Client & Project Setup

Client & project setup.
Welcome! The information below will enable us to set both you and your new project up on our systems, and where relevant, to begin work on the pre-construction information (PCI) required for our duties as principal designer.
Name*

First NameLast Name
Company Name
if applicable
Correspondance Address*

Street Address

Street Address Line 2

CityCounty / Province

Postal / Zip CodeCountry
Phone Number*
Please enter a valid phone number.
Email*
example@example.com
Client Confirmation*

I am a commercial clientI am a domestic client

Site Details.
Site Address*

Street Address

Street Address Line 2

CityCounty / Province

Postal / Zip CodeCountry
Do you require planning?*

YesNoUnsure (we will advise you)
Project Description*
Please provide a brief description of the project, i.e. internal fit-out to form a coffee shop, new build office block, rear extension etc.
Please attach any useful drawings you may have such as plans, surveys or CAD drawings

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Please attach any services or utilities information you may have

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Do you own the site*

FreeholdLeasehold / other
Landlord name / Company*
Landlord Address*

Street Address

Street Address Line 2

CityCounty / Province

Postal / Zip CodeCountry

Client Care Duties

(Domestic work)
Prior to undertaking any services in connection with the Project we would like to take this opportunity to advise you of duties that you have as our client under the Construction (Design and Management) Regulations 2015 (‘CDM Regulations’) and The Building Regulations 2010 (‘Building Regulations’) as amended by The Building Regulations etc. (Amendment) (England) Regulations 2023.

These regulations create statutory duties for clients, designers and contractors in connection with the design and construction of buildings to ensure that buildings are safe to build, occupy, maintain and demolish and to ensure that they comply with the relevant requirements of the Building Regulations (‘relevant requirements’).

Our designer duties under the regulations prohibit us from starting design work unless we are satisfied that you are aware of your duties under the regulations.

As a domestic client your duties under the regulations are to:
- Provide building information and pre-construction information as soon as is practicable to every designer and contractor appointed, or being considered for appointment, on the Project
- Cooperate with any other person working on or in relation to the Project to the extent necessary to enable any person with a duty or function under the regulations to fulfil that duty or function.
There are further client duties under the regulations that will be undertaken by others on your behalf because you are a domestic client. These duties include making suitable arrangements for planning, managing and monitoring the Project, including allocating sufficient time and other resources, that must be maintained and reviewed throughout the Project, so as to ensure:
- Design work is carried out so that the building work to which the design relates, if built, would be in compliance with all relevant requirements
- Building work is carried out in accordance with all relevant requirements
- Designers and contractors working on the Project cooperate with each other to ensure compliance with all relevant requirements
- Design and building work is periodically reviewed to identify whether it is higher-risk building work
- Building work can be carried out, so far as reasonably practicable, without risks to the health and safety of any person affected by the Project
- Facilities required by Schedule 2 of the CDM Regulations are provided in respect of any person carrying out construction work.
If there will only be one contractor on the Project these client duties must be undertaken by that contractor. If there is more than one contractor, these client duties must be undertaken by the principal contractor. Alternatively, if you would like us undertake these duties on your behalf, as your principal designer, we would be happy to discuss this with you.
Number of contractors envisaged for the project*

More than oneOnly one
You must appoint:
- A designer with control over the design work as the principal designer
- A contractor with control over the building work as the principal contractor.
You may make separate appointments to these roles under the CDM Regulations and Building Regulations respectively. Or you may certify that your CDM Regulations principal designer and principal contractor are also to be treated as your Building Regulations principal designer and principal contractor.
Principal Designer*

I hereby instruct Architecture Design Limited to act as my Principal Designer and understand that this is a separate role incurring additional fees.I will appoint another designer for this role
Under the CDM Regulations and Building Regulations the contractor will be the principal contractor with control over the building work.

As the lead designer on the Project we confirm that we shall be your principal designer with control over the design work.
More guidance regarding your client duties can be viewed here:

Health and Safety Executive - Client Roles and Responsibilities

Planning

As a commercial planning application is required, we will need a bit more information from you.
What do you need?*

Change of useExtensionNew buildAdvertisement consentListed building consentExternal seatingOther
Current use of the building or site*
Title Number
London properties only
EPC Number
London properties only
Opening hours required
if applicable
Existing number of staff
Proposed number of staff
Parking
Please provide details of any parking you have allocated to the property
Waste Storage
Please provide details of any allocated waste storage. If none, we may need to site bins internally which will affect the layout.

