ACA, New England 2025 CampEXPO Application

ACA, New England 2025 CampEXPO Application

Our next New England Camp Conference will take place March 27-29, 2025 at the DoubleTree Manchester Downtown in Manchester, NH. The CampEXPO portion of the event will take place on Thursday, March 27 & Friday, March 28.
For more general info about the conference, visit https://www.acanewengland.org/ne-camp-conference/.

For vendor-specifc information, visit https://www.acanewengland.org/ne-camp-conference/campexpo-vendors/.

Vendor set-up takes place the morning of Thursday, March 27 (beginning at 10 am) and breakdown is immediately following the end of the show on Friday, March 28 at 2:30 pm.
Company Information
Company Name*
Company Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Company Website*
This company/organization is... (please select any that apply)

BIPOC-ownedLGBTQ+ ownedWomen-owned
Contact Information for Pre-Conference Communication

ACA, New England will send all event information, billing, and updates to this point person
Primary Contact Name*

First NameLast Name
Primary Contact Job Title*
Primary Contact Phone Number (direct line to reach person above)*
Primary Contact Email Address*
example@example.com
Company Information For Program/Marketing Materials

To be listed on website, any app or platform, program book, etc.
Is the name, email, and phone listed above for your primary contact the SAME information that should be listed in program/marketing materials for your company?*

YesNo
Company Representative Name

First NameLast Name
Company Representative Job Title
Email Address for Company Listing
Phone Number for Company Listing
Marketing Statement (maximum of 40 words)*

0/40
Company Logo (square thumbnail and full logo)

jpg, jpeg, png, or gif files accepted. For best quality, submit a high resolution, transparent image. Please upload both a square thumbnail and a full logo if you have both.
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Show Details

Your registration includes up to two representatives from your company. These may be changed if needed, as the event nears.
Name, Show Representative # 1 (if same as above name, just re-enter name)*

First NameLast Name
Name, Show Representative # 2

First NameLast Name
Brief Description of Your Booth/Table Set-up
E.g. what do you plan to display, any A/V you may use, etc.
Will your booth have food products available for sample/sale?*

YesNoUnsure
If yes, what kind of food will you have?
If you answered YES or UNSURE to the question above, please know that The City of Manchester Health Department requires all exhibitors involved in the preparation and sampling of food be pre-approved BEFORE the event. (Booths handing out pre-wrapped individual candy pieces are not subject to this rule).

Written permission may be obtained by calling 603-624-6466. Please note: food products may only be distributed by an exhibitor if it is the principle primary product of the exhibitor.
Certificate of Liability

If you do not have it at this time it is REQUIRED prior to arrival at the Expo and must be effective through March 28, 2025.
Please attach your certificate of liability that is valid through March 28, 2025.

This insurance must be general liability coverage with minimum policy limits of $1,000,000 per occurrence and $2,000,000 aggregate and in force during the dates of the event, March 27 - 28, 2025, naming American Camp Association, New England (80 Westview Street, Lexington, MA 02421) as the certificate holder. The following must be listed as additional insured: American Camp Association, New England and DoubleTree by Hilton Manchester Downtown.
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If you need to submit a copy of the certificate after completing this form, email it to Kerry.

If you need to purchase liability insurance, Rainprotection offers a show-specific Exhibitor Liability Insurance Program available by clicking HERE.
Booth Selection

Booths will be assigned first come, first served as applications and deposits/payments are received.
Before completing your selections, please review the EXPO Hall map HERE.

Booths shaded in RED are UNAVAILABLE and already reserved.

Numbered booths shaded in GRAY are available premium/corner booths.

Numbered booths that are WHITE are available interior booths.

Lettered booths that are WHITE are avaialble half booths.

While we will do our best to honor company requests based on booth availability, ACA, New England reserves the right to make final booth assignments and considers adjacent and nearby vendors when making placements.
Type of Booth you Would like to Reserve*
1st Booth Choice*
2nd Booth Choice
3rd Booth Choice
If I have not listed multiple booth choices above and/or my booth choices are not available, I give ACA, New England permission to place me at the booth they think would be the best fit for my company*

Yes, I agreePlease reach out to me to discuss my booth options if my choices are not available.
Please specify any companies/types of companies you prefer not to be adjacent to
I will make my $500 deposit (per booth) by:*

Sending a check to ACA, New England, 80 Westview St., Lexington, MA 02421 within 15 business days (booth will not be held beyond 15 business days if payment is not received)Providing my credit card information belowOther (select if you have trouble submitting your credit card, etc.)
I understand that my deposit is NON-REFUNDABLE and the balance needs to be paid in full by January 30, 2025.*

Yes, I agree
You can find the Exhibitor Rules and Regulations HERE, which contain important information about the CampEXPO and our exhibitor rules and regulations.

Please be sure to read them before entering into this agreement.
I have read and agree to the above linked Exhibitor Rules and Regulations and am authorized to enter into this agreement by my company.*

YES
My company is eligible for the following promotional rate: (Only ONE discount applies per company. Please select the greatest cost-savings for your company. Do not pay in full if you qualify for a discount - price adjustment will be applied to final balance due.)

Non-profit organization ($200 discount) [please select "Other" as your payment type so we can manually apply your discount and we will call you for credit card payment.]First-time New England CampEXPO vendor ($300 cost reduction, a limited number of first-time booths may be available thanks to designated funds, so we encourage you to book early!)

Payment Today (Minimum of $500 per booth is due at this time). Select EITHER deposit OR pay in full option below and if you are getting a first-time vendor price reduction DO NOT select pay in full or else your discount won't be applied.

Deposit

$500.00

Pay in Full - Half Booth

$1,175.00

Pay in Full - Interior Booth

$1,560.00

Pay in Full - Premium/Corner Booth

$1,785.00

Deposits - Additional Booths$500 deposit due for EACH booth. Please add this if you are registering for more than one booth.

$500.00 Quantity

Total

$0.00

Credit Card

First Name

Last Name

Credit Card Number

Security Code

Expiration Month

Expiration Year

If you receive a credit card error message when submitting your form, you need to refresh and start over again (or exit your browser and start over). Hitting the back button will not resolve the issue.

If you're unable to get your credit card to work, select "other" in the I will make my $500 deposit today by... and type please call me for payment at XXX-XXX-XXXX. Then, submit your form. Thank you.
Amount Paid
Name of Person Completing this Application*

First NameLast Name
Signature*

Clear
Date*

MonthDayYear
Date
Should be Empty:

ACA, New England 2025 CampEXPO Application

Company Information

Contact Information for Pre-Conference Communication

Company Information For Program/Marketing Materials

Show Details

Certificate of Liability

Booth Selection