OST Programming Grant Final Report 2024

Grant Closeout and Final Report
Idaho Commission for Libraries
Grant Closeout - ICfL Staff Use Only

Grant Award Number: {grantAward127}

Award Recipient (Grantee): {libraryName69} {schoolDistrict}

ICfL Programmatic Review:
- The grantee has fulfilled the programmatic requirements of the grant.
- The grantee has sufficiently answered the report narrative questions.
- The grant is ready to be closed.
Library Consultant Signature:

ICfL Fiscal Review:
- The grantee has fulfilled the fiscal requirements of the grant.
- The grantee has provided sufficient documentation of grant expenditures.
- All funds have been expended or returned.
- The grant is ready to be closed.
  
  Fiscal Review Signature:
ICfL Comments:
Out-of-School Time Programming Grant Final Report FY 2024
Final Report Due: June 15, 2024

Grant Period: October 23, 2023 - May 31, 2024

The Out-of-School Programming Grant of up to $3,000 allows libraries to increase out-of-school learning programs for Idaho’s K-12 youth. Grant funds may be used in a variety of ways to deliver high-quality, research-based learning opportunities. This funding source aims to address learning loss among students related to the impact of reduced instructional time due to COVID-19. This program is administered by the Idaho Commission for Libraries and is made possible in part by the Idaho Board of Education and the U.S. Department of Education, with funding authorized by the American Rescue Plan Elementary and Secondary School Emergency Relief (ARP ESSER) Fund under the American Rescue Plan (ARP) Act of 2021.

This final report collects contact information, narrative responses, financial data, and program feedback for each awarded grant. The report must be completed in one sitting and cannot be saved for completion at a later time. We suggest drafting responses in a separate document prior to completing the online form. The form should be signed and submitted with an electronic signature on or before May 31, 2024.

If you have questions about the program or reporting requirements, please contact either of the following staff members at the Idaho Commission for Libraries:
- Jennifer Redford, Youth Services Consultant, jennifer.redford@libraries.idaho.gov or (208) 639-4147
- Talela Florko, Grants/Contracts Officer, at talela.florko@libraries.idaho.gov or (208) 639-4164
I. Contact Information
Library Name:*
Library Branch (if applicable):*
School District Name (if school library):*
Grant Award Number:
example: PROG 24-00
Preparer's Name:*
Preparer's Title:*
Preparer's E-mail Address:*
Preparer's Phone Number:*
Authorizing Official/Library Director Name (if different):
Authorizing Official/Library Director E-mail Address (if different). This person will receive a copy of the grant report upon submission.:
II. Narrative Report
The narrative section of the report asks you to describe your completed project, the activities your library carried out to fullfill the programmatic components of the grant, program participation, and notable outcomes. If you have questions about the programmatic requirements of the grant, or need to obtain your original grant agreement, which contains your project plan, please email jennifer.redford@libraries.idaho.gov.

Please keep the program goals in mind when developing report narrative responses. Out-of-School Programming Grant goals:

A. Strengthen the role of libraries as community educators addressing learning loss by implementing high-quality, evidence-based out-of-school learning programs.

B. Build the institutional capacity of libraries by increasing staff participation in training and professional development opportunities focused on out-of-school learning best practices.

C. Address the academic, social, and emotional needs of Idaho’s K-12 students facing learning loss due to the Covid-19 pandemic, with special emphasis on the disproportionate impact on underrepresented student subgroups.
1. Did you use any of the following strategies to improve learning or provide enrichment activities or programming as part of the grant? Check all that apply.*

Increase the number, type, frequency, or format of out-of-school learning or enrichment programs.Expand or develop new programming to reach youth in communities with little to no access.Offer programming at times that may be more accessible to youth with limited access during regular business hours.Provide additional staff time, or hire additional staff, to plan and conduct programs.Conduct programs offsite to increase access to youth with limited available transportation.Reduce barriers by identifying ways to increase access for youth disproportionately affected by the Covid-19 pandemic, including those from underserved racial and ethnic groups, children from low-income families, children with disabilities, English learners, migrant youth, children experiencing homelessness, and youth in foster care.Increase programing quality through staff professional development, creating new curriculum, or building partnerships with community-based organizations, schools, or local governmental agencies.Bring in guest speakers, host demonstrations, or conduct teamwork exercises.Add new enrichment opportunities, such as college, trade school, and career exploration.Conduct activities to support the social and emotional well-being of youth during out-of-school programming.Conduct activities to support the mental health needs of youth during out-of-school programming.Purchase educational technology to support learning recovery or acceleration.Provide transportation to and from out-of-school programs.

