Welcome & thank you for trusting and choosing Baron Counseling Services, LLC, where we are judgment-free, and growth is in your hands. Our practice passionately believes that a good therapist-client relationship is based upon understanding and effective communication. Our goal is to offer you the most appropriate and up-to-date services in the most professional manner possible. You will be offered services specifically designed to help you. The services may include individual, couple, or family therapy. If you benefit from medication, then you can be referred to an appropriate practitioner who will evaluate your need for medication and provide brief check-up appointments to monitor your response.

 

OUR SERVICES

Our Content and Marks are protected by copyright and trademark laws (and various other intellectual property rights and unfair competition laws) and treaties in the United States and around the world. The Content and Marks are provided in or through the Services "AS IS" for your personal, non-commercial, or internal business purposes only.

Your use of our Services Subject to your compliance with these Legal Terms, including the "PROHIBITED ACTIVITIES" section below, we grant you a non-exclusive, non-transferable, revocable license to: access the Services; and download or print a copy of any portion of the Content to which you have properly gained access solely for your personal, non-commercial use or internal business purposes.

Except as set out in this section or elsewhere in our Legal Terms, no part of the Services and no Content or Marks may be copied, reproduced, aggregated, republished, uploaded, posted, publicly displayed, encoded, translated, transmitted, distributed, sold, licensed, or otherwise exploited for any commercial purpose whatsoever, without our express prior written permission.

If you wish to make any use of the Services, Content, or Marks other than as set out in this section or elsewhere in our Legal Terms, please address your request to: info@baroncounseling.com. If we ever grant you the permission to post, reproduce, or publicly display any part of our Services or Content, you must identify us as the owners or licensors of the Services, Content, or Marks and ensure that any copyright or proprietary notice appears or is visible on posting, reproducing, or displaying our Content. We reserve all rights not expressly granted to you in and to the Services, Content, and Marks. Any breach of these Intellectual Property Rights will constitute a material breach of our Legal Terms and your right to use our Services will terminate immediately.

Your submissions

Please review this section and the "PROHIBITED ACTIVITIES" section carefully prior to using our Services to understand the (a) rights you give us and (b) obligations you have when you post or upload any content through the Services.

Submissions: By directly sending us any question, comment, suggestion, idea, feedback, or other information about the Services ("Submissions"), you agree to assign to us all intellectual property rights in such Submission. You agree that we shall own this Submission and be entitled to its unrestricted use and dissemination for any lawful purpose, commercial or otherwise, without acknowledgment or compensation to you.

You are responsible for what you post or upload: By sending us Submissions through any part of the Services you: confirm that you have read and agree with our "PROHIBITED ACTIVITIES" and will not post, send, publish, upload, or transmit through the Services any Submission that is illegal, harassing, hateful, harmful, defamatory, obscene, bullying, abusive, discriminatory, threatening to any person or group, sexually explicit, false, inaccurate, deceitful, or misleading; to the extent permissible by applicable law, waive any and all moral rights to any such Submission; warrant that any such Submission are original to you or that you have the necessary rights and licenses to submit such Submissions and that you have full authority to grant us the above-mentioned rights in relation to your Submissions; and warrant and represent that your Submissions do not constitute confidential information. You are solely responsible for your Submissions, and you expressly agree to reimburse us for any and all losses that we may suffer because of your breach of (a) this section, (b) any third party’s intellectual property rights, or (c) applicable law.Customers' personal information will not be sold or shared with third parties for the purpose of marketing.

 

 

 

AGREEMENT TO OUR LEGAL TERMS

 

We are Baron Counseling Services LLC ("Company," "we," "us," "our"), a company registered in Florida, United States. We operate the website http://www.baroncounseling.com (the "Site"), as well as any other related products and services that refer or link to these legal terms (the "Legal Terms") (collectively, the "Services"). You can contact us by phone at 786-320-8722, by email at info@baroncounseling.com, or by mail to 18441 NW 2ND AVE, SUTIE 116 NORTH TOWER, MIAMI, FL 33169-4517, United States.

 

These Legal Terms constitute a legally binding agreement made between you, whether personally or on behalf of an entity ("you"), and Baron Counseling Services LLC, concerning your access to and use of the Services.

You agree that by accessing the Services, you have read, understood, and agreed to be bound by all these Legal Terms.

IF YOU DO NOT AGREE WITH ALL OF THESE LEGAL TERMS, THEN YOU ARE EXPRESSLY PROHIBITED FROM USING THE SERVICES AND YOU MUST DISCONTINUE USE IMMEDIATELY.

 The Services are intended for users who are at least 18 years old. Persons under the age of 18 are not permitted to use or register for the Services.

We recommend that you print a copy of these Legal Terms for your records.

 

 TABLE OF CONTENTS

1.     OUR SERVICES

2.     INTELLECTUAL PROPERTY RIGHTS

3.     USER REPRESENTATIONS

4.     PROHIBITED ACTIVITIES

5.     USER GENERATED CONTRIBUTIONS

6.     CONTRIBUTION LICENSE

7.     SERVICES MANAGEMENT

8.     PRIVACY POLICY

9.     TERM AND TERMINATION

10.  MODIFICATIONS AND INTERRUPTIONS

11.  GOVERNING LAW

12.  DISPUTE RESOLUTION

13.  CORRECTIONS

14.  DISCLAIMER

15.  LIMITATIONS OF LIABILITY

16.  INDEMNIFICATION

17.  USER DATA

18.  ELECTRONIC COMMUNICATIONS, TRANSACTIONS, AND SIGNATURES

19.  SMS TEXT MESSAGING

20.  MISCELLANEOUS

21.  CONTACT US

NOTICE OF PRIVACY PRACTICES

THIS NOTICE DESCRIBES HOW HEALTH INFORMATION MAY BE USED AND DISCLOSED AND HOW YOU CAN GET ACCESS TO THIS INFORMATION. PLEASE REVIEW IT CAREFULLY.

OUR PLEDGE REGARDING HEALTH INFORMATION: We understand that health information about you and your health care is personal. We are committed to protecting health information about you. We create a record of the care and services you receive from us. We need this record to provide you with quality care and to comply with certain legal requirements. This notice applies to all of the records of your care generated by this mental health care practice. We are required by law to: • Make sure that protected health information (“PHI”) that identifies you is kept private. • Give you this notice of my legal duties and privacy practices with respect to health information. • Follow the terms of the notice that is currently in effect. • We can change the terms of this notice, and such changes will apply to all information we have about you. The new notice will be available upon request, in our office and/or on our web portal.

CERTAIN USES & DISCLOSURES REQUIRE YOUR AUTHORIZATION: Psychotherapy Notes. We do keep “psychotherapy notes,” as that term is defined in 45 CFR § 164.501, and any use or disclosure of such notes requires your authorization unless the use or disclosure is: a. for our use in treating you. b. For my use in training or supervising mental health practitioners to help them improve their skills in group, joint, family, or individual counseling or therapy. c. for my use in defending myself in legal proceedings instituted by you. d. For use by the Secretary of Health and Human Services to investigate my compliance with HIPAA. e. required by law, and the use or disclosure is limited to the requirements of such law. f. Required by law for certain health oversight activities pertaining to the originator of the psychotherapy notes. g. Required by a coroner who is performing duties authorized by law. h. required to help avert a serious threat to the health and safety of others. Marketing Purposes. As a psychotherapist, I will not use or disclose your PHI for marketing purposes. Sale of PHI. As a psychotherapist, we will not sell your PHI in the regular course of my business.

