Community Organization Function (COF) Notification

  • Community Organization Function (COF) Notification

  • A community organization function (COF) is an event organized by a not-for-profit organization. It is run by volunteers for fundraising or social purposes. Examples include community sports events, wild game dinners, and charitable BBQs.

    Instructions :

    1. Review the COF Information Package to determine if your event qualifies as a COF.  
    2. You may save your progress at any time by scrolling to the bottom of the page and clicking the SAVE BUTTON.
    3. If you have questions, or need assistance, please contact us at 1-833-476-4743

    Note: Your completed notification must be submitted at least 14 days before your event.

  • Is your event being organized by a not-for-profit organization for fundraising or social purposes?*
  • Is this event hosted exclusively by volunteers and/or volunteer caterers?*

  • Your event is not a community organization function.

    You must fill out the special event organizer form instead.

  • Event Details

  • AHS Zone that the Community Organization Function will take place:*

  • Click here to find your Zone.

  • Event Start Date and Time*
     - -
  • Event End Date and Time*
     - -

  • IMPORTANT NOTE: Written permission from AHS is required for community organization events lasting longer than 2 days.

  • Event Details

  • Are you hosting a wild game dinner?*

  • IMPORTANT NOTE: You have indicated that you intend to host a wild game dinner. In addition to the conditions listed for a COF, the organizer of this event is responsible for ensuring the following criteria are also met:

    1. Wild game must be donated by members of the non-for-profit group hosting the COF.
    2. Wild game must have been harvested within one year of the event.
    3. Tag numbers from donated wild game must be kept for 30 days following the event.
    4. When wild game dinners are open to the public, the patrons must be advised that uninspected wildlife is being served.
  • Which activities will occur during the event? Select all that apply.*

  • Organizer Details

    Please provide information on the person we should contact to discuss this notification.
  • Format: (000) 000-0000.
  • Will the organizer listed above be on-site during the event?*
  • Format: (000) 000-0000.

  • Toilets & Public Handwashing Facilities

    It is important for organizers of COF to anticipate the needs of staff, volunteers and members of the community who choose to participate in your event!
  • Rows

  • Temporary handwashing station setup example. 

  • How is sewage being disposed?*

  • Utilities

  • What will your potable water source be at the event?*
  • Date of the last satisfactory water result from the well:
     - -
  • Is electricity supplied or available at the event site?*
  • How will electricity be supplied?
  • Are you providing wastewater removal from the site?*
  • Are you providing garbage removal from the site?*

  • Food Source and Preparation

  • Food preparation:*

  • IMPORTANT NOTE: Attendees must be notified that food has not been prepared in an approved food establishment. A poster you can use for this purpose is available on the last page of the COF Information Package.

  • Date and time that food is being prepared at business
     - -
  • Is any food being prepared on-site by community organization members?*
  • Is any food being prepared off-site by community organization members?*

  • Equipment Available Onsite

    Equipment for safe storage, preparation and service of food.
  • Will you have access to an approved kitchen (a kitchen with a food permit) for food preparation and/or dishwashing during the event?*
  • Will you have cooking equipment onsite (at the event)?*
  • Will you have cold holding equipment onsite (at the event)?*
  • Do you plan to serve hot food?*
  • Rows

  • Temporary handwashing station setup example. 

  • Dishwashing and Sanitizing

  • Where will dishwashing equipment be located?*
  • Rows

  • IMPORTANT NOTE: Not applicable applies when food service is limited to prepackaged foods only. There can be no cooking, reheating, or processing of food at the event when you select this option. Examples include: handing out bottled beverages, packaged granola bars, or whole fruit.

  • Select the sanitizer(s) that will be used for dishes, utensils, and food contact surfaces.*

  • Volunteer Information

  • What type of food safety training do the volunteer food handlers have? (Select ALL that apply)

  • It is recommended that all volunteer food handlers complete an Alberta Food Safety Basics course available here. There is no cost to complete this online course.

  • Notification Submission

  • Make sure to review the food safety information for community organization functions here. We encourage you to share this information with your volunteers to help ensure the public stays safe and that your function is a success!

    Click Submit to submit the notification to Safe Healthy Environments. You will receive a confirmation email with details of your submission.

  • Disclaimer: The collection of your personal information on the Community Organization Function (COF) Notification form is legally authorized by section 47 of Alberta’s Food Regulation. Your information will only be used and disclosed as permitted under Alberta’s Protection of Privacy Act (POPA). Be advised that Safe Healthy Environments may use automated technology to process your application and provide essential correspondence.  

    If you have any questions about the collection and use of any information on this form, please call us at 1-833-476-4743 or email us at SafeHealthyEnvironments@ahs.ca  

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