TPS Vendor Notification

  • Temporary Personal Services Vendor Notification

    Environmental Public Health

  • Instructions:

    • Complete this form for each special event you attend.
    • To save your progress, scroll to the bottom of any page and click SAVE.
    • If you have questions, or need assistance, please contact us at 1-833-476-4743, visit our website, or reference the Personal Service Standards.

  • Event Details

    Describe when and where the event is being held.
    Event Details
  • In what area of the province is this event taking place?*

  • To find what zone the event is in, click the following link.

  • Event Organizer Details

    Please provide details about the organizer of the event that you plan to attend.
  • Format: (000) 000-0000.

  • Vendor Information

    In this section, please describe who we need to contact to discuss this application with AND when you intend to operate at the event.
  • Format: (000) 000-0000.
  •  - -
  •  - -
  • Will your booth be in operation for the duration of the event?

  • Disclaimer: AHS does not guarantee that a Public Health Inspector will be available at the exact date and time provided. Prior to inspection:

    • be familiar with AHS requirements - have everything you need! 
    • make sure all equipment is clean and working. 
    • have all of your equipment, supplies and documentation ready.

    Reminder: for most events, vendors are expected to be ready at least 1 hour before the event starts. 

  • Vendor Services

    In this section, please describe what services you will be providing at this event.
  • Will you be offering any skin invasive procedures like tattooing, piercing, injections, micro-blading, permanent makeup, or vitamin IV therapy?*
  • What specific invasive procedures will be provided? Select ALL that apply.*
  • What (other) personal services will you be providing at this event? (Select all that apply)*

  • Note: Important information on Health and Safety Requirements for Face Painting, Henna, Temporary Tattoos and Airbrushing at Special Events and Markets is available at the following link.

  • General Sanitation / Storage

  • Worker Hygiene

    Sinks are important for hand hygiene. They must be easily accessible and be equipped with SOAP and PAPER TOWELS at all times.
  • What will staff and volunteers use to wash their hands during the event? (Select all that apply)*

  • INFORMATION: An example of a temporary handwashing station may be found here.

  • Do workers understand the requirements for good personal hygiene, the need for clean personal attire, and the expectation that there will be no smoking, vaping or eating near the work area?*

  • IMPORTANT NOTE: workers must ensure proper hand hygiene is maintained and that their clothing is visibly clean at the start of service for each client.

  • Operational Commitment for Skin Invasive Personal Services

    The following questions are directly related to the operation of your temporary personal services booth. Please answer every question. Choose N/A for any questions that are not applicable.

  • Instruments & Supplies

  • Are you using disposable, pre-sterilized, single use critical equipment such as: tattoo cartridges, needle bars, piercing needles, jewelry, or syringes?*
  • Are you using single use (disposable) barriers to cover client contact surfaces and equipment such as: barrier film, dental bibs, drape sheets, machine/bottle bags, or cord sleeves?*
  • Will you be using non-sterile, single use items such as elastic bands and corks?*
  • Will any equipment be reprocessed on-site (at the event)?*

  • IMPORTANT NOTE: Personal services workers must be able to describe the classification for each piece of equipment they use. 

    • Critical - equipment that punctures skin or enters sterile tissues of the body.
    • Semi-Critical - equipment that comes into contact with mucous membranes or non-intact skin but is not intended to puncture either of them.
    • Non-Critical - equipment that only touches hair or intact skin.

    For more information, refer to the Personal Services Standard.

  • Skin Preparation

  • Will you be using a skin antiseptic that has a NPN or DIN issued by Health Canada?*

  • Cosmetic Products

  • Definition

    A cosmetic product is defined as a substance or mixture that is manufactured, sold and represented for use by application on or injection into the body for the purpose of:

    • enhancing, preserving or altering the appearance of the skin, hair, nails or teeth,       or
    • cleansing the skin, hair, nails or teeth,

    but does not include an antiseptic product applied for the purpose of reducing, inactivating, or preventing the growth of micro-organisms on the skin before a personal service is performed.

  • Will all cosmetic products be clearly labeled with information about product identity and manufacturer?
  • Will cosmetic products be accompanied with a complete list of ingredients and manufacturer's instructions for use?
  • Will workers ensure that cosmetics are used in a manner that is consistent with the manufacturer's instructions for use, including expiry and use by dates?

  • IMPORTANT NOTE: cosmetics and other supplies must be stored in a manner that prevents contamination.

  • Documentation & After Care

  • Rows
  • Will dressings, used to cover broken or punctured skin, be new and clean?
  • Will clients be provided with verbal and written post-care instructions following any invasive procedure?

  • IMPORTANT NOTE: proper records must be kept for all invasive services. These records shall include the:

    • client name and contact information
    • date and description of the service provided
    • name of the worker that worked with the client.
  • Will records be maintained for all invasive client services?
  • Will sterility assurance documentation of all critical equipment used during the service be kept with the client's records?
  • Will a waiver or consent form be provided for invasive procedures (and retained by the vendor or organizer for their records)?

  • Utility Services / Site Information

    Describe the following services and equipment that will be available for the duration of the event.
  • Rows
  • Rows
  • Rows
  • Rows

  • IMPORTANT NOTE: Each vendor is responisble for ensuring that waste containers are in sufficient quantity to meet the needs of the services provided. 

  • Used sharps including needles and razors will be placed in a puncture resistant container with a tight-fitting lid.

  • Structure

  • This event is...*
  • What will your setup look like?*

  • Note: the type of flooring required is dependent on the duration of the event, the location of the event, and the type(s) of personal services being performed. Generally speaking, floors must be smooth, cleanable and non-absorbant as well as free from physical hazards that would cause individuals to trip, slip or fall. Reccomended materials include plywood, vinyl tile, vinyl plank, linoleum or concrete. Other options may be discussed with the Public Health Inspector assigned to the event.

  • Who is providing the above structure / setup?*

  • Submission Page

  • Browse Files
    Drag and drop files here
    Choose a file
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  • Examples:

    • Drawings or photos of your setup (if you have them)
    • Any other document requested by your Public Health Inspector for the event

  • Once you click SUBMIT

    • You will receive an email confirmation and a pdf copy of your Personal Services Vendor Notification (for your records).
    • A copy will be automatically sent to the event organizer and AHS.

    Please ensure that the Zone that you selected at the start of the form is correct to avoid processing delays. 

    IMPORTANT NOTE: 

    1. Applications must be received no later than 30 days prior to an event, AND
    2. Edits to an application must be received no later than 14 days prior to an event.

    Notifications (and changes) received later than the above may not be reviewed or approved by the department.

    Should you have any questions, please contact us at: 1-833-476-4743 

  • Disclaimer: The collection of your personal information on the Temporary Personal Services Vendor Notification form is legally authorized by section 5.1 of Alberta’s Personal Services Standards. Your information will only be used and disclosed as permitted under Alberta’s Protection of Privacy Act (POPA). Be advised that Safe Healthy Environments may use automated technology to process your application and provide essential correspondence.  

    If you have any questions about the collection and use of any information on this form, please call us at 1-833-476-4743 or email us at SafeHealthyEnvironments@ahs.ca 

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