CERTAIN USES AND DISCLOSURES DO NOT REQUIRE YOUR AUTHORIZATION. Subject to certain limitations in the law, I can use and disclose your PHI without your authorization for the following reasons: When disclosure is required by state or federal law and the use or disclosure complies with and is limited to the relevant requirements of such law,. For public health activities, including reporting suspected child, elder, or dependent adult abuse, or preventing or reducing a serious threat to anyone’s health or safety. For health oversight activities, including audits and investigations. For judicial and administrative proceedings, including responding to a court or administrative order, although my preference is to obtain an authorization from you before doing so,. For law enforcement purposes, including reporting crimes occurring on my premises,. To coroners or medical examiners, when such individuals are performing duties authorized by law. For research purposes, including studying and comparing the mental health of patients who received one form of therapy versus those who received another form of therapy for the same condition. Specialized government functions, including, ensuring the proper execution of military missions; protecting the President of the United States; conducting intelligence or counter-intelligence operations; or helping to ensure the safety of those working within or housed in correctional institutions. For workers’ compensation purposes.

******The Right to See and Get Copies of Your PHI. ******Other than “psychotherapy notes,” you have the right to get an electronic or paper copy of your medical record and other information that we have about you unless we believe that seeing them would be emotionally damaging, in which case we will send them to a mental health professional of your choosing. Because these are professional records, they can be misinterpreted and/or upsetting to untrained readers. We will provide you with a copy of your record, or a summary of it, within 30 days of receiving your written request, and we may charge a reasonable, cost-based fee for doing so. The right to correct or update your PHI. You do not have a right to alter your records or dictate that information be removed. You do not own the records; they are the property of Baron Counseling Services LLC. If you believe that there is a mistake in your PHI or that a piece of important information is missing, you have the right to request that we correct the existing information or add the missing information.

Acknowledgement of Receipt of Privacy Notice Under the Health Insurance Portability and Accountability Act of 1996 (HIPAA), you have certain rights regarding the use and disclosure of your protected health information.

STATEMENT OF RIGHTS

Baron Counseling Services is committed to ensuring that you receive professional and humanistic services, directed towards your needs in a manner that protects your dignity and feelings of self-worth. To this end, the following Statement of Rights has been formulated:.

CIVIL RIGHTS You have the right to be treated with dignity and respect. You retain all rights, benefits, and privileges guaranteed by law.

DISCRIMINATION Services will be provided to you and/or your family members without discrimination. Ethnic background, personal or social creed, racial membership, sex, religion, or age will not affect our services to you. You will not be refused any services based on a lack of, or limited, personal financial resources. Travel and loss of work time will be discussed and kept to a minimum. No physical barriers will preclude treatment. Services will be provided with a minimum waiting time. Agency service hours will be reasonably convenient for all requesting services.

CONFIDENTIALITY Your medical and social service records are confidential and cannot be released to anyone without express consent given by you or your guardian. However, the court, without your permission, can subpoena your records, especially if you are court-mandated to undergo treatment. Also, knowledge of child abuse, elder abuse, and intent to harm others or yourself must, by law, be reported in addition to knowledge of communicable diseases (e.g., hepatitis). You have the right to review and approve any information being requested by another agency that is providing services to you. You have the right to an individual plan for treatment and will be expected to participate in your plan of treatment. You have the right to know the name and professional credentials of anyone working with you. You may request to participate in any staff meeting regarding yourself. You may review your clinical record upon written request. You will be advised of the positive effects and possible complications of any drugs or medication prescribed by any physician involved in your treatment. You have the right to refuse to participate in or be interviewed for research purposes. You have the right to refuse any electronic and/or visual recording of your treatment without your expressed written approval. You have the right to terminate treatment at any time.

GRIEVANCE PROCEDURE If you feel that your treatment program has not been provided fairly, or reasonably, you may present your concerns in writing to the supervisory staff. You have the right to legal recourse; you have the right to confer with family, an attorney, a physician, a clergyman, and others at any time. You may contact the Quality Assurance Coordinator for Baron Counseling Services and express your grievance at 786-320-8722 if you have a grievance regarding the treating agency. Your concerns will be given priority consideration. You are protected under Florida Statute 491, Section 10E-16004(27), as follows: Protection of Clients The rights of the clients who are admitted to this program shall be assured and defined in each program's operating standards. This shall include operating standards that protect the dignity, health, and safety of clients.

 

Informed Consent and Agreement for Mental Health Evaluation and/or Treatment

The policies and procedures of Baron Counseling Services LLC comply with applicable Florida State regulations. This form is provided to give you important information regarding your legal rights and responsibilities as a client. Please ask for any clarification if you have questions, and we will be happy to discuss them with you. We are committed to providing quality service and in our practice, we take steps to support the values of equal opportunity, human dignity, and racial/cultural/ethnic/gender/status diversity. If you feel that you have been inadvertently discriminated against in any way, please bring this to our attention immediately.

Consent to Evaluate/Treat: I voluntarily consent that I will participate in a mental health (e.g. psychological or psychiatric) evaluation and/or treatment by providers from The Healing Partnership. I understand that following the evaluation and/or treatment, complete and accurate information will be provided concerning each of the following areas:

• The benefits of the proposed treatment
• Alternative treatment modes and services
• The way treatment will be administered
• Expected side effects from the treatment and/or the risks of side effects from medications (when applicable)
• Probable consequences of not receiving treatment

The evaluation or treatment will be conducted by a psychotherapist, a psychologist, a licensed therapist, or an individual supervised by any of the professionals listed. Treatment will be conducted within the boundaries of Florida Law for Psychological, Psychiatric, Social Work, or Professional Counseling.

Benefits to Evaluation/Treatment: Evaluation and treatment may be administered with psychotherapy, as well as expectations regarding the length and frequency of treatment. It may be beneficial to me, as well as the referring professional, to understand the nature and cause of any difficulties affecting my daily functioning, so that appropriate recommendations and treatments may be offered. Uses of this evaluation include diagnosis, evaluation of recovery or treatment, estimating prognosis, and education and rehabilitation planning. Benefits of treatment include improved cognitive or academic/job performance, health status, quality of life, and awareness of strengths and limitations.

Confidentiality, Harm, and Inquiry: Information from my evaluation and/or treatment is contained in a confidential medical record at Baron Counseling Services LLC, and I consent to disclosure for use by Baron Counseling Services LLC for the purpose of continuity of my care. Per Florida mental health law, information provided will be kept confidential with the following exceptions: 1) if I am deemed to present a danger to myself or others; 2) if concerns about possible abuse or neglect arise; or 3) if a court order is issued to obtain records. Please bear in mind that if you decide to initiate any legal proceedings against your therapist/clinician/psychologist or any other staff at Baron Counseling Services LLC for any reason, you will forfeit your guarantee to confidentiality.

Right to Withdraw Consent: I have the right to withdraw my consent for evaluation and/or treatment at any time by providing a written request to the treating clinician.

