Organized Q - Virtual Executive Assistant - Special Application Form

Organized Q: Virtual Executive Assistant: Special Application Form - Part 1
Please read this carefully.

NOTE: This application is to help identify candidates who are qualified for a very specific role with a very specific client.

To qualify for this position, candidates MUST:

1. Live in and be able to work in the United States legally

2. NOT live in California (At this time, we are unable to hire applicants from the state of California.)

3. Be able to work between the hours of 10AM - 5PM Eastern Time.

The form will not let you proceed if you do not fit these qualifications.

This application process has two parts.

Questions in Part 1 (this part) are relatively straightforward and can be completed within a relatively short period, though you may need some extra time to collect/produce the following:
1. Updated resume
2. Cover letter
3. Answers to three open-response questions on page 6
  1. "Describe how you would handle fast-paced work in a virtual environment."
  2. "Describe a project or task you completed with minimal supervision."
  3. "How do you prioritize your tasks when handling multiple projects at once?
After completing Part 1, candidates will have five (5) business days to complete Part 2, which consists of a representative assignment. The details of the assignment are described on the last page of Part 1 for convenience.
I live in AND am legally able to work in the United StatesI do NOT live in CaliforniaI am able to work between the hours of 10AM - 5PM Eastern Time

Name, Location, Availability, Preferred Rate
Name*

First NameLast Name
Email*
example@example.com
Phone Number*
Please enter a valid phone number.Format: (000) 000-0000.
Expected Hourly Rate*
What is your target hourly rate (a range or single value is fine)
Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip CodeCountry
Organized Q invites all well-qualified candidates to apply. We are passionate about providing flexible remote work opportunities to various communities, including the military-connected community.
Do you have any military affiliation (military spouse, Veteran, Active-Duty, military family member, reservist, National Guard, etc.)? If yes, please explain:

Resume, Cover Letter, LinkedIn Profile
Cover Letter*

In your cover letter, please explain why you want to work for Organized Q and any other important information you think would be helpful
Cancelof
Resume*

Please Upload Your Latest Relevant Resume
Cancelof
LinkedIn Profile URL*
No formal educationPrimary educationSecondary education / High schoolVocationalAssociate degreeBachelor's degreeMaster's degreeDoctorate or higher (PhD, JD, MD, etc.)
Minors, Majors, Concentration, or field of study
E.g., Business Administration, Finance, Early Childhood Education, Economics, etc.

Executive Assistant Experience
How many years of experience as an executive assistant do you have?*
What was the name of the last company or organization where you provided executive assistant services?
What was your title in this organization?
YesNo
I have a modern smartphoneI have a modern laptop or PC with a working camera and microphoneI'm willing to sign an NDA and Non-Compete contract

Other Experience
Describe how you would handle fast-paced work in a virtual environment. For example, how would you handle a situation where the client has an urgent request that will require multiple hours of internet research, phone calls, data processing, and recommendations generation within a relatively short period of time?*
Describe a project or task you completed with minimal supervision. How did you organize and manage your responsibilities?*
How do you prioritize your tasks when handling multiple projects at once?*

Software, Tools, Applications
Instructions:

For the following questions, please identify the tools and/or applications you have used and/or are proficient within each category.

Response format:

List the application name, the number of years you have used it, and your proficiency level with the application on a scale of 1-10, with 10 being the greatest level of proficiency.

Separate the application name, # years, and proficiency with the pipe character "|" Example:

Microsoft Word | 3 | 7

List each application on a separate row.
Word Processing Applications
Data Analysis Applications
Virtual Meeting and Conferencing Applications
Calendar and Schedule Management Applications
Task and/or Project Management Applications

Assignment
Situation / Background:

You have just been assigned as the new virtual executive assistant to a fast-growing startup company.

The client wants to plan an off-site meeting in Portland, Maine, sometime in June. They want to decide on venues and restaurants during their next leadership meeting (in two weeks).

They need your help identifying a venue that can accommodate 15 employees for 3 days (weekdays) and two nights. They also need help identifying solutions for breakfast, lunch, and dinner that accommodate all employees, some of whom will need vegan meal options. Breakfast and lunch should be catered or available onsite or within walking distance of the main venue. Dinners should be at restaurants somewhere other than the primary venue location.

Situation:

Recommend three possible venues in the Portland, ME, area that can accommodate all 15 employees for the desired period of time, as well as a short list of vendors and/or restaurants that fit the requirements/criteria.

The client has explicitly asked for "cost estimates" to be included with the recommendations.

Assume that a group of executives will use your deliverable(s) as-is during an internal meeting where they will want to make formal decisions or approvals. Use your judgment and try to anticipate the kind of information (and the format and presentation of that information) that they will need to make decisions.

When done with your research and deliverables, you may submit your final deliverable(s) using one (or both) of the options below.
Please verify that you are human*
Should be Empty:

Organized Q: Virtual Executive Assistant: Special Application Form - Part 1

Name, Location, Availability, Preferred Rate

Resume, Cover Letter, LinkedIn Profile

Executive Assistant Experience

Other Experience

Software, Tools, Applications

Assignment