Community Organization Function (COF) Notification

Community Organization Function (COF) Notification
A community organization function (COF) is an event organized by a not-for-profit organization. It is run by volunteers for fundraising or social purposes. Examples include community sports events, wild game dinners, and charitable BBQs.

Instructions :
1. Review the COF Information Package to determine if your event qualifies as a COF.
2. You may save your progress at any time by srcolling to the bottom of the page and clicking the SAVE BUTTON.
3. If you have questions, or need assistance, please contact us at 1-833-476-4743
Note: Your completed notification must be submitted at least 14 days before your event.
Is your event being organized by a not-for-profit organization for fundraising or social purposes?*

YesNo
Is this event hosted exclusively by volunteers and/or volunteer caterers?*

YesNo
Your event is not a community organization function.

You must fill out the special event organizer form instead.

Event Details
AHS Zone that the Community Organization Function will take place:*

South Zone (Medicine Hat, Lethbridge, Crowsnest Pass, Bassano, Oyen)Calgary Zone (Calgary, Claresholm, Banff, Didsbury, Gleichen)Central Zone (Red Deer, Drumheller, Rocky Mountain House, Camrose, Stettler)Edmonton Zone (Edmonton, Leduc, Sherwood Park, Morinville, Stony Plain)North Zone (Jasper, Cold Lake, Grande Prairie, Fort McMurray)
Click here to find your Zone.
Event Name*
Event Location*

Street/Rural Address

Street/Rural Address Line 2

CityProvince

Postal Code
More information about the COF location (if applicable)
Example: Event will happen in the grass field behind the school at the address above.
Event Start Date and Time*

MonthDayYear
Date
Hour MinutesAM/PM Option
Event End Date and Time*

MonthDayYear
Date
Hour MinutesAM/PM Option
IMPORTANT NOTE: Written permission from AHS is required for community organization events lasting longer than 2 days.

Event Details
Provide a short description of your Community Organization Function (COF):*
Add details to help us review your event.
How many people do you expect to attend?*
Are you hosting a wild game dinner?*

YesNo
IMPORTANT NOTE: You have indicated that you intend to host a wild game dinner. In addition to the conditions listed for a COF, the organizer of this event is responsible for ensuring the following criteria are also met:
1. Wild game must be donated by members of the non-for-profit group hosting the COF.
2. Wild game must have been harvested within one year of the event.
3. Tag numbers from donated wild game must be kept for 30 days following the event.
4. When wild game dinners are open to the public, the patrons must be advised that uninspected wildlife is being served.
Which activities will occur during the event? Select all that apply.*

Food servicePetting zooPersonal services (face painting, etc.)Temporary play equipment such as inflatablesOther

Organizer Details

Please provide information on the person we should contact to discuss this notification.
Name of not-for-profit organization hosting the event.*
Organizer Name*

First NameLast Name
Organizer Phone Number*
Please enter a valid phone number.
Organizer Email*
This email will be used to confirm your registration of this event and to discuss any concerns.
Will the organizer listed above be on-site during the event?*

YesNo
If {organizerName} is unavailable, who will be in charge and on-site during the community event?*

First NameLast Name
Phone number of person on-site*
Please enter a valid cellphone number.

Toilets & Public Handwashing Facilities

It is important for organizers of COF to anticipate the needs of staff, volunteers and members of the community who choose to participate in your event!

How many toilets and handwashing sinks will be available at your event?*

	Permanent Toilets	Temporary Toilets	Permanent Handwashing Sinks	Temporary Handwashing Stations	Hand Sanitizer Stations
Number available

Temporary handwashing station setup example.
How is sewage being disposed?*

Municipal servicesSeptic fieldHolding tankContracted pick-upOther
Name of company
Provide the name of the company that is under contract for sewage disposal.

