Vendor Application Form

Vendor Application Form

45th ALAMEDA HOLIDAY BOUTIQUE
Please fill out the form below and provide the information requested to be considered for the 2025 Alameda Holiday Boutique.

This is an indoor event!
The Event will be held on

Saturday, November 1, 2025 and Sunday November 2, 2025

Event Hours: 10am - 4pm (both days)

Event Location: 641 West Redline Ave, Alameda CA 94501
ALAMEDA HOLIDAY BOUTIQUE APPLICANTS MUST COMPLY WITH THE FOLLOWING GUIDELINES

Set Up: To avoid disruption of the boutique experience, there will be no late setups or early breakdowns. All vendors must be fully set up by the boutique's start time. If you arrive past the start time, you will not be allowed to set up.

Space Presentation: Ensure your space is clean. organized, and presentable at the scheduled start of the boutique and throughout the entire event.

Table Coverings: All tables must be covered with tableclothes that conceal the front, leaving no exposed areas.

Storage and Merchandise: Keep bins, boxes, and extra merchandise hidden beneath the table, out of view from the customers. Ensure that your space and that of others is not obstructed.

Soft Breakdowns: to avoid disruption of the boutique experience, there will be no early breakdowns.

Assistance: Vendors may have ONE additional person at their booth for assistance. This excludes shared spaces. Please refrain from bringing multiple helpers, small children, or pets.

Open Flame: Absolutely no open flames are permitted.

Electricity: Vendors are encouraged to bring battery operated lighting, if needed. The O'Club is an old building and access to working electrical outlets is scarce and is not guaranteed. The use of extension cords is prohibited.

Event Promotion: All vendors are expected to promote the event on their social media platforms, email, etc.

Booth Assignment: Space location and event layout are subject to change, at any time, per the Coordinators and/or ARPD. Room layouts and vendor location will be emailed approx. two weeks before the event.

No Refunds or Transfers: There are NO refunds or transfers of vendor fees if you withdraw from the event, for any reason, without exception.
About You, The Vendor:
Vendor's Full Name*

First NameLast Name
Business Name (will be listed on website/social media, etc. Mark as N/A if you do not have a business name)*
Phone Number*
E-mail*
myname@example.com
Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Website (will be listed on website/social media, etc. Mark as N/A if you do not have a website)*
Facebook (will be listed on website/social media, etc. Mark as N/A if you do not have a Facebook page)*
Instagram (will be listed on website/social media, etc. Mark as N/A if you do not have a Instagram page)*
Food pre-packagedCeramicsGlass, including fused or handblown beads, stained glassClothing, including handsewn garmentsHoliday decorative items, including figures, ornaments, wreaths, etc.Pottery, including thrown, molded, stoneware or earthenwarePlants or GardenWood, including carving and turnedPet Products (bandanas, collars, leashes, toys, supplies)Recycled - Upcycled ProductsPainting or print media (including photos)Needlework, including knitting, crochet, embroidery, quiltingStationery, including cards, bookmarks, notebooks, tags, boxesFiber/textiles, including weaving, felting, spinning, macrameLeather, including carving, dyeing, painting and stampingBasket weaving (basketry, basket-making)Jewelry, including pendants, bracelets, earrings, ringsFashion accessories, including hats, scarves, handbags, pursesHome decor, including furniture, clocks, wall artMetal crafts, including casting, enameling, knife-making, pewter workBath, including balms, essential oils, soapsCandlesCBD productsChildren's toys, clothing, etc.Other
Do you have a SECONDARY product? Please list. Mark as N/A if you do not have a secondary product.*
DESCRIBE IN DETAIL: What do you plan to sell at this event? A description of all items for sale must be disclosed. If you make more than one product, give the approx. percentage of each (example: 75% jewelry, 25% crochet) This information will be used for your space location and on our website, social media, etc.)*
I understand. I will not display trademarked or licensed products.
One 6 ft SPACE (total floor space 36 sq ft) $120 - This is a space only! A table is NOT provided. You must bring your own tables and/or display racks and set up your space to fit your needs. All displays must stay within the marked footprint for the space. Two chairs are provided.One 8 ft SPACE (total floor space 48 sq ft) $140 -This is a space only! A table is NOT provided. You must bring your own tables and/or display racks and set up your space to fit your needs. All displays must stay within the marked footprint for the space. Two chairs are provided.One 6ft TABLE (total floor space 36 sq ft) $150 - One 6ft table is provided. Display racks and hardware need to be on the table. Two chairs are providedOne 8 ft TABLE (total floor space 48 sq ft) $170 - One 8ft table is provided. Display racks and hardware need to be on the table. Two chairs are provided.LARGE 8 x 8 SPACE (total floor space 64 sq ft) $200 - This is a space only! A table is NOT provided. You must bring your own tables and/or display racks and set up your space to fit your needs. All displays must stay within the marked footprint for the space. Two chairs are provided.LIMITED X-LARGE 16 x 8 SPACE (total flood space 128 sq ft) $300 - This is a space only! A table is NOT provided. You must bring your own tables and/or display racks and set up your space to fit your needs. All displays must stay within the marked footprint for the space. Two chairs are provided.**MASTICK SENIOR CENTER: two, 8 ft. tables and 5 chairs are provided. Vendor fee is waived.**GIRL SCOUTS: 8 ft. table and 4 chairs are provided. Vendor fee is waived.**BOY SCOUTS: 6 ft. table and 3 chairs are provided. Vendor fee is waived.**ALAMEDA MEALS ON WHEELS: bar area in the ballroom is provided. Vendor fee is waived.**OTHER INVITED ORGANIZATION: size of space to be determined. Vendor fee is waived.
YesNo
If Yes, Who are you sharing a table or space with?
ALL Vendors MUST submit 5 digital images for review by the event coordinators. This is a juried event. The pictures must capture what you plan to sell at the event - single item photos are preferred. If you have vended with us before you MUST submit NEW pictures.*

