VENDOR DAYS/HOURS: Saturday October 19th 9:00 am - 4:00 pm central time
LOCATION: 234 US Highway 45 Fairfield, IL (Approximately 6 miles south of Fairfield or 1 mile north of interstate 64)
CHECK IN TIME: Each vendor must check in before starting setup. Up to two free badges will be issued per booth. Anyone else helping, will need to purchase a ticket if staying for the event. We must be notified one week prior as to whom will be helping you.
SET UP TIME:
Thursday: By appointment only
Friday: Gate opens at noon and gate closes at 7 pm
Saturday: Gate opens at 6:00 am.
Everyone needs to be set up by 8:30 am on Saturday as the event starts at 9:00 am sharp!
EXHIBIT SPACE: Your setup needs to include partitions or materials to separate yourself from the booth next to you. You will also need material to cover up your items to protect them from rain, wind, dew or other damages if they are outside. Exhibits need to neatly organized and FULL of the products you are selling.
BOOTH SETUP/REQUIREMENTS: Each booth will be marked. Please take note of these marks and only setup within that area.
1.A vendor who wishes to participate must sign the RELEASE AND WAIVER OF LIABILITY FORM and return it before setting up. Failure to do so will result in forfeiture of booth
2. All vendors must display a sign that identifies their business/organization/group name.
3. All booths must be staffed during event hours stated above.
4. Understand that you will need to bring your own tables, extension cords, chairs, partitions, displays, mirrors or dressing room if needed.
5. All vendors are only allowed to sell/ make/ promote items appropriate in a family environment. Management reserves the right to determine such items.
6. Music is not allowed in the booths, as we will have live acoustic music.
7. All vendors are expected to keep their booths intact until above tear down time. Early tear down is not allowed unless management is notified prior to the event.
8. All items must be removed at the conclusion of the event and area cleaned up. Leave it like you found it please.
9.Tents MUST be anchored down = preferably with concrete
10. SMOKING: No smoking is allowed inside or within 25 feet of any building or tent area at anytime during show hours, set up or tear down.
11. Please do not stake any signs in the ground or landscaping due to irrigation.
PETS: Absolutely no pets are allowed!
SALES TAX: It is your responsibility to collect and report Illinois sales tax.
VENDOR PARKING: While unloading your merchandise, you will be allowed to park wherever you need to. Please keep in mind there are other vendors trying to set up as well, so please unload, then organize your booth! Move your trailer or truck as soon as possible to the vendor parking area. Designated areas will be marked for vendors during show time and you should be parked there one hour prior to show.
TEAR DOWN TIME: Saturday at 4:00 pm. Please do not start tearing down, boxing or hauling off unused merchandise before the show ends at 4 pm. We have committed our time and efforts to make this show a very successful one. We don't want unhappy shoppers that won't return next year or post negative comments on social media.
BUILDING / PROPERTY: Nothing shall be posted on, tacked, nailed, or otherwise attached to the building walls or surrounding areas. DAMAGE ON ACCOUNT OF ANY MISUSE OF ANY PORTION OF THE PREMISEES SHALL BE THE RESPONSIBILITY OF THE INDIVIDUAL VENDOR. There is a dumpster out back if needed. Please do not leave any trash in your booth area.
CANCELLATIONS: If the vendor is unable to set up at the show, management must be notified immediately by calling 618-838-8982.
Please make sure you print these documents off for future reference.