Committee Application Form

I am already a member of kissingpoint cottage

Name

First NameLast Name

Email address

example@example.com

Address

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code

Phone Number

Please enter a valid phone number.Format: (000) 000-0000.

Position nominating for

this is second choice if original position is already filled

I understand that if appointed to the committee I will need to put aside a minimum of 5 hours a week (in face, online, behind the scenes and meeting attendance)

Do you have a current first aid certificate?

Do you agree to getting a first aid certificate within 2 weeks of being voted in? (This will allow you to open and close the cottage, and facilitate sessions in the Coordinators absence)

I agree to get my working with children check (paid or unpaid) within 2 weeks of being appointed and give the number back to the coordinator/Secretary. If I already have my WWCC I agree to give the number to the coordinator/secretary. Please note only NSW WWCC will be valid.

Please provide your NSW WWCC if you already have one:

I agree to sign a confidentiality form and read the Governance handbook outlining roles and responsibilities of committee members, I understand that if I breach any confidentiality agreement or governance policies I run the risk of being removed from the committee immediately.

Why do you want to join Kissingpoint Cottage Committee, what can you bring to the cottage?

Committee notes:

Committee members are appointed for 1 year OR until the AGM (which ever comes first) of that financial year where all positions must be re-applied for,
Due to the requirement of 5 hours a week, committee members are able to claim 5 hours volunteering for CCS (more hours volunteered will be able to clain for more CCS)
Committee members and volunteers will be asked to open or close the cottage for general sessions if the coordinator is unable to or is required for another purpose,
Committee memebers must have their WWCC and be willing to get their first aid certificate
At least 2 committee memebers are expected to attend special events (eg. Open days, DMFS welcome days etc)
If you are applying for an Executive position (president, vice president, secretary, treasurer) you must be present at the AGM

Disclaimer

Kissingpoint Cottage is a government-funded, not-for-profit incorporated association operated by volunteers. We maintain a zero-tolerance policy towards bullying, verbal, physical, and psychological abuse.

We are committed to fostering a safe, respectful, and inclusive environment, built on cohesion, collaboration, and fresh ideas. Our goal is to provide a friendly and supportive space for the Defence community and their families.

Terms and Conditions of Nomination:

By signing below and Submitting this nomination for a position on the commitee, I acknowlage and agree to the following conditions of elected:

Notice of Resignation: I agree to provide a minimum of 14 days written notice to the Secretary should I intend to resign from my position prior to the end of my term.
Hand over Compliance: During this 2 week notice period, I agree to complete a full handover of my role, which includes updating and surrending all association booklets, opeational notes, files, digital login credentials and physical assests.
Banking and Finacial Transitions: If my role includes bank signitory access, I acknowlage that removing myself from the account requires prompt action. I agree to cooperate fully with the bank transition process within my notice period, including phsyically attending the finacial institution in person if required by the bank to execute the necessary paperwork
Association property: I acknowlage that all records, documents, and accounts maintained during my tenture remain the sole property of the incorporated assocaition and must not be deleted, withheld, or destroyed upon my departure.
Act in good faith and proper purpose: I must make decisions that benifit the accosiation as a whole, not my personal friends and adgendas,
Duty of Care, dilligance and skill: I acknowlage that i must read the fiancail reports and understand what I am voting on. As a committee member it is my responsibility to know the up to date information on the association
Insolvent Trading: I am acknowlage that as a committee member i can be help persoanlly and finacially liable for any purchases approved or signed contracts made when the association doesnt have enough money in the bank to pay its debts.
Conflic of Intrest: I acknowlage that if I, my partner or family stands to gain finacially from a decision I mut declare this conflict of intrest and remove myself from the vote (eg- if the committee are buying new booklets and a members brother owns a printing shop that memeber cannot vote on the printing contract)
Confidentiality: I acknowlage that committee decision, minutes and personal member data (emails, phone numbers and address) are stricltly confidental and cannot be shared outside the committee room or used for personal gain.
Consitution: I acknowlage that within 14 days of being voted in I will read, understand and agree to abide by the constitution and relevant state legislation.
Attendance: I acknowladge that as a committee memebr the attendance of monthly meetings, regualr events, special events and expected roles and responsibilty is a mandatory requirement for holding office.
Communication: I acknowlage and agree that by applying for the committee I will respond to all communication related to the cottage in a timely manner. I also agree that all communication will be through approived channels (email and whatsapp comittee group) and that repeated communication through personal avenues outside of buisness hours can result in dismissal from the board.

Signature

For Office use only
to be signed by 2 committee members (either management or general)
Name: blanks
Position:   Comittee position
Signature: Signature
Date:Date
Name: blank
Position:   Committee position
Signature:Signature
Date:   Date

KissingPoint Cottage