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  • Dear Prospective LMSA/LMSA Plus Chapter,

    This form serves to intake new prospective chapters into the LMSA organization.

    LMSA National, encompassing five regions (Midwest, Northeast, Southeast, Southwest, and West), has distinct documentation requirements for National, International, and Regional entities to become an approved and recognized chapter. Consequently, this form includes components for National, International, and Region-specific, with potential overlap in questions. Please allocate time to fill out all necessary documents and form fields. This form takes around 20 minutes to fill out, but most of your time will be spent ensuring all items are ready to be filled out and uploaded.  

    For any questions related to completing this form, please reach out to your regional and/or national leaders as listed below.

    ¡Mil gracias!

  • LMSA Region Officer Co-Director / Leader
    Midwest cdo.midwest@lmsa.net  director.midwest@lmsa.net 
    Northeast cdo.northeast@lmsa.net  director.northeast@lmsa.net 
    Southeast cdo.southeast@lmsa.net  director.southeast@lmsa.net 
    Southwest membership.southwest@lmsa.net  director.southwest@lmsa.net 
    West chiefinformationofficer@lmsa.net  southernceo@lmsa.net or northernceo@lmsa.net
    National cdo@lmsa.net  vp_operations@lmsa.net or president@lmsa.net 

  • Self-Identification

  • Form Selection

    These must be completed to show you the appropriate form pages/fields.
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  • General Chapter Info

    (applicable to LMSA and LMSA+)

  • School Information

  • Executive Board Members

    Please add information about your executive board members (MUST include a president and service chair.)

  • Advisor(s)

    Please add information about your advisor(s). Note: If applying as a Chapter-At-Large, your advisor may be a faculty or community physician, if available. In the event that a chapter cannot identify an individual, LMSA National will provide support in identifying someone. If assistance in finding an advisor is needed, please reach out at memership@lmsa.net.

  • Please download the LMSA National required documents below, fill out, sign if needed, then re-upload in the fields below.

    Chapter Constitution Pledge Form (Click Here)

    Chapter Advisor Form (Click Here)

    Chapter Strategic Plan Example Template (Click Here)

    Chapter Start-up Guide (Click Here)

     

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  • LMSA PLUS REQUIREMENTS

  • LMSA+ chapters will not go through a voting process to be accepted. Once documents have been submitted, LMSA+ chapters will automatically be accepted.

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  • LMSA Midwest

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  • Voting Process for Approving New Chapters:

    The Co-Directors, CDO, and CIO shall summarize all information submitted by the petitioning party for the rest of the Board. The Board shall vote at the monthly conference call immediately following the date on which all materials were received from the petitioning party to determine whether the petitioning party shall become a full-fledged active Local Chapter registered with LMSA Midwest.

     

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  • Southeast

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  • If a chapter fails to send at least one (1) representative to all required LMSA-SE meetings and at least one (1) representative to the annual House of Delegates meeting they are required to undergo a renewal process that includes submission of: 

    1. Faculty Advisor Form

    2. Yearly Strategic Plan

    3. Advisor Evaluation Form 

    4. Officers/Members list

  • Voting Process for Approving New Chapters:

    LMSA SE Eboard votes on the chapter joining the region at the next possible board meeting.

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  • Northeast

  • Please upload a draft of your Local Chapter Constitution following the format described in the New Chapter Start-up Guide (located in the General Chapter Information section)

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  • Voting Process for Approving New Chapters:

    New LMSA chapters are voted on during LMSA NE Fall and Spring HOD. If your chapter is submitting an application, your chapter must come prepared to the upcoming HOD (Spring or Fall) and present your chapter. 

     

    New LMSA+ Chapter will not undergo a voting process, but must attend the upcoming HOD (Spring or Fall) and will be accepted once all documents have been submitted and reviewed.

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  • LMSA West

  • The school must have a minimum of 3-5 interested students (President/Co-Chairs, Secretary, Financial Chair, 1-2 Medical Student Rep (MSR- can be one of the first 3 officers). These officers shall be elected by a majority vote of the members of the Chapter, and shall serve for a term of 1 year. The officers of the Chapters shall perform such duties as are prescribed by the LMSA-West Bylaws. The Chapter officers shall have no authority to take any action contrary to, or to amend, the Association’s Articles of Incorporation, Bylaws, or Constitution. The Chapter Officers shall not have the authority to expend Association funds, or enter into contracts or binding obligations on behalf of the Association unless authorized to do so by the LMSA-WEST Board.