Food Source and Preparation
List all foods being served at the community organization function.*
e.g. hot dogs, pancakes, donuts, coffee, etc.
Food preparation:*

Food is being donated and prepared by community organization members.Food is being prepared and served by a business (restaurant, caterer, etc.).
IMPORTANT NOTE: Attendees must be notified that food has not been prepared in an approved food establishment. A poster you can use for this purpose is available on the last page of the COF Information Package.
Name of business preparing food
Address of business preparing food*

Street Address

Street Address Line 2

CityProvince

Postal Code
Date and time that food is being prepared at business

MonthDayYear
Date
Hour MinutesAM/PM Option
Is any food being prepared on-site by community organization members?*

YesNo
Is any food being prepared off-site by community organization members?*

YesNo
Off-site location name (if applicable)
Name of the church, community hall or commercial kitchen.
Off-site location address (this may be a home or business)*

Street Address

Street Address Line 2

CityProvince

Postal Code
Describe how food will be transported to the event.*
Note: all food must be protected from contamination and kept at appropriate temperatures (hot foods above 60C and cold foods below 4C) during transport.

Equipment Available Onsite

Equipment for safe storage, preparation and service of food.
Will you have access to an approved kitchen (a kitchen with a food permit) for food preparation and/or dishwashing during the event?*

YesNo
If you will have access to an approved kitchen, please provide details.
Name, location and details
Will you have cooking equipment onsite (at the event)?*

YesNo
If yes, describe all cooking equipment.*
i.e. BBQ, flat top grill, oven, etc.
Will you have cold holding equipment onsite (at the event)?*

YesNo
If yes, describe all cold holding equipment.*
i.e. refrigerators, chest coolers, ice packs, etc.
Do you plan to serve hot food?*

YesNo
How do you intend to keep hot foods above 60C as required? What hot holding equipment will you use?*
Describe the number and type of hot holding equipment you intend to use.
How many thermometers will be available?*
Thermometers must be used to monitor hot holding, cold holding and internal cooking temperatures.

What sinks will be available for food handlers in the food preparation area(s)?*

	Permanent Sinks	Temporary Sinks
Number of sinks for handwashing
Number of sinks for food processing

Temporary handwashing station setup example.

Dishwashing and Sanitizing
Where will dishwashing equipment be located?*

OnsiteOffsiteOrganizer or Volunteer's HomeNot applicable

IMPORTANT NOTE: Not applicable applies when food service is limited to prepackaged foods only. There can be no cooking, reheating, or processing of food at the event when you select this option. Examples include: handing out bottled beverages, packaged granola bars, or whole fruit.
Select the sanitizer(s) that will be used for dishes, utensils, and food contact surfaces.*

Chlorine BleachQuaternary Ammonium (QUATs)Other

	Permanent Dishwashing Sinks	Temporary Dishwashing Sinks	Dishwashers
Number of dishwashing sinks or machines

Volunteer Information
How many volunteer food handlers will be working at the event?*
How many volunteer food handlers have food safety training?*
What type of food safety training do the volunteer food handlers have? (Select ALL that apply)

Food Safety Certification (FoodSafe, ServeSafe, etc.)Alberta Food Safety Basics Online CourseAlberta Food Safety Basics for Special Events Online CourseOther
It is recommended that all volunteer food handlers complete an Alberta Food Safety Basics course available here. There is no cost to complete this online course.

Notification Submission
Please provide any additional details or comments about your community organization function.
Make sure to review the food safety information for community organization functions here. We encourage you to share this information with your volunteers to help ensure the public stays safe and that your function is a success!

Click Submit to submit the notification to Safe Healthy Environments. You will receive a confirmation email with details of your submission.
Please verify that you are human*
Should be Empty:

Community Organization Function (COF) Notification

Event Details

Event Details

Organizer Details

Toilets & Public Handwashing Facilities

Utilities

Food Source and Preparation

Equipment Available Onsite

Dishwashing and Sanitizing

Volunteer Information

Notification Submission