HISPANIC HERITAGE FESTIVAL Dayton, Ohio

SOLD OUT / DO NOT APPLY

The Puerto Rican, American and Caribbean Organization (PACO) is a non-profit organization dedicated to the success of the Hispanic community in Dayton. PACO and Five Rivers MetroParks invite you to participate as a Merchandise Vendor at our 23^rd Annual Hispanic Heritage Festival on Saturday, September 21, 2024 at RiverScape MetroPark in Dayton. Participation terms and information for vendors are provided below. If you have any questions, please contact the Vendor coordinator (info provided below).

La Puerto Rican, American and Caribbean Organization (PACO) es una organización sin fines de lucro dedicada al éxito de la comunidad hispana en Dayton. PACO y Five Rivers MetroParks les invita a participar como Vendedor de Mercancías en nuestro evento de recaudación de fondos más importante del año, el 23^o Annual Hispanic Heritage Festival, a celebrarse el Sábado, 21 de Septiembre de 2024 en RiverScape MetroPark en Dayton. Debajo les ofrecemos los términos de participación e información para todos los vendedores. Si tiene alguna pregunta o necesita ayuda traduciendo esta solicitud, favor de comunicarse con el coordinador de vendedores.

Terms and Conditions:

General Event Info: Address: RiverScape MetroPark, 111 East Monument Avenue, Dayton Ohio, 45402
Date and Hours: Saturday, September 21, 2024, 11:00 am – 11:00 pm
Admission: The festival is FREE to the public
PACO has exclusive beverage rights. PACO will sell water, carbonated beverages (soda/pop) and alcoholic beverages at the festival as a fundraiser for our yearly activities. Vendors will NOT be allowed to serve, give away, or sell neither water, carbonated beverages (soda/pop) nor alcoholic beverages at the festival. PACO also reserves the right to approve sale of other beverages at the festival.
Space is limited and applications will be accepted on a first-come, first-serve basis.
PACO reserves the right to reject any application. If your application is rejected, the vendor coordinator will contact you directly and provide an explanation and options. Application fees will not be cashed until your application has been approved. No space will be reserved or application considered official until full payment has been met.
Participation fee will include a space at the following rates for merchandise vendors:
All money must be paid by deadlines as specified in the table above. Not meeting deadlines will impact the cost to participate and may exclude your business from being admitted to the festival.
The festival will proceed rain or shine. Due to the upfront operational costs for producing the festival, the participation fee is non-refundable once an application is approved (see #8 for exceptions). No refunds will be given if the event is canceled after it opens due to events beyond the control of the organizers.
IF THE FESTIVAL HAD TO BE SUSPENDED DUE TO ‘ACTS OF GOD’ (e.g., GLOBAL PANDEMIC), WE WILL REFUND VENDORS THEIR APPLICATION FEE IN ITS ENTIRETY (MINUS ANY CREDIT CARD FEE, IF THE VENDOR PAID ONLINE).
A $35 fee will be charged for dishonored/returned checks.
PACO requests that oversized layouts (i.e., Options B and D in the table above, see Bullet 5), including trailers longer than 10 ft. or extending more than 10 ft. from the sidewalk, submit pictures or a diagram of the proposed layout or trailer. PACO reserves the right to reject oversized trailers if they cannot be accommodated at the festival.
Additional items are available for rental per request (i.e., Tent $75; Table $12; Chair $6). Please make the request and payment with the application, as their availability will be very limited if requested the day of the festival.
Layout of the event, including booth locations, is at the discretion of PACO and MetroParks and is subject to many factors including crowd spacing, booth power requirements and safety considerations. There is no guarantee of booth location from year to year either stated or implied and space shall not be sublet.
RiverScape MetroPark and PACO are not responsible for damage, theft, or loss of property.
Offensive language or images: RiverScape MetroPark is a public, family-oriented space. Vendors will not wear, sell or display items containing offensive language or images, regardless of language.
Lights are required during evening hours. Light bulbs must be shielded to prevent shattering.
All products to be sold must be submitted and pre-approved by the Vendor Coordinator. Strict adherence will be expected on vending selections. You may be asked to remove items not submitted in your application for approval.
Display product prices in front of booths for ease of visibility by customers.
Important information for the day of the festival:
a. Vendor Set-Up: Vendors will be allowed to set-up on the Friday evening prior to the festival from 8:00 – 10:00 pm (overnight security will be provided), and Saturday morning from 7:00 – 10:00 am. All vendors must be ready 1 hour prior to event time (10:00am) and attend a concessions vendor mandatory meeting. No vehicles will be allowed inside the festival footprint beyond 10:00 am on Saturday.
b. Vendor Close-Down: Vehicles can return following the Park Rangers ‘all clear’ post closure of the event (usually 30 minutes after close). All vendors will have to stop sales at 10:30pm and start clean-up of the area after their last sale is completed. Vendors shall remove tar paper, pack up all equipment and leave the area ready for street sweeping before 12:30am. Street sweeping is scheduled for 12:30am
Vendor will at all times indemnify and hold PACO, RiverScape, their employees, agents, volunteers and sponsors harmless from and against any and all suits, claims, demands, costs, damages, counsel fees, charges, liabilities, and expenses which may at any time be sustained by consequences of any act or negligence of our organization, its employees, agents, or volunteers.
In no instance is PACO responsible or liable for costs in excess of fees charged.
You must have liability insurance from a reputable insurance company, duly qualified to do business in Ohio. A current copy of insurance policy verification must be kept onsite.
By signing and submitting the attached application, you are agreeing to have read, understood and will abide by these Merchandise Vendor Terms and Conditions.