Contacting us: Your clinician will not usually answer the phone when they are with a patient or in a meeting. When they are unavailable, please leave a message on their confidential voicemail by dialing (786) 320-8722. Or email info@baroncounseling.com if you cannot wait for them to return your call, and you feel that your situation is an emergency, hang up and dial 911 immediately. You may also go to the nearest hospital emergency room and ask for the mental health professional on call.

 CONSENT FOR PARTICIPATION

Therapist Qualifications Our therapist’s have professional training in conducting therapeutic services. You have the right to inquire fully about the credentials, education, and experience of you or your child’s therapist and to have your questions answered to your satisfaction. At Baron Counseling Services, LLC, services are provided by a licensed member (social work or counseling) or by a master level professional with training enabling him or her to practice under the supervision of a licensed professional.

What to Expect from Services your therapist or child’s therapist will work to provide the most effective services possible. Studies of counseling indicate that most people benefit substantially from the services and experience improvement in the problem areas for which services were sought. However, substantial benefits, while likely, cannot be guaranteed. Response to counseling is different for each client and should be discussed on an ongoing basis with your child’s therapist. Therapy can involve a variety of different activities, which vary from person to person. In general, a licensed professional will assess your child’s areas of concern and then your therapist will provide appropriate services designed to resolve or reduce the problems. There may be individual work with your child, discussions with you possibly including way to help your child outside of therapy, and/or family sessions. Therapy may focus on feelings, thoughts, relationships, and/or behaviors. With young children, therapy generally includes play activities used as a means of understanding and communicating with the child. Services may be provided within the homes, school and other places conducive for therapeutic exchange, at times convenient for participants, parents and community resources. We are available days and evening as needed. Actual times of services are negotiated between the person served/guardian and therapist. We at Baron Counseling Services, LLC believe that it is important that the child’s family is included, as appropriate, in the services the child is receiving. We invite parent participation because we know that person’s goals and gains are strengthened when the person receives the support of his/her family, and these family members can facilitate treatment recommendations outside of the therapeutic sessions. Family involvement is mandated in cases where a minor is being treated unless it is clinically inappropriate for restrict or restricted by the courts of protective service recommendation. Family involvement is highly encouraged when individuals served are adults over the age of 21, as clinically appropriate.

*Confidentiality *Historically, counseling was associated with complete confidentiality between the family and clinician. Currently, both law and professional ethics require therapists to maintain complete confidentiality in most cases. In these cases, the therapist cannot release any information about your family without your expressed written permission. However, because of legal developments, there are some exceptional circumstances in which therapists are required to communicate information about therapy to persons outside the family.

Below are some exceptional circumstances in which therapists are required to communicate information about therapy to a person outside the family. These exceptions include the following situations:

The participant presents a clear and present danger to himself or herself and refuses to accept appropriate services

• The participant communicates to the therapist a threat of physical violence against a clearly identified reasonably identifiable victim, or the therapist has a reasonable basis to believe there is a clear present danger of physical violence against such a victim.
• The participant introduces his or her mental condition as a defense in legal proceeding.
• In child custody or adoption cases, the judge determines that the therapist has information bearing significantly on the participant’s ability to provide suitable care.
• The participant initiates legal action against the therapist.
• The therapist has grounds to believe a child under the age of 18 or an elderly person (over age 60), or a handicapped adult, has been, or is at risk of being abused or neglected.
• The therapist has reason to believe that a child was prenatally exposed to a potentially addictive or harmful drug or controlled substance.
• The therapist has reason to believe a healthcare professional has engaged in professional misconduct.
• A judge orders the therapist to release participant’s information.

It should also be noted that insurance companies reimbursing therapeutic services require information about these services. Therefore, if you are using insurance to pay for you or your child’s services, certain information may be released to your insurer.

I indicate by my signature on the form that I consent to the therapy services and that I understand and consent to the conditions described above. I understand that this consent will remain for the duration of services being provided by Baron Counseling Services. I also understand that I may revoke this consent at any time, by contacting the Private Security Officer.

I am the person who is subject to the health records that will be used or disclosed. I consent to treatment and agree to the use and disclosure of my health information as described in this consent.

               AND/OR
I am the parent, guardian, or person authorized to act on behalf of the participant whose records will be used or disclose. I consent to treatment and agree to the use and disclosure of the person served health information as described in this consent.

 

Consent to Treat/Bill & Privacy Information 

CONSENT FOR TREATMENT You consent to and authorize provider(s) at Baron Counseling Services, LLC (BCS) to treat you, you understand this could include behavioral health diagnoses, treatment plans and progress notes. You understand that my provider is available to explain the treatment and you have the right to refuse treatment. You understand that this consent will be valid and remain in effect as long as receive services at BCS.

CONSENT FOR THE USE AND DISCLOSURE OF HEALTH INFORMATION You hereby authorize BCS to release any information acquired during my evaluation and treatment to any authorized agent for the purposes of healthcare, treatment, and payment. You authorize the release of medical and/or behavioral health information to my insurers as necessary for determination and payment of benefits; to utilization review and professional standards review organizations, companies, and community resources that assist me with my healthcare needs.

NOTIFICATION OF PRIVACY BCS complies with the Health Insurance Portability and Accountability Act of 1996 (HIPAA). I have received the BCS Notice of Privacy Practices and Patients’ Statement of Rights. 

CONSENT TO BILL, ASSIGNMENT OF BENEFITS, AND PAYMENT You authorize BCS to file a claim with my insurance carrier for services rendered. I authorize BCS payment of benefits directly to BCS, for services provided to my dependent or me.  I understand that I am responsible for any part of the charges that are not covered/paid by my insurance, and I will be billed directly for those services. ** If you are uninsured, please note that your account is your responsibility. Discounts for essential services are offered dependent on income and household size as compared to the current federal poverty guidelines. Please inquire for more details. The parent or legal guardian of a minor patient (under 18 years of age) is responsible for payment on the minor’s account.

HEALTH INFORMATION EXCHANGES BCS endorses, supports, and participates in electronic Health Information Exchange (HIE) to improve the quality of your health and healthcare experience. HIE provides us with a way to share patients’ clinical information electronically securely and efficiently with other physicians and health care providers that participate in the HIE network. Using HIE helps your health care providers to share information and provide you with better care more effectively.

BENEFITS/RISKS OF BEHAVIORAL HEALTH TREATMENT Potential benefits include better relationships, solutions to specific problems, improved understanding of yourself, and relief from unpleasant emotions. There may be some risks including, but not limited to addressing painful emotional experiences, being challenged, or confronted with a particular issue, or being inconvenienced due to the costs of services.

MENTAL HEALTH CRISIS/EMERGENCY If you have a mental health crisis or need to speak to someone, please call Suicide Prevent Lifeline at 800-273-TALK (8255) at any time, or call 911, or go to your nearest hospital emergency department; they are there to help you.

LIMITS OF CONFIDENTIALITY We are permitted or required, under specific circumstances, to use or disclose protected health information without your written authorization: suicidal urges (being a danger to yourself), homicidal urges (being a danger to others), court order/subpoena, child abuse/neglect, and elder or vulnerable adult abuse/neglect.

You understand that I may revoke this consent in writing; however, your revocation will not apply to information already used or released in reliance on this consent.  You agree that a copy of this consent may be used in place of the original. You also understand that by refusing to sign this consent or revoking this consent, this organization may not be able to provide services to you.