They can be .jpg, .png, .gif, or .pdf file format.
Cancelof
ACCEPTANCE TERMS:

This is a juried event and ALL applications, photos, social media and websites will be reviewed by the team of coordinators. This boutique is for handmade items only and must be made by the vendor. We do not accept MLM's, resale items, or items made by someone else for you to sell. Selected vendors will receive an acceptance email from alamedaholidayboutique@gmail.com and directions for payment. Vendor Fee payments will be accepted by Zelle. Incomplete applications will not be reviewed.
Yes, I make my products. I understand and fully agree
I understand and fully agree
I understand and fully agree
By typing your name below, you* are agreeing to the following: I hereby agree to hold harmless The Alameda Holiday Boutique, The Alameda Recreation and Parks Department, its volunteers, and its staff from any loss, accidents, injury, or damages involving myself, my business, and anyone in my party while on the premises of the Albert H. Dewitt O’Club 641 West Redline Ave. Alameda, CA 94501. The Alameda Holiday Boutique, The Alameda Recreation and Parks Department, its volunteers and its staff are not liable for any loss or damage to a vendors property, injury to a vendor/vendor personnel/vendor helper or vendor sales. The vendor assumes all risks of loss, damage, liability or destruction resulting from any cause whatsoever, including load in, load out and participation in this event. By agreeing to these terms and conditions I agree to hold them entirely free from any liability, including financial responsibility. I forfeit all rights to bring a suit against The Alameda Holiday Boutique, The Alameda Recreation and Parks Department, its volunteers and its staff for any reason. I agree that by typing my full name (first and last name) is equal to my signature*
First and last name required
By checking this box, you agree to ALL the terms and conditions outlined in this application, forming an agreement between you and the Alameda Holiday Boutique/Alameda Recreation and Parks Department. The Alameda Holiday Boutique is an inclusive vendor boutique that values diversity and does not permit products or vendors promoting hatred, violence, or discrimination. As a vendor, you are expected to actively promote the event alongside our marketing efforts. The event organizers and producers are not responsible for vendors’ sales or success at the event. Any vendor found breaching this agreement may be instructed to leave and may be barred from future events. We maintain the authority to expel any vendor or attendee we deem disruptive, engaged in unsafe practices or who does not follow the terms and conditions and guidelines for this event.*

Yes, understood and fully agree
Notes:
Applicants will receive an email from alamedaholidayboutique@gmail.com between 7/1/2025 - 7/11/2025, regarding your application status. Approved applicants will receive an email with instrcutions for payment. Your payment confirms your participation in the event. Vendor Fee payments will be accepted through Zelle.

The Alameda Holiday Boutique is organized by volunteers.

Thank You for submitting your application.
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