2024 HURON VALLEY Marching Band Participation Contract

 
REGISTRATION:

• Submit a copy of this contract signed by parent or legal guardian, the Registration Form, and the $250.00 non-refundable Membership Commitment Deposit no later than May 15, 2024. No student is officially registered until the signed contract and deposit are both received.
• Previous debt owed to the HVS Band Boosters by any member of the student’s family must be paid in full no later than May 15th, 2024 before the student is eligible to participate in the 2024 season.
• Huron Valley Marching Band operates solely on Participation Fees, Fundraising, and Parent Volunteer Participation.

 
PAYMENTS:

• The 2024 Huron Valley Marching Band Participation Fee is $1,350.00, payable to the Lakeland Band Boosters.
• A $250.00 non-refundable commitment deposit is due no later than May 15th, 2024.
• Additional payments of $275.00 are due as follows:
   June 15th, 2024 - July 15th, 2024 - August 15th, 2024 - Sept. 15, 2024
• The Huron Valley Marching Band Participation Fee MUST BE CURRENT BY JULY 15th, 2024 for the student to be eligible to attend Band Camp.
• If at any point an overdue balance exits for your account, a $25 late fee will be assessed per month, for any payment past due.
• If, at the end of the season, a balance is owed to the Huron Valley Marching Band, a school district “book fine” WILL be levied on the student. This will affect the student’s ability to participate in graduation ceremonies or register for classes in the Huron Valley School District, and out of district students may have a delay in formal transcripts being forwarded to their district school.
• Uniform Essentials, Guard Essentials, and Band Apparels are not included in the Participation Fee.
• Please contact the Huron Valley Marching Band Treasurer immediately regarding any potential payment conflicts. The Treasurer will present the conflict to the entire HMVB STEERING COMMITTEE to determine a resolution that works both for the family and still ensures the necessary funding for the program. If an alternative payment plan is desired, it must be submitted in writing to the Huron Valley Marching Band Treasurer for HVMB STEERING COMMITTEE approval no later than June 1, 2024. Failure to adhere to any alternative payment plan will result in the student not being eligible to participate at Band Camp and/or late fees discussed above being charged.
• The Huron Valley Marching Band offer online payment options. Parents may opt into the online payment program by signing the online payment request form. Families may also request online payment options at any later date.
• The Huron Valley Marching Band cannot become involved in the financial aspects of any divorce decree. Participation Fees are due on a timely basis, regardless of divorce agreements or court orders. Disputes regarding these issues must be resolved between the parents.

FUNDRAISING EXPECTATION FOR 2024 PARTICIPATION:

• We will be selling Football Mania Tickets around August. Each family is REQUIRED to sell a minimum of 5 tickets, with the profit from the first 5 tickets being sold going to the boosters. The proceeds from the first five tickets sold will be allocated to the Band Program. The proceeds from tickets sold above the requisite number (5) will be allocated to the student account in the amount of $10.00 per ticket sold (i.e, the first five tickets will go the band, everything sold after that will result in $10.00 per ticket to the student account).

• If unable to complete/choose not to participate, you will need to pay an opt out fee of $50.00 due by September 15, 2024.

• We will have additional fundraisers for both students account credits (including Spring/Summer/Fall opportunities) as well as fundraisers for the program in general. Participation in student account fundraisers is completely optional.

 
PARENT PARTICIPATION:

• The Huron Valley Marching Band program functions SOLELY on the efforts of parent volunteers, and there is a lot to be done on behalf of the students to make their season a successful one. The Huron Valley Marching Band recognizes that all the families are extremely busy, with work schedules, other children in the family, other school activities, etc. By spreading out the volunteer hours amongst all families, everyone will share in the demands of the program, and no one family will bear more of the responsibilities than any other family. This will go a long way to help build a more cohesive organization for the students.

 

The hours below must be completed by an adult member (or friend over 18) of the family to meet the requirements.

• A minimum of five (5) hours in any area of the 2024 Marching Band; If unable to complete, you will be charged an opt out fee of $50.00 due by April 15, 2025. (ex: props, uniforms, chaperones, roadies, serve on board)

• One shift at the fall 2024 Huron Valley Invitational (9/14/24) (min. 5 hour shift); If unable to complete, you will be charged an opt out fee of $75.00 due April 15, 2025.

• One shift at the 2025 Huron Valley Winter Invitational(s) ***It does not matter which school/event you sign up for, you just need to complete 1 shift at one of the shows we offer. (These shows will take place in Feb/March of 2025, must complete at least one 5 hour shift); If unable to complete, you will be charged an opt out fee of $75.00 due by April 15, 2025.

• Total Opt-Out if you do not participate in FOOTBALL MANIA or above Fundraising is $250.

• Electronic sign-ups will be generated for volunteer opportunities

- If assessed, this fee or any/all assessed fees must be paid before returning students will be eligible to register for the 2025 Huron Valley Marching season.

 
STUDENT WITHDRAWALS FROM THE PROGRAM:

• If a student withdraws (regardless of the circumstance) ON OR BEFORE JUNE 1st, 2024, all payments will be returned EXCEPT FOR THE NON-REFUNDABLE DEPOSIT.

• If a student withdraws (regardless of the circumstance) AFTER JUNE 1st, 2024 and the ACCOUNT IS CURRENT, only the last payment of $275.00 will be returned.

• Being asked to withdraw from the program will not change the refund policy stated above.

MISCELLANEOUS:

• All fundraiser proceeds will be allocated to the General Operating Account, unless specifically otherwise stated by the Huron Valley Marching Band.

• Funds from Corporate Sponsorships are allocated to the General Operating Account, not to student accounts.

• Huron Valley Marching Band Participation and any assessed volunteer/fundraising opt-out fees MUST BE FULLY PAID prior to auditions/joining Winter Guard or Winter Drum Line.

• We welcome all who wish to participate in the program, including home school/school of choice students. However, the participation fee is not covered by the Huron Valley School District and is solely the responsibility of the parent/legal guardian.

I/we state that I/we have carefully read the above conditions. By signing, I/we state that I/we fully understand the contents of this document and that I/we hereby enroll my/our student in the Huron Valley Marching Band for the 2023 Season.

*If parents are splitting the costs of these payments BOTH parents must sign the contract. If only one parent/legal guardian signs, that individual is solely responsible for payment of the entire amount due.