BILLING AND PAYMENT Your insurance policy is a contract between you and your insurance carrier. You are responsible for payment-in-full for all services Baron Counseling Services, LLC provided to you. Any charges not paid by your insurer will be your responsibility, except as limited by our contract (if any) with your insurance carrier. Payment is required at each session. The fee for your treatment starts at $125 and up per hour for individual psychotherapy, couples, and/or family. Except for very brief reports or messages, (up to 10 minutes), You will be charged for phone therapy (telehealth), report writing, or other professional services. Many health insurance policies cover the services of psychotherapy. Some insurance coverage requires you to pay only copay per visit Copayments for office visits are due at the time of service; nevertheless, reimbursement varies from policy to policy. Most policies have annual deductibles, co-insurance, and/or other benefit limits. Read your policy carefully and be aware of what is or is not covered. You may wish to call the member services number on the back of your card to find out the details of your coverage. If you are having difficulty paying your bill, a payment schedule can be discussed. Patients who owe money and fail to make arrangements to pay may be referred to a collection agency.

MISSED APPOINTMENTS AND LATE CANCELATION If you fail to cancel a scheduled appointment, you will be billed for the entire cost of your missed appointment. After three “NO SHOW” and/or excessive late or last-minute cancelled appointments, you will be discharged from our practice. A full session fee is charged for missed appointments or cancellations with less than 24-hour notice, unless it is due to an emergency.

INSURANCE INFORMATION As a benefit to those who do not have health insurance, we are happy to offer sliding-scale fees. The amount by which your fees will be reduced depends on your gross income. We participate in many, but not all, insurance plans. It is your responsibility to contact your insurance company to verify that Dr. Darlise Baron (rendering provider) and/or Baron Counseling Services LLC (group) participate in your behavioral health plan. Out-of-network charges may have higher deductibles and copayments. If your insurance carrier pays you directly, you are solely responsible for payment and agree to forward the payment to Baron Counseling Services immediately. If insured, it is your responsibility to ensure that services provided to you are covered by and authorized by your insurance. We are happy to answer any additional questions and make alternate financial arrangements if the situation warrants it.

CONSENT TO BILL, ASSIGNMENT OF BENEFITS, AND PAYMENT You authorize Baron Counseling Services, LLC, to file a claim with my insurance carrier for services rendered. You authorize Baron Counseling Services, LLC, payment of benefits directly to Baron Counseling Services, LLC, for services provided to my dependent or me. You understand that your responsible for any part of the charges that are not covered or paid for by my insurance, and I will be billed directly for those services. ** If you are uninsured, please note that your account is your responsibility. Discounts for essential services are offered dependent on income and household size as compared to the current federal poverty guidelines. Please inquire for more details. The parent or legal guardian of a minor patient (under 18 years of age) is responsible for payment on the minor’s account. **

EMPLOYEE ASSISTANT PROGRAMS If you are using your Employee Assistant Program (EAP) to pay for your counselling sessions, you must contact them to obtain an authorization and referral to Dr. Darlise Baron and/or Baron Counseling Services LLC for routine office and/or telehealth outpatient behavioral health services. You will be given a limited number of authorized sessions. However, if you need continued counseling beyond the number of authorized sessions by your EAP, additional sessions can be requested and maybe granted approval depending on the severity of situation (medically necessary), and/or if you need mental health treatment beyond the scope of the type of counseling provided through the EAP, it will be your responsibility to determine whether or not those outside direct services are covered under your healthcare benefit plan and to pay any charges for services not covered by your healthcare benefit plan.

SLIDING SCALE As a benefit to those who do not have health insurance, we are happy to offer a sliding fee scale for those who qualify. Sliding scale discounts are offered based upon family/household size and annual income. *Please Note: Completion of application and proof of income is required for sliding scale discount. Make a request if needed.

MEDICAL RECORDS You are entitled to a copy of your medical records unless it is found that seeing them would be emotionally harmful, in which case we will forward them to a professional healthcare provider of your choice. Because these are professional clinical documents, they may be misconstrued and/or distressing to inexperienced readers. You do not have the right to change your records or request that information be removed. You do not own the records; they belong to Baron Counseling Services LLC.

To cover the cost of labor for copying protected health information, whether in paper or electronic format, as well as the supplies for creating the document copy by paper, electronic, or portable media and mailing, Federal and State Law allow for a charge of $1.00 for each page of the first 25 pages and $0.50 for each additional page after Electronic Format: $25 for 50 pages or less and $50 for more than 50 pages. The processing fee is $6.50 per year of records. We accept cash, checks, and credit cards for this service. Please allow adequate time for handling records requests.

ONLINE PAYMENTS 

Terms and Conditions For Authorization for Online Payments: 

By submitting online payments, you authorize Baron Counseling Services LLC to process your payments according to your instructions.  You are responsible for any legal, regulatory, or banking penalties and fees that may be assessed for supplying false information to us for payment. By accepting these Terms and Conditions, you represent and warrant to Baron Counseling Services LLC that: (i) you are 18 years old or older; (ii) you are using your actual identity and any information you provide is accurate and complete; (iii ) you are legally authorized to make payments using the Transaction Account; and (iv) your use will not violate any local, state, national, or international laws or regulations.

Charges made for actual services performed by Baron Counseling Services; LLC are non-refundable. In the event of pre-payment, any unused funds will be refunded or credited towards the next session or other services.

 

 

Card on File Policy

Baron Counseling Services, LLC, requires that all patients provide a form of payment (“Card on File”) in case of further patient cost responsibility after insurance adjudication of their visit. This mandatory “Card on File” policy allows for smoother transactions and billing for our patients and will ensure that BCS can collect for services rendered in a timely manner from all patients. We use the same methods to guard your credit card information as we do for your medical information. The card information is securely protected by the credit card processing component of our HIPAA compliant practice management system.

Options for Card on File include HAS, HRA, FSA, Debit Card, and Credit Card

The only patients not required to provide a “Card on File” are listed. All other patients must provide a “Card on File”.

• Patients on Medicare, Medicaid, or with dual coverage.  (Please note currently we are not accepting Medicaid; therefore, services are self-pay at a reduced rate.)
• Self-pay-FFS or DOT patients when visit is paid in full at time of service.

Co-pays will still be collected on each visit (if applicable). We will submit all patient claims to insurance as usual. When the insurance claim is processed, the patient should receive an explanation of benefits (EOB), either in the mail or electronically from their insurer, that outlines the patient’s responsibility for services rendered. We also receive a copy of the EOB from our patient’s insurer and will charge the card on file the amount indicated as patient responsibility for services rendered within the receipt of that EOB. If there is no balance due as per the EOB, the card on file will not be charged.

Patient FAQ:

• Why the new policy?
  The financial burden continues to be shifted to the patient due to increasing factors within the healthcare market. Our payment policy helps patients better manage these costs and simplifies the patient experience, allowing us to focus more on delivering exceptional patient care.
• I’ve always paid my bills on time, why do I have to give you a credit card?
  Due to the complexities of the current healthcare laws, we take this approach with all our patients.
• How can I trust that you will keep my card safe?
  With HIPAA regulations and PCI compliance, we are under strict guidelines in terms of protecting patient privacy and credit card information. We cannot see the card number—only the last four numbers, giving us no way to use the card outside of the billing system. There is no way to export the card information out of our system. The only way to use it is to process a payment in our practice management system. 
• How much are you going to charge my card?
  If you are self-pay you will be charged the full-service fee. If you are using your insurance, you will be charged whatever your responsibility is such as copay, coinsurance, and/or deductible, which is the amount indicated on your EOB (less any payments made at the time of service, including co-pays).
• What is a deductible, and how does it affect me?
  An annual deductible is the dollar amount you must pay out of pocket during the year for medical expenses before your insurance coverage begins. For example, if your policy has a $500 deductible, you must pay the first $500 of medical expenses before your insurance company begins to pay for any services.
• How will I know if my deductible has been met?
  You may find out when your deductible is met by calling your insurance company at any time. Some insurance companies also have this information available online.
• What happens if I need to dispute my bill?
  We will always work with you to determine if there has been a mistake on your bill, and we will refund you if we have made a billing error. We will only charge you the amount that we are required to pay. You can contact our billing department with any questions at 786-320-8722 or via email at info@baroncounseling.com.

Charges made for actual services performed by Baron Counseling Services; LLC are non-refundable. In the event of pre-payment, any unused funds will be refunded or credited towards the next session.

You acknowledge that payment is expected at the time the service is rendered. It is not expected of patients to have balance. If this does happen, BCS will not make another appointment until the patient balance has been settled. The patient's account will be forwarded to an independent collection agency if payment arrangements are not fulfilled or if payment is not made. To make payment arrangements, if necessary, by calling the BCS billing department at 786-320-8722 or sending an email to info@baroncounseling.com.

You, authorize and request Baron Counseling Services, LLC to charge your credit card, for balances due for services rendered that my insurance company identifies as my financial responsibility or no-show fees or private pay fees that are past due. This authorization relates to all payments not covered by my insurance company for services provided to me by Baron Counseling Services, LLC.

This authorization will remain in effect until you or we cancel this authorization. To cancel, I (we) must give a written notice to Baron Counseling Services, LLC and the account must be in good standing.

Good Faith Estimate for Healthcare Items and Services

The following is a detailed list of expected charges from BARON COUNSELING SERVICES LLC. The estimated costs are valid for 12 months from the date of the Good Faith Estimate.

(Insurance Does Not Cover All Services) Prices and availability are subject to change without prior notification. We are committed to delivering exceptional services to all, including those who are uninsured and have to pay out of pocket. We are pleased to provide a sliding scale fee to those who meet the criteria. A sliding scale discount is provided in accordance with the size of the family or household and the income of the household.

Therapy Services (45-60 minutes sessions)

• 90834- 90837: Individual $125 per session, (1) unit
• 90847: Premarital/Couples Therapy $175 per session, (1) unit
• 90849: Family/Group Therapy $175 ($30 each additional person)
• 90880: Hypnotherapy $225 per session, (1) unit
• 90899: EMDR $225 per session, (1) unit
• 99401-99404: Sex therapy (preventative) $225 per session, (1) unit
• G0445: Sex therapy (intensive) $225 per session, (1) unit

Assessments (Note: assessments fees do not include ongoing routine therapy sessions)

• Anger Management Assessment $265 (Certificate included per completion)
• Substance Abuse Assessment $265 (Certificate included per completion)
• Premarital Assessment $265 (Certificate included per completion 4/hr. course)
• Bariatric Pre-Surgical Evaluation & Letter $250
• Mental Health Assessment $225 Emotional Support Animal Assessment & Letter $250 Hypnosis Assessment & Treatment $275
• EMDR Assessment & Treatment $275
• Immigration Assessment & Report $1600 ($800 startup and $800 after completion) (601 waiver, hardship, substance abuse, domestic violence, sexual assault, criminal offense)

Document PreparationBasic Verification Letters & All other Report Writing $30 & up (Based on Complexity)FMLA Forms $75 (each set) Emotional Support Animal/ESA Letter $125 Medical Records $1.00 for each page of the first 25 pages and $0.50 for each additional page after Electronic Format: $25 for 50 pages or less and $50 for more than 50 pages.

Court Services Preparation time $250/hr. (calls depositions, testimony) Mileage $0.40/mile The minimum charge for a court appearance is $1500. A retainer of $1500 is due in advance. If subpoena or notice received without 48-hr notice, there is a $250 express fee. If the case is reset with less than 48 notice $500 fee.

Important Payment Information

Payment Options: We take health insurance, HSA, FSA, cash, checks, credit cards, and Cash App ($darbarmsw). Payment is collected immediately prior to or following your appointment. Autopay is available upon request. Visit www.baroncounseling.com for more alternatives.

Balance Due: Payment is due by the time of the service. We do not expect to have a balance. However, if this does occur, we will wait until your balance has been paid before scheduling another appointment.

Cancellation policy: Please call us within 24 hours to cancel an appointment. A $125.00 fee will apply to all missed appointments not canceled within 24 hours. After three “NO SHOW” and excessive late or last-minute canceled appointments, you will be discharged from our practice, and we will no longer see you as a patient. A full session fee is charged for missed appointments or cancellations with less than 24-hour notice unless it is due to illness or an emergency. A bill will be issued directly to all clients who do not show up for or cancel an appointment.

Insurance Reimbursements: While we are working on getting on most insurance panels, it is your responsibility to seek reimbursement for fees. We will provide you with a receipt after each session.

Returned Check policy: We will charge you a $35.00 returned fee plus the amount of the service fee owed. Declined or Charge Back Credit Card Policy: We will charge you an online payment cost of 3.15% + $0.30 for each declined transaction, plus the service fee owed.

Additional health care provider/facility notes: When you see a doctor or other health care provider, you may owe certain out-of-pocket costs, such as a copayment, coinsurance, and/or a deductible. You may have other costs or have to pay the entire bill if you see a provider or visit a healthcare facility that isn’t in your health plan’s network.

“Out-of-network” describes providers and facilities that haven’t signed a contract with your health plan. Out-of-network providers may be permitted to bill you for the difference between what your plan agreed to pay and the full amount charged for a service. This is called “balance billing.” This amount is likely more than in-network costs for the same service and might not count toward your annual out-of-pocket limit.

Your health plan generally must:

Cover emergency services without requiring you to get approval for services in advance (prior authorization).

Cover emergency services by out-of-network providers.

Base what you owe the provider or facility (cost-sharing) on what it would pay an in-network provider or facility and show that amount in your explanation of benefits.

Count any amount you pay for emergency services or out-of-network services toward your deductible and out-of-pocket limit.

Disclaimer This Good Faith Estimate shows the costs of items and services that are reasonably expected for your health care needs for an item or service. The estimate is based on information known at the time the estimate was created, and does not include any unknown or unexpected costs that may arise during treatment.If you are billed for more than this Good Faith Estimate, you have the right to dispute the bill.

Throughout your treatment, the provider may recommend additional items or services as part of your treatment that are not reflected in this estimate. These would need to be scheduled separately with your consent and the understanding that any additional service costs are in addition to the Good Faith Estimate.

If your needs change during treatment, your provider should supply a new, updated Good Faith Estimate to reflect the changes to treatment, and the accompanying cost changes.

You may contact the health care provider or facility listed to let them know the billed charges are higher than the Good Faith Estimate. You can ask them to update the bill to match the Good Faith Estimate, ask to negotiate the bill, or ask if there is financial assistance available.

