Test
Please do not report test for events where LOUD was not the lead event organizer (i.e. collabs with other AHF Depts, Affinity Groups or Affilitates)
# of Reactives
i.e. HIV+ only, not STD; STD reactives should only be noted in the ROI field
# Link to Rx
i.e. Individuals that become AHF Pharmacy clients/patients
# of PrEP Initiations
# of 340B Petitions
# of PBM Petitions
# of Other Surveys
Survey Brief Description/Title
Other Survey link/URL
# of Condoms Distributed
# of New Members Recruited
# of Attendees*
Should match the total number of Eventbrite check-ins + handwritten sign-in sheets
Promoted on Social Media?*

YesNoN/A (e.g. meeting, training, etc)
Total Social Media Followers*
Count of IG Followers/ FB Friends the day AFTER event
NOTE: These metrics are reflected in the main flyer/ publication dashboard insight for the event
# of New Followers
Date range should be from the day before to the day after event
# of Accounts Reached
This means accounts viewed our post or reel without having to go directly into our account. Most traffic comes from people swiping on their explorer page and our content pops up or if people reshare our content on their stories and their audience likes it.
# of Impressions
the total number of times your content was displayed to people
# of Accounts Engaged
Engagement happens when an account is truly interested in the brand. They save our content or share it with others. Doesn't necessarily mean they interacted directly.
# of Interactions
Accounts engaged directly with our page by clicking to view our page, liking our post, liking our stories, commenting or resharing our content.
Reason:*
If this event wasn't promoted on social media, please explain why not
Total Cost ($ USD)*
Please use US Dollar ($)
Additional Comments/Feedback
Please note anything worth mentioning for future reference that's not related to the above sections/ ROI. Ex: Vendor issues (arrived late, difficultto work with), if timing/ place of event should be shifted due to weather or lack of space/ parking, lack of response.
5. Files + Pictures

Must submit at least 3 photos per recap
NOTE: Please use your Chapter's SOMOSLOUD Dropbox link for the URL box
Single Link (URL, link to Large images)
Multiple Links (URLs, links to Large images)
Pic#1*

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Pic#2*

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Pic#3*

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Additional Pics/Files

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Should be Empty:

SOMOSLOUD Event Recap (Post-Event Assessment)

1. Chapter & Requestor Information

2. Event Information

3. Event Details

Event Strategies & Role Distribution

4. Budget & Stats

5. Files + Pictures