2. Identify the learning or enrichment programs you held, along with program attendance, as part of the grant. Please fill in the table to indicate the name of the program, followed by program type, format, number of sessions held, and number of participants.*

	Name of Program Conducted	Program Type	Program Format	Total Number of Sessions Held	Total Number of Participants Under Age 18	Total Number of Participants
1.
2.
3.
4.
5.
6.
7.
8.

3. Total Number of Youth Participants Under Age 18 (automatically calculated):
4. Which subjects were the focus of your programs? Check all that apply.*

STEMLiteracy and ReadingThe ArtsHistory and Social StudiesGeographyPhysical EducationCollege, Trade School, and Technical EducationCareer ExplorationStrategies for Successful Learning and StudyingSocial and Emotional Well-BeingMental Health
5. Provide a narrative description of the learning or enrichment programs you conducted as part of this grant, expanding upon the data provided in the tables above. Were there any exceptional program experiences or outcomes you would like to share?*
6. Did you gather any program feedback from participants? If so, please describe.*
7. Share program plans and/or photos. This is an optional report element.

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8. How has funding from this grant helped you meet the needs of youth in your community? Include a description of how your activities or programs have addressed the disproportionate impact of COVID-19 on underserved student groups?*
9. Do you anticipate continuing this project after the grant period ends with an alternate funding source?*

YesNo
10. Explain one or two of the most significant lessons learned for others wanting to adopt any facets of this project.*
11. As part of this grant, your library was asked to select one Building Block for Quality Out-of-School Time to work on. This included completing a self-assessment, quality improvement plan, professional development plan for each block. 1) Which building block did you select? 2) How did this work impact your programs and/or services for youth at your library? 3) What changes will you make as a result of what you learned?*
12. Your Library Type. Answering this question will cause an additional question to appear.:

Public LibrarySchool LibraryOther

13. School Libraries: Provide information regarding your school and school district below. You may need to reach out to your school or school district business office to obtain these numbers. We are collecting this data to report to our state and federal funding partners.

	Data Entry Column
School Name
School District Name (Local Educational Agency or LEA )
Total unique headcount of students enrolled in the LEA (School District)
FTE (Full-Time Equivalent) count of special educators and related service personnel, including paraprofessionals, assigned to serve school. How many full-time special education employees work at your school?
FTE (Full-Time Equivalent) count of bilingual or English as a second language educators assigned to serve school.
FTE (Full-Time Equivalent) count of school counselors, social workers, or school psychologists assigned to serve school.
FTE (Full-Time Equivalent) count of nurses assigned to serve school.
Number of full-time equivalent (FTE) positions for the School as of September 30, 2021
Number of full-time equivalent (FTE) positions for the School as of September 30, 2022
Per-pupil amount of State funding in FY 2021 at either School or District Level
Per-pupil amount of State funding in FY 2022 at either School or District Level
Whether the LEA (School District) is designated as "highest-poverty," fill in True or False
Whether the LEA (School District) is designated as "high-need," fill in True or False

III. Financial Report
The financial section of the report requests the original grant amount, actual expenditures, unspent balance (if any), and includes a place to upload receipts and other documentation. Your documentated expenses must total or exceed the full grant award amount. Unused grant funds must be spent immediately or returned to the ICfL. If you have questions about eligible or ineligible expenses, documentation requirements, or need to obtain your original grant agreement please email libgrants@libraries.idaho.gov.

Allowable Expenditures. A grantee may only use program funds for allowable costs, as defined in the federal grant funds Uniform Guidance (2 C.F.R. Part 200), which includes the requirement that costs be reasonable and necessary for the accomplishment of program objectives.

The following is an abbreviated list of allowable grant expenses. It is not intended to be exhaustive or exclusive. Applicants should contact the ICfL if they are unsure if their proposed expenditure is allowable.

1. Compensation including salaries and wages for staff involved in planning, preparing for, and providing learning and enrichment programs. This is intended to support the library with additional salary funds necessary to expand services or complete project objectives, and not replace existing salaries.

2. Materials and supplies for learning and enrichment programs including technology and assistive technology devices.

3. Materials and supplies such as Personal Protective Equipment (PPE), cleaning, and sanitizing supplies necessary for safely conducting learning activities.

4. Training and education costs for staff, including related travel expenses. Costs must be directly related to the purpose and successful fulfillment of this grant.

5. Professional and consultant services such as those for translation, tutoring, guest speakers, or community partner programming.

