• FM0104 Ship Vetting Questionnaire Form

    Rev 19.0 : 16/10/2026 Owner: Mgr LOG Controlled

  • Vessel Details

  • Vessel Compliance

  • 1. Is the vessel a designated single deck / self-trimming / closed hatch bulk carrier? Note: Log carrier, OBO, converted and extended vessels or pontoon hatch cover type vessels prohibited.*
  • 2. Does the vessel utilise alternative fuel for main engine propulsion? Eg, LNG, LPG, Ammonia, Hydrogen Etc*
  • 3. Does vessel utilise Wind Assisted Ship Propulsion (WASP) technology? Note: If yes, please include comprehensive plan of any deck obstructions to allow assessment.*
  • 3a. If 'Yes' to Q3, please confirm that wind assisted systems can be mechanically locked/isolated while alongside
  • 4. Confirm vessel can comply with all MARPOL, SOLAS, Queensland Transport Operations (Marine Pollution) Act 1995 requirements and AMSA Marine Order 97 (Marine Pollution prevention - air pollution)*
  • 5. Confirm vessel can comply with all requirements of Hay Point Port Procedures*
  • 6. Can the vessel accept a LAND ON helicopter for Pilot transfers? - WINCH ONLY is NOT Acceptable at this port. If "Yes" - the vessel must comply with the Provisions of AMSA Marine order 57 (Helicopter Operations)*

  • Cargo Operations

  • 7. Confirm compliance with the International Convention for the Control and Management of Ships Ballast Water and Sediments (BWM) Convention.*
  • 8. For Multi parcel / grade Shipments - confirm vessel can fully load each parcel/grade before commencing next*
  • 9. Confirm that the vessel will be able to fully load within the Maximum Loading Time as per DBCT Deballasting Matrix (below) whilst complying with questions 7 & 8.*
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  • 10. Confirm maximum hatch pours are 2 per hatch plus 2 trimming pours.*
  • 11. Confirm minimum clear deck space from the ship side to the hatch coaming is at least 5m. (Hold 1 hatch, mid-ship gangway and crane grab locations can be ignored).*
  • 12. Please provide dimensions of each hatch opening (coaming)*
    Rows

  • Mooring Equipment

  • 13. Confirm vessel's minimum safe working load for bollards and fairleads is 64 Metric tonnes or 627kN for tug operations (sustained pull)*
  • 14. Are fairleads and/or chocks fitted on the transom to provide leads for all stern mooring lines?*
  • 16. Are all mooring Lines HMPE/synthetic/polypropylene type only?*
  • 17. Confirm compliance with DBCT Mooring Matrix minimum requirements (see table below)*
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  • 18. Confirm Mooring Line Details *
    Rows

  • Note: Nylon (Polyamide) lines will only be accepted if they are of
    double braided construction. Wires, metal shackles, chains and/ or metal links are NOT acceptable

     

  • 19. Confirm all reciprocal mooring lines (eg headlines and sternlines, fore and aft springs, or fore and aft breastlines) of the same type and construction and have a similar Line Design Break Force. Note: Significant variations in LDBF may require further assessment*
  • 20. Confirm vessel crew will maintain continuous watch on mooring lines while alongside*
  • 21. Confirm that all mooring lines are minimum of 200m in length*
  • 22. Confirm vessel has a minimum of 4 spare mooring lines.*
  • 23. Confirm winch brake render set point at 50 to 80% of ship design MBL. (in accordance with ARCSOPT Tech Guideline 04-23 or OCIMF MEG.4 (60% of SDMBL)*
  • 24. Confirm quality manufactured chafe protection is fitted on all ship's lines at vessel structure contact points, eg fairleads/chocks.*
  • 25. Confirm mooring lines have valid certificates, inspected every 3 months and be presented in good condition.*
  • 26. Confirm that fairleads, chocks and bitts are well maintained and free from rust or abrasive surfaces.*
  • 27. Confirm the vessel operates under a Mooring System Management Plan (MSMP) including a Line Management Plan (LMP), and that a copy of the MSMP can be provided to the terminal upon request with certification for all mooring lines held onboard*
  • 28. Confirm Mooring Lines are less than 5 years old. Note: If 5+ years old they require testing ashore annually and certified they remain suitable for use OR the Mooring line manufacturer has certified usage beyond 5 years from the certificate date and the lines are subject to manufacturers' systematic inspection program with evidence available.*
  • 29. Confirm that a brake render test has been conducted within the last 12 months Note: Evidence must be made available if requested.*

  • Documents

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  • Confirmation that the information provided is correct.

    To be signed by Vessel's Owner, Master or Technical Manager ONLY
  •  - -
  • Should be Empty: