Projects Grant Application

GRANT APPLICATION FORM

PROJECT OVER £250

Please note that all applications will be assessed when the grant round closes.

Please complete this form to request funding for expenditure from £250 and over.

Please note the charity will not fund anything retrospectively including anything that has already been ordered, purchased, installed, or completed. Please ensure you do not spend any money prior to getting approval for a grant first.

Grant applications will only be considered when they have been seen and accepted by your line manager/divisional director and evidence to support the costs has been attached. Missing or incorrect information will cause a delay to a funding decision and may not be granted.
TIPS TO HELP WITH COMPLETING THE FORM
- Read through the application form first so that you are aware of what information you will need to complete it.
- You can save the form which will email you a link so you can come back to it later.
- Keep the application simple, include key points and ensure your figures add up.
- Please note we may not be able to further consider your application if there is insufficient information provided so please use these tips and examples under the questions to help you.
- If using acronyms, please explain what they are for the first time so that we know what they mean.
- Ask someone who isn’t involved with the project/funding request to read the application - does it make sense? Can they identify the key points?

USEFUL LINKS

Project Grant Application Guidelines
Read the Grant Application FAQ's
Visit the grants webpage

If you are unsure of anything or have any further questions about the application, please do not hesitate to get in touch with the grants team at grants@bwhospitalscharity.org.uk.

Section B: Project description
SECTION B

PROJECT DESCRIPTION
This section is for you to tell us more about the project/item you would like funding for
What is the project? *
Please explain what the funding will be used for – whether it is an item or a project. e.g. ‘To fund the salary of a Cancer Psychologist to provide support to families of cancer patients being treated by UHBW. Those benefitting may include children, partners, spouses, carers, parents, guardians.'
Why is the project/funding needed? *
Please explain why the funding is needed and how you have identified this need. e.g. ‘Often families of cancer patients are integral in their care, however, watching and witnessing a loved one going through the treatment pathway for cancer takes its toll on the families. Patients do receive psychological support, but their families do not.’
Please include any feedback you have received that supports why it is needed?
Please upload any pictures you have that show why the project is needed (if applicable)

ie. the 'before' picture of a room, feedback cards or stats/graphs/data evidence
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Project Plan - Explain the stages of this project from start to finish.*
Please explain how the project is to be delivered, such as length of project, who is delivering the project; if sessional, how many sessions, length of sessions, etc. In addition, please include when the project is to commence and the date when it will be complete. e.g. ‘The psychologist will work two days a week for six hours each day. Each session will be 50 minutes. Clients will be referred by the primary patient’s care team.’
What risks have been identified?*
Please describe any potential risks to the project and how these will be mitigated. e.g. ‘A potential risk is that the role holder will leave. To mitigate this, we have a staff induction for new starters, supervisory support, and generous package. If the roleholder does decide to leave, we have put in place a minimum notice period.’

Section C: Intended impact of the project/funding
SECTION C

INTENDED IMPACT OF THE PROJECT/FUNDING
This section is for you to explain what the intended impact of the project/funding will be.

This helps us explain to funders how their donation is used and the impact it will have on patients and staff.
Please explain what positive outcomes there will be from this funding
Please add a minimum of 2 outcomes. This may include reduced waiting lists, enhanced experience for patients, less stress on staff, etc. Will this project/funding have long or short-term benefit?
OUTCOME 1*
e.g. 'This role will help families come to terms with a loved one’s diagnosis and prognosis.'
What method will you use to measure the impact of outcome 1?*
e.g. 'Combination of patient and staff feedback through surveys and anecdotal evidence from psychologist.'
OUTCOME 2*
e.g. 'May reduce the emotional impact on the patient and relieve some of the stress. In addition, it is our hope that the mental health of all those involved is protected.’
What method will you use to measure the impact of outcome 2?*
e.g. 'Anecdotal evidence from psychologist.'
OUTCOME 3
Optional
What method will you use to measure the impact of outcome 3?
OUTCOME 4
Optional
What method will you use to measure the impact of outcome 4?
WHO WILL IMPACT FROM THIS PROJECT/FUNDING
This section is for you to explain what the intended impact of the project/funding will be.
Who will benefit the most from this project/funding? *
Please explain who will predominantly benefit from this project and how the funding will make a difference to them. e.g. ‘The main beneficiaries of this project are the families of cancer patients. This will include partners, spouses, parents, children, etc. of those with a diagnosis of cancer and those receiving cancer treatment.’
Will this funding benefit anyone else and if so, how? *
Please explain if anyone else will benefit from this funding and how it will make a difference to them. e.g. ‘Secondary beneficiaries of this project will be the person with the cancer diagnosis, knowing that the mental wellbeing of their loved ones is being taken care of. This will reduce the stress on them, leaving them able to concentrate on recovery.’
How many people will benefit from the project/funding?
Please provide numbers of those benefiting from this project
Patients:*
Staff:*
Visitors/Families:*
Does this funding have the potential to have a positive impact on the Trust? If so, please explain how and why:*
If this project has the potential to reflect well on the trust, please explain how and why. e.g. ‘This new role enables the Trust to provide support to families of people with cancer, demonstrating holistic support for patients and their families. It is a recognition that families are vital to the recovery of patients.’

Section D: Additionality
SECTION D

ADDITIONALITY
This section is for you to explain how this project is not core NHS provision.

Please note, if this is something that would normally be funded by the NHS/Trust, but the Divisional/Trust budgets cannot accommodate this, then this does not mean that this should be funded by Bristol & Weston Hospitals Charity as it would be considered standard provision and not over and above what the NHS/Trust should provide.
How is this project NOT considered core NHS provision? Please explain why this project will not be funded by the NHS or UHBW Trust:*
It is important that you explain clearly why charitable funds are being requested. e.g. ‘The NHS/Trust will only treat the primary patient i.e. the patient with the cancer diagnosis. Therefore there is nothing provided via NHS funding for families of patients.’
Have you applied for funding elsewhere before applying to BWHC? It is important that all other sources of funding should be looked into before applying to the charity.*

YesNo
Please state who you have previously applied to:*
e.g. ‘We had looked for any funding through the Trust finances, through our Divisional Finance office and whether there was any surplus funding from the NHS. Unfortunately, there did not seem to be any other pathway except through BWHC.’
Were any of these applications successful? If so, please detail other funders and the amounts they are contributing to the project.*
It is helpful for us to know whether other organisations/foundations/charities are contributing to the project and if so how much. This may not necessarily impact on a decision but may impact on how we approach/tackle impact and/or publicity.

Section E: Project sustainability
SECTION E

PROJECT SUSTAINABILITY
This section is for you to explain how (if applicable) the project/role will continue to be funded, or if a refurbishment project, how long this will last, etc.
If the role/project is approved and is to continue once this funding has ended, please explain how it will continue to be funded once the grant from Bristol & Weston Hospitals Charity ends.*
Not all projects require continuation funding, but for those that do, it's helpful to know whether there is an ‘exit plan’ from the charitable funding to enable the project to continue. e.g. ‘We will use the impact measurement and evaluation of the role for the Trust to consider continuation funding.’
Are there any opportunities for development?*
We are interested to know whether a project/role has the potential for a wider remit, potentially benefiting more people or a different cohort than previously thought. e.g. ‘Once the grant has ended, this role could potentially be expanded to help counsel those families of non-cancer patients, but who have a terminal diagnosis.’
How sustainable is the project? *
Please consider if this is long-term or short-term, ie. how many years do you expect it to last etc. Perhaps even consider any environmental impacts such as single use items.

Section F: Publicity
SECTION F

PUBLICITY
It is important for the charity to publicise the grants we make to inspire people to donate funds to enable us to continue funding projects. We understand the need for sensitivity and confidentiality and will be mindful when seeking publicity.
Will you be happy to work with the charity to publicise the project/funding?*

YesNo
Can the project/item feature BWHC logo branding?*

YesNo
If the application is approved and branding is required, is it understood that should the item not be branded the funding will be withdrawn?*

YesNo

Section G: Project costs
SECTION G

PROJECT COSTS
Please provide a breakdown of the costs associated with this application.

To be completed for equipment including uniform-related requests, furniture, refurbishment works or salaries. You must attach evidence below to support these costs.

If the equipment will be used in research, diagnosis, training or treatment, please specify the VAT amount as we can claim VAT exemption.
TOTAL AMOUNT £*
Please ensure that ALL costs are included at the time of applying.
VAT included?*

YesNo
Upload your evidence to support the costs above. Unless evidence of ALL the costs is provided, we cannot proceed with your request.*

This could be a jpeg, png, pdf, doc, xls, csv, zip. You must include itemised evidence of costs such as quotes, invoices, emails with costs detailed from company/organisation. Emails need to be a screenshot and saved as one of these files.
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Bristol & Weston Hospitals Charity will only pay initial costs. All ongoing costs for maintenance must be agreed by ticking the boxes below.*

I confirm that the Division has agreed to support any ongoing costs for maintenance, support, or licencing.I confirm, that if applicable, the project has approval from the Capital Peer Steering Group.

Submit your application
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