The Good Faith Estimate is not a contract between provider and client and does not obligate or require the client to obtain any of the listed services from the provider.

USER REPRESENTATIONS

By using the Services, you represent and warrant that: (1) you have the legal capacity and you agree to comply with these Legal Terms; (2) you are not a minor in the jurisdiction in which you reside; (3) you will not access the Services through automated or non-human means, whether through a bot, script or otherwise; (4) you will not use the Services for any illegal or unauthorized purpose; and (5) your use of the Services will not violate any applicable law or regulation. If you provide any information that is untrue, inaccurate, not current, or incomplete, we have the right to suspend or terminate your account and refuse all current or future use of the Services (or any portion thereof).

You may not access or use the Services for any purpose other than that for which we make the Services available. The Services may not be used in connection with any commercial endeavors except those that are specifically endorsed or approved by us.

 As a user of the Services, you agree not to: Systematically retrieve data or other content from the Services to create or compile, directly or indirectly, a collection, compilation, database, or directory without written permission from us. Trick, defraud, or mislead us and other users, especially in any attempt to learn sensitive account information such as user passwords.

Circumvent, disable, or otherwise interfere with security-related features of the Services, including features that prevent or restrict the use or copying of any Content or enforce limitations on the use of the Services and/or the Content contained therein.

Disparage, tarnish, or otherwise harm, in our opinion, us and/or the Services. Use any information obtained from the Services to harass, abuse, or harm another person. Make improper use of our support services or submit false reports of abuse or misconduct. Use the Services in a manner inconsistent with any applicable laws or regulations. Engage in unauthorized framing of or linking to the Services. Upload or transmit (or attempt to upload or to transmit) viruses, Trojan horses, or other material, including excessive use of capital letters and spamming (continuous posting of repetitive text), that interferes with any party’s uninterrupted use and enjoyment of the Services or modifies, impairs, disrupts, alters, or interferes with the use, features, functions, operation, or maintenance of the Services.

Engage in any automated use of the system, such as using scripts to send comments or messages, or using any data mining, robots, or similar data gathering and extraction tools. Delete the copyright or other proprietary rights notice from any Content. Attempt to impersonate another user or person or use the username of another user. Upload or transmit (or attempt to upload or to transmit) any material that acts as a passive or active information collection or transmission mechanism, including without limitation, clear graphics interchange formats ("gifs"), 1×1 pixels, web bugs, cookies, or other similar devices (sometimes referred to as "spyware" or "passive collection mechanisms" or "pcms").

Interfere with, disrupt, or create an undue burden on the Services or the networks or services connected to the Services. Harass, annoy, intimidate, or threaten any of our employees or agents engaged in providing any portion of the Services to you. Attempt to bypass any measures of the Services designed to prevent or restrict access to the Services, or any portion of the Services.

Copy or adapt the Services' software, including but not limited to Flash, PHP, HTML, JavaScript, or other code. to the extent permissible by applicable law, waive any and all moral rights to any such Submission; warrant that any such Submission are original to you or that you have the necessary rights and licenses to submit such Submissions and that you have full authority to grant us the above-mentioned rights in relation to your Submissions; and warrant and represent that your Submissions do not constitute confidential information. You are solely responsible for your Submissions, and you expressly agree to reimburse us for all losses that we may suffer because of your breach of (a) this section, (b) any third party’s intellectual property rights, or (c) applicable law.

The Services does not offer users to submit or post content. We may provide you with the opportunity to create, submit, post, display, transmit, perform, publish, distribute, or broadcast content and materials to us or on the Services, including but not limited to text, writings, video, audio, photographs, graphics, comments, suggestions, or personal information or other material (collectively, "Contributions"). Contributions may be viewable by other users of the Services and through third-party websites. When you create or make available any Contributions, you thereby represent and warrant that:

The creation, distribution, transmission, public display, or performance, and the accessing, downloading, or copying of your Contributions do not and will not infringe the proprietary rights, including but not limited to the copyright, patent, trademark, trade secret, or moral rights of any third party. You are the creator and owner of or have the necessary licenses, rights, consents, releases, and permissions to use and to authorize us, the Services, and other users of the Services to use your Contributions in any manner contemplated by the Services and these Legal Terms. You have the written consent, release, and/or permission of each and every identifiable individual person in your Contributions to use the name or likeness of each and every such identifiable individual person to enable inclusion and use of your Contributions in any manner contemplated by the Services and these Legal Terms. Your Contributions are not false, inaccurate, or misleading. Your Contributions are not unsolicited or unauthorized advertising, promotional materials, pyramid schemes, chain letters, spam, mass mailings, or other forms of solicitation. Your Contributions are not obscene, lewd, lascivious, filthy, violent, harassing, libelous, slanderous, or otherwise objectionable (as determined by us). Your Contributions do not ridicule, mock, disparage, intimidate, or abuse anyone. Your Contributions are not used to harass or threaten (in the legal sense of those terms) any other person and to promote violence against a specific person or class of people. Your Contributions do not violate any applicable law, regulation, or rule. Your Contributions do not violate the privacy or publicity rights of any third party. Your Contributions do not violate any applicable law concerning child pornography, or otherwise intended to protect the health or well-being of minors. Your Contributions do not include any offensive comments that are connected to race, national origin, gender, sexual preference, or physical handicap. Your Contributions do not otherwise violate, or link to material that violates, any provision of these Legal Terms, or any applicable law or regulation. Any use of the Services in violation of the foregoing violates these Legal Terms and may result in, among other things, termination, or suspension of your rights to use the Services. Customers' personal information will not be sold or shared with third parties for the purpose of marketing.

 

We reserve the right, but not the obligation, to: (1) monitor the Services for violations of these Legal Terms; (2) take appropriate legal action against anyone who, in our sole discretion, violates the law or these Legal Terms, including without limitation, reporting such user to law enforcement authorities; (3) in our sole discretion and without limitation, refuse, restrict access to, limit the availability of, or disable (to the extent technologically feasible) any of your Contributions or any portion thereof; (4) in our sole discretion and without limitation, notice, or liability, to remove from the Services or otherwise disable all files and content that are excessive in size or are in any way burdensome to our systems; and (5) otherwise manage the Services in a manner designed to protect our rights and property and to facilitate the proper functioning of the Services.

We care about data privacy and security. By using the Services, you agree to be bound by our Privacy Policy posted on the Services, which is incorporated into these Legal Terms. Please be advised the Services are hosted in the United States. If you access the Services from any other region of the world with laws or other requirements governing personal data collection, use, or disclosure that differ from applicable laws in the United States, then through your continued use of the Services, you are transferring your data to the United States, and you expressly consent to have your data transferred to and processed in the United States. Customers' personal information will not be sold or shared with third parties for the purpose of marketing.

We reserve the right to change, modify, or remove the contents of the Services at any time or for any reason at our sole discretion without notice. However, we have no obligation to update any information on our Services. We will not be liable to you or any third party for any modification, price change, suspension, or discontinuance of the Services.

 We cannot guarantee the Services will be always available. We may experience hardware, software, or other problems or need to perform maintenance related to the Services, resulting in interruptions, delays, or errors. We reserve the right to change, revise, update, suspend, discontinue, or otherwise modify the Services at any time or for any reason without notice to you. You agree that we have no liability whatsoever for any loss, damage, or inconvenience caused by your inability to access or use the Services during any downtime or discontinuance of the Services. 