  • The school must attend 3 quarterly regional board meetings within the first year of its chapter membership request and submit quarterly chapter reports. The elected MSR is the usual person to attend these meetings and will have voting power once the chapter is approved and established. If the MSR is unable to attend a quarterly meeting, a chapter board member is able to go in their place.

  •  Before final approval, the school must provide the Board with a budget proposal outlining future expenditures and programs to better establish that chapter’s presence at their respective campus and local community.

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  • Voting Process for Approving New Chapters:

    A local chapter shall be a group of LMSA-WEST members organized at each individual educational institution. Chapters shall not be separate legal entities, but rather component parts of the Association, subject to the Association’s Articles of Incorporation, Bylaws, policies, procedures, and Chapter Guidelines. After meeting
    new chapter requirements, prospective new chapters will be voted in at the next LMSA West Regional Meeting with majority vote in favor needed for approval.

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  • LMSA Southwest

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  • If a chapter fails to send at least one (1) representative to all required LMSA-SE meetings and at least one (1) representative to the annual House of Delegates meeting they are required to undergo a renewal process that includes submission of: 

    1. Faculty Advisor Form

    2. Yearly Strategic Plan

    3. Advisor Evaluation Form 

    4. Officers/Members list

  • Voting Process for Approving New Chapters:

    In the Southwest LMSA region, voting for approving new chapters occurs during our monthly meetings. Representatives from each institution within the region participate in the vote.

     

  • LMSA International

    LMSA International

  • Information about the structure of International LMSA Chapters:

    International chapters would be encouraged to create an international medical chapter (IMC) committee. This committee will be initally overseen by the LMSA National Operations Branch, with primary oversight from the VP of Operations and the Chief Development (CDO) team (CDO, Deputy CDO, Pre-medical Development Officer, Deputy Pre-medical Development Officer). 

    Once there is a minimum of 5 LMSA International Chapters, including already established chapters, International Regional Leadership will transition to an initial structure of 1 director, Chief Information OFficer, Chief Development Officer, and a Programming Chair. Individuals from these chapters may apply for these roles. These officers will be selected by the VP of Operations and approved by the BOD, similar to the National Board Selection process. This structure may be expanded at any Quarterly House of Delegates Meeting through a simple majority vote on a proposed amendment. The LMSA National VP of Operations and CDO will remain on the committee for a minimum of 1 year to facilitate a smooth transition. This time may be extended by a simple majority LMSA IMC Committee Exectutive Board vote.

    For the first 5 years, the LMSA IMC Committee will have virtual Quarterly House of Delegate Meetings, in which all LMSA International Chapters will be required to attend. After this time, a proposal may be submitted to amend the frequency of HOD meetings to no fewer than Biannually. 


    In terms of membership, full member status will now be extended to medical schools accredited by the AOA-CODA (osteopathic), LCME (allopathic), and WFME (international) accreditations. This adjustment allows international medical schools to become full members and meet the requirement of having dues-paying national members to establish a chapter.

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  • Voting Process for Approving New Chapters:

     The proposed chapter will be presented to the Operations branch for voting and approval at a regular Operations Branch monthly meeting. Additionally, the region you have selected will be sent your application and will vote on accepting your chapter to join their region. 

     

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  • Chapter At Large

  • Chapter At-Large Eligibility:

    LMSA acknowledges that students may occasionally lose access to institutional support due to changes in political or administrative policies. In such cases, any LMSA Health Professions or Pre-Health Student member in good standing may petition to establish an At-Large LMSA or LMSA PLUS Chapter, provided that:

    • Their institution does not allow formal recognition of the chapter or fails to offer institutional support.
    • The petition includes a written attestation from the founder(s) outlining the absence of institutional support and describing the specific barriers to obtaining formal chapter recognition.
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  • Required Membership Meeting:

    • Members will meet with their regional CDO, national CDO, and Vice President of Operations to ensure questions and concerns are addressed.

    Please sign-up for a National CDO meeting using the link below: https://lmsa.me/NewChapterMeeting

  • Additional Requirements:

    • The proposed chapter shall be affiliated with LMSA National and its appropriate region, and shall exist under the same rights and responsibilities as institutionally recognized chapters, except where institutional requirements are not applicable.
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