2025 Meeting Request Form - Annual Meeting

We are setting the stage for the AAOS 2025 Annual Meeting in San Diego!

March 10 - 14, 2025

San Diego Convention Center
111 West Harbor Drive
San Diego, CA 92101

*Please submit a separate request for each meeting.

Meeting & Event Space Requests during the AAOS Annual Meeting:

Thank you for your interest in holding a meeting/event during the AAOS Annual Meeting. We welcome the opportunity to collaborate on providing a successful experience and appreciate your valued participation. To review the full 2025 Meeting & Event Guidelines follow this link:

Meeting and Event Guidelines and Space Request Form Links

By selecting the acknowledgement button below, you have read and agree to the Meeting & Event Guidelines noted above. (Required to submit request)*

I acknowledge and agree to the terms listed above

AAOS will charge a non-refundable administrative fee for meeting and event space request at any of the three headquarter hotels listed on this form. The fees are charged per event, per day and will be invoiced when your meeting space confirmation is sent. Exhibitors $500; Non-profit: $350 (Required to submit request).*

I acknowledge and agree to the payment of the administrative fee.

If you plan on making your own meeting arrangments at a venue other than the headquarter hotels (Marriott Marquis San Diego Marina Hotel, the Hilton Bayfront San Diego Hotel or the Manchester Grand Hyatt San Diego), please click HERE to be redirected to the Off-site Meeting & Event form.

Please select the type of group requesting space:*

AAOS StaffAffiliate/Alumni GroupSpecialty SocietyExhibitor

AAOS Meeting Name

Organization Name*

Meeting Contact Name*

Meeting Contact Email Address*

Contact Cell Phone Number*

Organization Business Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code

Meeting Name*

Venue Preference (Please note, attempts will be made to accommodate your preference, but it will depend on total number of meeting space requests and venue room availability). AAOS Committees are encouraged to follow the timelines specified in the Meeting Guidelines but exceptions will be granted based on need.*

	Marriott Marquis San Diego Marina	San Diego Convention Center
First Choice
Second Choice

Hotel Preference (Please note, meeting space is assigned on a first-come, first-served basis. AAOS will attempt to accommodate all preferred location requests but cannot guarantee the location due to space constraints. AAOS will make every effort to assign the best available meeting space at the time of assignment):*

	Marriott Marquis San Diego Marina	Hilton Bayfront San Diego	Manchester Grand Hyatt San Diego
First Choice
Second Choice
Third Choice

Number of Attendees*

Meeting/Event Date*

Start Time*

Hour Minutes

AM/PM Option

End Time*

Hour Minutes

AM/PM Option

Meeting/Event Type(s)*

Board and/or Committee MeetingsSocial Events (including breakfasts, luncheons, dinners, receptions)Company/Staff MeetingExhibitor Educational Event/Satellite SymposiaEducational EventOther

Primary audience for meeting/event (select all that apply)*

Will this event include AAOS Annual Meeting medical attendees?*

YesNo

Will you be using AV Equipment?*

YesNo

What kind of AV Equipment will be used? (Select all that apply)*

Catering: (Note: There are no food and beverage minimum requirements at the three headquarter hotels, but you are encouraged to order catering in order to avoid any additional fees set forth by the hotel).*

Room Setup*

Will you provide internet (Wi-Fi) access for your meeting attendees? Please note, the hotel will provide Wi-Fi for a charge per device.*

YesNo

List this event in the Annual Meeting Mobile App?*

YesNo

If this event is to be listed in the Annual Meeting Mobile App, please provide description as you would like it to appear; If not, please mark N/A.*

Payment Status - [FOR ADMIN USE ONLY]

YesNoN/A

Space Assignment - [FOR ADMIN USE ONLY]

By submitting this request form, you are providing the American Academy of Orthopaedic Surgeons (AAOS) with your express consent for AAOS to use, when necessary, your personal and company data which you are providing on this form for the purpose of review and approval of your event(s) and for, when applicable, the booking of meeting space for your company’s event(s) being held in San Francisco, CA during the week of Februrary 12 - 16, 2024. The data you provide is collected by an official contractor for the AAOS 2024 Annual Meeting, and is shared only with AAOS and with the hotel your event(s) will be held.

Meeting & Event Request Form