These Legal Terms and your use of the Services are governed by and construed in accordance with the laws of the State of Florida applicable to agreements made and to be entirely performed within the State of Florida, without regard to its conflict of law principles.

Informal Negotiations

To expedite resolution and control the cost of any dispute, controversy, or claim related to these Legal Terms (each a "Dispute" and collectively, the "Disputes") brought by either you or us (individually, a "Party" and collectively, the "Parties"), the Parties agree to first attempt to negotiate any Dispute (except those Disputes expressly provided below) informally for at least 30 days before initiating arbitration. Such informal negotiations commence upon written notice from one Party to the other Party.

Restrictions

The Parties agree that any arbitration shall be limited to the Dispute between the Parties individually. To the full extent permitted by law, (a) no arbitration shall be joined with any other proceeding; (b) there is no right or authority for any Dispute to be arbitrated on a class-action basis or to utilize class action procedures; and (c) there is no right or authority for any Dispute to be brought in a purported representative capacity on behalf of the general public or any other persons.

 

Exceptions to Informal Negotiations and Arbitration

The Parties agree that the following Disputes are not subject to the above provisions concerning informal negotiations binding arbitration: (a) any Disputes seeking to enforce or protect, or concerning the validity of, any of the intellectual property rights of a Party; (b) any Dispute related to, or arising from, allegations of theft, piracy, invasion of privacy, or unauthorized use; and (c) any claim for injunctive relief. If this provision is found to be illegal or unenforceable, then neither Party will elect to arbitrate any Dispute falling within that portion of this provision found to be illegal or unenforceable and such Dispute shall be decided by a court of competent jurisdiction within the courts listed for jurisdiction above, and the Parties agree to submit to the personal jurisdiction of that court.

There may be information on the Services that contains typographical errors, inaccuracies, or omissions, including descriptions, pricing, availability, and various other information. We reserve the right to correct any errors, inaccuracies, or omissions and to change or update the information on the Services at any time, without prior notice.

THE SERVICES ARE PROVIDED ON AN AS-IS AND AS-AVAILABLE BASIS. YOU AGREE THAT YOUR USE OF THE SERVICES WILL BE AT YOUR SOLE RISK. TO THE FULLEST EXTENT PERMITTED BY LAW, WE DISCLAIM ALL WARRANTIES, EXPRESS OR IMPLIED, IN CONNECTION WITH THE SERVICES AND YOUR USE THEREOF, INCLUDING, WITHOUT LIMITATION, THE IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, AND NON- INFRINGEMENT. WE MAKE NO WARRANTIES OR REPRESENTATIONS ABOUT THE ACCURACY OR COMPLETENESS OF THE SERVICES' CONTENT OR THE CONTENT OF ANY WEBSITES OR MOBILE APPLICATIONS LINKED TO THE SERVICES AND WE WILL ASSUME NO LIABILITY OR RESPONSIBILITY FOR ANY (1) ERRORS, MISTAKES, OR INACCURACIES OF CONTENT AND MATERIALS, (2) PERSONAL INJURY OR PROPERTY DAMAGE, OF ANY NATURE WHATSOEVER, RESULTING FROM YOUR ACCESS TO AND USE OF THE SERVICES, (3) ANY UNAUTHORIZED ACCESS TO OR USE OF OUR SECURE SERVERS AND/OR ANY AND ALL PERSONAL INFORMATION AND/OR FINANCIAL INFORMATION STORED THEREIN, (4) ANY INTERRUPTION OR CESSATION OF TRANSMISSION TO OR FROM THE SERVICES, (5) ANY BUGS, VIRUSES, TROJAN HORSES, OR THE LIKE WHICH MAY BE TRANSMITTED TO OR THROUGH THE SERVICES BY ANY THIRD PARTY, AND/OR (6) ANY ERRORS OR OMISSIONS IN ANY CONTENT AND MATERIALS OR FOR ANY LOSS OR DAMAGE OF ANY KIND INCURRED AS A RESULT OF THE USE OF ANY CONTENT POSTED, TRANSMITTED, OR OTHERWISE MADE AVAILABLE VIA THE SERVICES. WE DO NOT WARRANT, ENDORSE, GUARANTEE, OR ASSUME RESPONSIBILITY FOR ANY PRODUCT OR SERVICE ADVERTISED OR OFFERED BY A THIRD PARTY THROUGH THE SERVICES, ANY HYPERLINKED WEBSITE, OR ANY WEBSITE OR MOBILE APPLICATION FEATURED IN ANY BANNER OR OTHER ADVERTISING, AND WE WILL NOT BE A PARTY TO OR IN ANY WAY BE RESPONSIBLE FOR MONITORING ANY TRANSACTION BETWEEN YOU AND ANY THIRD-PARTY PROVIDERS OF PRODUCTS OR SERVICES. AS WITH THE PURCHASE OF A PRODUCT OR SERVICE THROUGH ANY MEDIUM OR IN ANY ENVIRONMENT, YOU SHOULD USE YOUR BEST JUDGMENT AND EXERCISE CAUTION WHERE APPROPRIATE.

.

IN NO EVENT WILL WE OR OUR DIRECTORS, EMPLOYEES, OR AGENTS BE LIABLE TO YOU OR ANY THIRD PARTY FOR ANY DIRECT, INDIRECT, CONSEQUENTIAL, EXEMPLARY, INCIDENTAL, SPECIAL, OR PUNITIVE DAMAGES, INCLUDING LOST PROFIT, LOST REVENUE, LOSS OF DATA, OR OTHER DAMAGES ARISING FROM YOUR USE OF THE SERVICES, EVEN IF WE HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. NOTWITHSTANDING ANYTHING TO THE CONTRARY CONTAINED HEREIN, OUR LIABILITY TO YOU FOR ANY CAUSE WHATSOEVER AND REGARDLESS OF THE FORM OF THE ACTION, WILL AT ALL TIMES BE LIMITED TO THE LESSER OF THE AMOUNT PAID, IF ANY, BY YOU TO US OR CERTAIN US STATE LAWS AND INTERNATIONAL LAWS DO NOT ALLOW LIMITATIONS ON IMPLIED WARRANTIES OR THE EXCLUSION OR LIMITATION OF CERTAIN DAMAGES. IF THESE LAWS APPLY TO YOU, SOME OR ALL OF THE ABOVE DISCLAIMERS OR LIMITATIONS MAY NOT APPLY TO YOU, AND YOU MAY HAVE ADDITIONAL RIGHTS.

You agree to defend, indemnify, and hold us harmless, including our subsidiaries, affiliates, and all of our respective officers, agents, partners, and employees, from and against any loss, damage, liability, claim, or demand, including reasonable attorneys’ fees and expenses, made by any third party due to or arising out of: (1) use of the Services; (2) breach of these Legal Terms; (3) any breach of your representations and warranties set forth in these Legal Terms; (4) your violation of the rights of a third party, including but not limited to intellectual property rights; or (5) any overt harmful act toward any other user of the Services with whom you connected via the Services. Notwithstanding the foregoing, we reserve the right, at your expense, to assume the exclusive defense and control of any matter for which you are required to indemnify us, and you agree to cooperate, at your expense, with our defense of such claims. We will use reasonable efforts to notify you of any such claim, action, or proceeding which is subject to this indemnification upon becoming aware of it.

