Vessel Application

Vessel Application

This form is to be used to apply for a permit for a vessel to visit South Georgia & the South Sandwich Islands. It is an offence to enter South Georgia & the South Sandwich Islands without an appropriate permit.
Note that yachts with load line length up to 24m must complete the separate Yacht Application Form.

The operators or owners of all commercial tourism, private vessels and other vessels intending to visit South Georgia & the South Sandwich Islands must complete this form. On successful completion of this process, a visit permit will be issued to the ‘Permit Holder’, who will normally be the Expedition Leader on cruise ships.
- Please read the accompanying ‘Visiting South Georgia’ booklet before completing this form.
- All sections must be completed and requested paperwork submitted at the time of application.
- Additional information must be provided where indicated.
- If a question is not applicable, enter ‘N/A’.
Submission of an application is taken to mean that the applicant has read and understood the provisions in the ‘Visiting South Georgia’ document and agrees to abide by them. This responsibility extends to ensuring that visit permit holders and all staff are fully briefed and adhere at all times to current visit permit conditions, including Codes of Conduct and Visitor Management Plans. