Table Reservation Policies
In order to ensure that sales and solicitations conducted at the designated solicitation location are in accordance with established policies and procedures, The Gertrude C. Ford Ole Miss Student Union (OMSU) retains the authorization to supervise and direct any sales or solicitations by vendors at the OMSU. Under IHL policy, the University grounds, buildings, and other facilities are not generally available to outside organizations. As such, the University prohibits solicitation on campus, except as permitted by this policy. Solicitation is defined as attempting to sell or providing promotional or informational materials intended to promote, sell, or advertise a good, service, or organization not affiliated with the University. This policy does not apply to vendors who are working under a contract to do business with the University.Solicitation on campus may only occur at tables located on The Gertrude C. Ford Ole Miss Student Union (“OMSU”) Plaza during the times listed below.
The policy for reserving space for solicitations in the OMSU is as follows:
1. Solicitors are defined as individuals, companies, or groups who engage in Solicitation.
2. Reservations are made through the OMSU, where a reservation agreement must be completed.
3. Available space for Solicitations is restricted to the preset locations at the Student Union between the hours of 8:00 a.m. - 4:00 p.m. Due to fire code and building regulations, tables may not be moved from assigned spaces.
4. Space is limited to five (5) Solicitors per day. Solicitors must understand that competing businesses could be present on day of reservation in different Student Union locations.
5. No Solicitations will be allowed outside of the reserved table location located on the OMSU Grove Plaza. All solicitations must remain at the designated table location. Tables will be placed each day rain or shine.
6. No music or amplified sound is permitted by Solicitors.
7. There is a $200 fee per day to solicit in the designated locations on campus. Solicitors requesting space for one week (five consecutive days), will be assessed a flat fee of $900. For Solicitors that need a larger area, up to 3 booth spaces may be reserved for a fee of $100 per additional space per day. Requests for additional space on the Union Plaza must be communicated to the OMSU Reservations office. Other fees may apply.
8. All fees must be paid at time of reservation. All payments must be in the form of cash, check, or Visa/MasterCard. If the check is returned for insufficient funds or not otherwise processed by the bank, the reservation will be cancelled and the Solicitor will not be allowed to reserve space in the future unless cash is paid for reservation fee.
9. Upon request, a parking pass will be mailed to the address provided for reservations placed two (2) weeks in advance of reservation. If the reservations are placed inside the two (2) week window, parking passes will be available for pickup at the OMSU office on the third floor of the building. Additional parking passes can be purchased at the Welcome Center on University Avenue.
10. Cancellations must be made 24 hours in advance. A penalty fee of $150.00 may be assessed for Solicitors failing to appear on the date(s) reserved without proper notification.
11. There can be no Solicitations or marketing that will conflict with the exclusive sales agreement that the University has with contracted businesses and/or corporations. This includes providing food or drinks that conflict with existing contracts the university has with vendors (e.g. non-Coca Cola products, cookies, pizza). For clarification, please contact the OMSU.
12. There shall be no Solicitation, marketing, or recruitment by credit card companies other than those affiliated with the University of Mississippi.
13. Fronting is prohibited. “Fronting” is defined as permitting a non-University individual or organization to use University space/facilities and services under the guise that the activity is a University-sponsored program in order to avoid payment. The presence of a Solicitor on campus does not imply a special or exclusive relationship with the University or that the Solicitor’s promotional or informational materials are University-sponsored. Solicitors are prohibited from suggesting otherwise. Violators will have their reservation privileges revoked.
14. The OMSU reserves the right to cancel the signed contract made with the Solicitor. If the Solicitor has items on display, the Solicitor must promptly remove all items and immediately leave the location. Rental fees received will not be reimbursed. In the event that the University suspends campus activities or closes, the table reservation will be cancelled, and the user will have the opportunity to reschedule. Failure to abide by these guidelines will result in loss of privileges.