.

We will maintain certain data that you transmit to the Services for the purpose of managing the performance of the Services, as well as data relating to your use of the Services. Although we perform regular routine backups of data, you are solely responsible for all data that you transmit or that relates to any activity you have undertaken using the Services. You agree that we shall have no liability to you for any loss or corruption of any such data, and you hereby waive any right of action against us arising from any such loss or corruption of such data.

We reserve the right to change, modify, or remove the contents of the Services at any time or for any reason at our sole discretion without notice. However, we have no obligation to update any information on our Services. We will not be liable to you or any third party for any modification, price change, suspension, or discontinuance of the Services.

 We cannot guarantee the Services will be always available. We may experience hardware, software, or other problems or need to perform maintenance related to the Services, resulting in interruptions, delays, or errors. We reserve the right to change, revise, update, suspend, discontinue, or otherwise modify the Services at any time or for any reason without notice to you. You agree that we have no liability whatsoever for any loss, damage, or inconvenience caused by your inability to access or use the Services during any downtime or discontinuance of the Services. 

.

Visiting the Services, sending us emails, and completing online forms constitute electronic communications. You consent to receive electronic communications, and you agree that all agreements, notices, disclosures, and other communications we provide to you electronically, via email and on the Services, satisfy any legal requirement that such communication be in writing. YOU HEREBY AGREE TO THE USE OF ELECTRONIC SIGNATURES, CONTRACTS, ORDERS, AND OTHER RECORDS, AND TO ELECTRONIC DELIVERY OF NOTICES, POLICIES, AND RECORDS OF TRANSACTIONS INITIATED OR COMPLETED BY US OR VIA THE SERVICES. You hereby waive any rights or requirements under any statutes, regulations, rules, ordinances, or other laws in any jurisdiction that require an original signature or the delivery or retention of non-electronic records, or to payments or the granting of credits by any means other than electronic means, or any inconvenience caused by your inability to access or use the Services during any downtime or discontinuance of the Services.

Opt in Via Website When a client signs up for an account, the client must first enter their phone number. A 2FA message is sent to validate that phone number. After that, the client is  asked if they wish to receive account notification messages sent to the provided (and validated) phone number. The client fills out a form on the website where they can consent to receive notification messages.  The messaging disclosure is displayed to users by this form.Under the “Contact Us” website option, there is a form to fill out to get more information. The user’s phone number is requested. When a client uses our online form to make an appointment, they are asked if they would like SMS appointment reminders sent to their phone. If they check the box, YES, then appointment reminders will be sent.

The client can reach out to us via SMS (the phone number to text is on the website). We’ll send back a welcome message which notes that they will now receive updates via SMS. The welcome (or opt-in message) will have all SMS disclosures.

Opt-in Via Verbal Consent (including Voice Calls) While an team member is on the phone with a client we ask the client to confirm if they wish to receive additional information via SMS. If the client agrees, the information is sent. Messaging and data charges may apply and that the client can opt-out at any time by replying STOP and that HELP provides them more information.

When a client requests directions via a phone call, we ask if it is okay to send them an SMS message with directions to our office. Additionally, when a cleint call us for an appointment, we ask if they would like to receive appointment reminders via SMS. During these calls, clients are reminded that message and data rates apply, that they can always opt-out later by replying STOP. Clients will only receive appointment reminder messages when they make an appointment and that no other messages will be received.

Baron Counseling Services LLC won’t sell or convey the client's private mobile data to any third parties.

 

 

SMS Text Messaging Privacy Policy

Baron Counseling Services wishes to send SMS text messages and timely information to you. Baron Counseling Services LLC prioritizes your privacy and diligently respects your preferences regarding personal information. In accordance with this commitment, we implemented the following policy for the utilization of our SMS text messaging service. No mobile information will be disclosed to third parties or affiliates for marketing or promotional reasons. Sharing information with associate’s in support services, including services to clients, is authorized. All other case categories exclude text messaging originator opt-in data and consent; this information will not be shared to any third party. Kindly review our policy thoroughly to comprehend how we gather, utilize, and manage your phone numbers.

Collection of Phone Numbers

We collect your phone numbers only when you voluntarily provide them to us for example during transactions inquiries or when you sign up for our SMS messages.

Use of Phone Numbers for SMS

Your phone numbers are primarily used to provide you with personalized services, updates, appointment reminders, and promotional offers. These text messages may relate to our products, services, discounts or any updates that we think may interest you. We may also provide special discounts or offers through SMS messages. SMS messaging charges may be applied by your phone carrier.

Opting In 

By opting in, you consent to receive SMS text messages from Baron Counseling Services LLC at the specified phone number. Charges for messages and data may be incurred.

By opting in you have indicated that you are interested in receiving important messages from Baron Counseling Services LLC as a HIPAA-compliant organization we must inform you SMS text message is not a fully secure channel. To confirm and opt into messaging reply YES. Text HELP for Help and STOP to cancel.  Message and data rates may apply. Messages frequently vary.

Opting Out

If you wish to stop receiving SMS messages from us at any time, simply reply to the text with

·         Texting STOP to opt-out

·         Texting UNSCRIBE to opt-out

·         Texting CANCEL to opt-out

·         Texting QUIT to opt-out

 Please note that once you have opt-out we will not send you anymore SMS messages nor will we send or transfer your phone number to any other party.

Message and Data Rates

Please be aware that message and data rates may apply to any SMS messages sent or received. The rates are determined by your carrier and the specifics of your mobile plan.

 Policy Changes

We may amend this policy. We will notify you of any substantial changes in the way we handle your information by sending you prominent notice both directly and through our website.

Support

We thank you for your understanding and corporation if you have any questions or need technical assistance regarding our SMS text message communications and policy, please email us at info@baroncounseling.com or call at 786-320-8722.

These Legal Terms and any policies or operating rules posted by us on the Services or in respect to the Services constitute the entire agreement and understanding between you and us. Our failure to exercise or enforce any right or provision of these Legal Terms shall not operate as a waiver of such right or provision. These Legal Terms are fully permissible by law. We may assign any or all our rights and obligations to others at any time. We shall not be responsible or liable for any loss, damage, delay, or failure to act caused by any cause beyond our reasonable control. If any provision or part of a provision of these Legal Terms is determined to be unlawful, void, or unenforceable, that provision or part of the provision is deemed severable from these Legal Terms and does not affect the validity and enforceability of any remaining provisions. There is no joint venture, partnership, employment, or agency relationship created between you and us because of these Legal Terms or use of the Services. You agree that these Legal Terms will not be construed against us by virtue of having drafted them. You hereby waive all defenses you may have based on the electronic form of these Legal Terms and the lack of signing by the parties hereto to execute these Legal Terms.

To resolve a complaint regarding the Services or to receive further information regarding use of the Services, please contact us at:

 

BARON COUNSELING SERVICES, LLC

18441 NW 2ND AVE

SUTIE 116, NORTH TOWER

MIAMI, FL 33169-4517

UNITED STATES

Phone: 786-320-8722

Fax: 786-320-6891

Email: info@baroncounseling.com