Contact Person: {contactPerson37}
Mailing Address: {mailingAddress}	Cell Phone No: {cellPhone39}
	Alternate Phone: {alternatePhone40}
	E-mail: {email41}

1. Business Information:

By default, we will use email to communicate with you. Check this box ONLY if you require future communications to be mailed to this address:

Store/Vendor Name:*

Country Being Represented (if arts/crafts):

Menu Items you are requesting to sell during the Festival: *

	Menu Items Note: RiverScape MetroPark is a family-oriented space. No offensive images, music or materials are allowed in festival grounds.
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2. Electrical Requirements (Please select one):*

110 amp220 ampN/A

Please describe specific electrical requirements, if any:

3. Booth Space and Rentals Price Schedule

1. Booth Option that Applies:*

	Early Bird Before August 1	Regular August 2 - September 10	Late after September 10	Cost
Regular Vendor Space Space Size: 10'*10'
Double Vendor Space Space Size: 20'*10'
Non-Profit Regular Space Space Size: 10'*10'
Non-Profit Double Space Space Size: 20'*10'

2. Regular Vendor Space

2. Double Vendor Space

2. Non-Profit Regular Space

2. Non-Profit Double Space

2. Sub Total

EIN for Non-Profit Regular Space:

EIN for Non-Profit Double Space:

2. Additional Items You Wish to Rent During the Festival (if any):

	Quantity	Cost
Tents
Tables
Chairs

2. Tents

2. Tables

2 Chairs

2. Sub Total

TOTAL AMOUNT TO PAY (if paid by deadline specified in your option):

I have read, understand and agree to the Merchandise Space Terms and Conditions outlined in this application and will abide by them. I understand that I enter the festival at my own risk. I also agree to obtain all necessary insurance for doing business at RiverScape. RiverScape MetroPark and PACO are not responsible for damage, theft, or loss of my property.

Vendor Signature: *

Date:*

Date

	Quantity	Cost
Tents $75 each
Tables $12 each
Chairs $6 each

	Regular Fee Before August 14	Late Fee August 14 & After	Cost
Regular Education/Info Space – No Sales Allowed Space Size: 10'*10'
Double Education/Info Space – No Sales Allowed Space Size: 20'*10'

	Early Bird Before August 1	Regular August 2 - September 10	Late after September 11	Cost
Regular Vendor Space Space Size: 10'*10'
Double Vendor Space Space Size: 20'*10'
Triple Vendor Space Space Size: 30'*10'
Non-Profit Regular Space Space Size: 10'*10'
Non-Profit Double Space Space Size: 20'*10'

	Menu Items Note: We encourage you to offer a variety of items; however, speed of service is important as it could impact your profitability. Please describe the item you will sell for $5 or less.
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HISPANIC HERITAGE FESTIVAL Dayton, Ohio | 2024