Client Care Duties

(Commercial work)
Prior to undertaking any services in connection with your project, we would like to take this opportunity to ensure you are aware of the statutory duties you have as our client under the Construction (Design and Management) Regulations 2015 (‘CDM Regulations’) and The Building Regulations 2010 (‘Building Regulations’) as amended by The Building Regulations etc. (Amendment) (England) Regulations 2023.

The Building Regulations prohibit us from starting design work unless we are satisfied that you are aware of your duties under the regulations. To this end, we have summarised the points below and recommend that you seek legal advice regarding your duties if you are unsure of anything:
Suitable Arrangements
The CDM Regulations and Part 2A (Dutyholders and competence) of the Building Regulations state that as a client you must make suitable arrangements for planning, managing and monitoring the Project, including allocating sufficient time and other resources so at to ensure:
- Design work is carried out so that the building work to which the design relates, if built, would be in compliance with all relevant requirements
- Building work is carried out in accordance with all relevant requirements
- Designers and contractors working on the Project cooperate with each other to ensure compliance with all relevant requirements
- Design and building work is periodically reviewed to identify whether it is higher-risk building work
- Building work can be carried out, so far as reasonably practicable, without risks to the health and safety of any person affected by the Project
- Facilities required by Schedule 2 of the CDM Regulations are provided in respect of any person carrying out construction work.
Relevant requirements mean the requirements of the Building Regulations to the extent these are relevant to the building work or design work of the Project.
You must ensure that the arrangements for planning, managing and monitoring the Project are maintained and reviewed throughout the Project.

You also have duties under the CDM Regulations and Building Regulations to:
- Provide building information and pre-construction information as soon as is practicable to every designer and contractor appointed, or being considered for appointment, on the Project, including making suitable arrangements to ensure information is provided to designers and contractors working on a project which includes any higher-risk building work, or where work becomes higher-risk building work, to make them aware that the project include higher-risk building work and the nature of the higher-risk building work
- Cooperate with any other person working on or in relation to the Project to the extent necessary to enable any person with a duty or function under the regulations to fulfil that duty or function.
Confirmation*

I confirm that I am aware of my duties
More guidance regarding your client duties can be viewed here:

Health and Safety Executive - Client Roles and Responsibilities

Principal Designer and Principal Contractor
Where we envisage that more than one contractor will be working on this project, under the CDM Regulation and Building Regulations you must appoint in writing:
- A designer with control over the design work as the principal designer.
- A contractor with control over the building work as the principal contractor.
You may make separate appointments to these roles under the CDM Regulations and Building Regulations respectively. Or you may certify that your CDM Regulations principal designer and principal contractor are also to be treated as your Building Regulations principal designer and principal contractor, provided they are competent to fulfil both functions.

We recommend that you appoint a CDM Regulations and Building Regulations principal designer at the earliest opportunity but you must do so before the construction phase begins or the building regulations approval application is submitted to the Regulator for Higher-Risk Buildings. If you fail to appoint a competent principal designer, you must fulfil the duties of the principal designer until you appoint another person to the role.
Principal Designer*

I hereby instruct Architecture Design Limited to act as my Principal Designer and understand that this is a separate role incurring additional fees.I will take on the roles and duties myself

Additional Information

We realise that you might only just be starting out on your project, but as you have requested for us to be your principal designer, the more information you can give us at this stage the better we can prepare for the works ahead.
Principal Contractor
if known
Any other designers & consultants
Commencement date

DayMonthYear
Date
Completion date

DayMonthYear
Date
Do you want us to submit for building control on your behalf?*

YesNo
If your project is expected to last longer than 30 working days and have more than 20 workers working on the project at any one time, or exceed 500 person days, you will need to make sure that your project is notified to the relevant enforcing authority.
Would you like us to notify HSE on your behalf?*

YesNo
Please upload the following information if available at this stage.
Asbestos Report

if required
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Lease Plan

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Fire Risk Assessment

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Existing H&S file

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Programme of Works

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Construction Phase Plan

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Confirmation

Please sign to confirm you are happy with your answers. You will have also been sent a formal quote for agreement, so please look out for this email from our accounts system at Xero.
Signature

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Client & project setup.

Site Details.

Client Care Duties

Planning

Client Care Duties

Suitable Arrangements

Principal Designer and Principal Contractor

Additional Information

Confirmation