6. Services to increase learning or make learning opportunities more accessible such as those used for technological connectivity and subscriptions. Grant funds may only be used to pay for services provided during the official grant period.

7. Advertising or publicity specifically related to the grant for (1) program outreach specific to the grant such as publishing dates and times of activities, (2) recruitment of personnel to carry out the grant; (3) procurement of goods or services to implement the grant.

Non-Allowable Expenditures. The following is an abbreviated list of non-allowable grant expenses. It is not intended to be exhaustive or exclusive. Applicants should contact the ICfL if they are unsure if a cost is allowable. The following items are not allowable grant expenses:

1. Food and beverages. However, if a partner organization provides food, or the purchase of food is funded through another source; the grantee may use staff time paid for with grant funds to prepare or distribute the food to participants. Food is allowable if used primarily as a supply in a learning activity.

2. Capital expenditures related to the purchase of real property, buildings, or motor vehicles.

3. Construction expenditures related to the improvement or expansion of buildings and facilities.

4. Advertising or publicity not related directly to the programs carried out though the grant.

5. Costs of promotional items and memorabilia, including models, gifts, and souvenirs.
1. Grant Award Amount:*
Enter the dollar amount of your grant award.

2. Expenditures. Please enter your grant expenses.: *

	Expenditures	Description
Salaries and Wages of Library Employees
Benefits of Library Employees
Professional and Technical Consultant Fees (speaker's fees, etc.)
Travel (to attend training or carry out the grant)
Supplies/Materials (items with a per unit cost of less than $5,000 including books, tablets, etc.)
Equipment (items with a per unit cost of $5000+) *must obtain written approval before purchase
Other Services (website fees, translation or closed captioning services, web accessibility services, workshop/training course fees)
Indirect Expenses (not to exceed amount listed in grant agreement)

3. Total Current Expenditures (automatically calculated):
4. Unspent balance of grant (automatically calculated). Grant award amount minus total expenditures. This number must be 0 or negative. If this number is positive, you have grant funds remaining, which must be spent immediately or returned to the ICfL.:

5. Total number of Personnel Supported with Grant Funds

	Number of Positions Funded with Grant Funds	Description (position title, hours worked, salary)
Librarians
Teachers
Paraprofessionals
Special Educators
Bilingual or ELL Staff
Counselors, social workers
Administrative Staff
Short-Term Contractors

6. Describe what you purchased during the grant period. Expand upon the very brief description provided in the budget table.*
7. Upload documentation of grant spending such as receipts, invoices with proof of payment, and/or spending reports generated by your accounting software. Where possible, please scan items into a single PDF. If receipts show non-grant spending, please designate which items/costs were grant purchases. Your spending documentation must total to the entire grant amount. If you have any funds remaining they must be spent immediately or returned to the ICfL.*

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IV. Program Feedback

1. Do you feel that this program is meeting library needs?*

	Strongly Agree	Agree	Neither Agree nor Disagree	Disagree	Strongly Disagree	Non-Response
I am satisfied that the resource is meeting library needs.
Applying the resource will help improve library services to the public.

2. Did you find the programmatic resources (webinars, books, building blocks, continuing education, etc.) provided to you by the ICfL to be helpful in the implementation of the grant? Would you suggest any additional resources?*
3. Would you like to provide us with additional feedback on the grant application, implementation, or reporting process? Would anything improve the overall experience for future grant recipients?*
V. Signature and Submission
By signing below, you are agreeing to the following statements:

A. The library has met the requirements outlined in the grant agreement/application.

B. The grantee's legal entity has expended all funds received for the purposes outlined in the grant agreement/application. If any grant funds are not expended at the end of the grant period, they must immediatly be returned to the ICfL.

C. I certify that the statements herein are true, complete, and accurate to the best of my knowledge.

D. I certify that I have the authority to submit this report on behalf of my organization.

Type your name in the box below to electronically sign this report. After signing, click the Submit Report button. A copy of this form will be automatically emailed to you and the authorizing official.
Electronic Signature (type your name in the box below):*
If you have any questions about this program or your report please contact Jennifer Redford, Youth Services Consultant, Jennifer.redford@libraries.idaho.gov, (208) 639-4147 or Grants/Contracts Officer Talela Florko at talela.florko@libraries.gov, (208) 639-4164.
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Grant Closeout and Final Report

Out-of-School Time Programming Grant Final Report FY 2024

I. Contact Information

II. Narrative Report

III. Financial Report

IV. Program Feedback

V. Signature and Submission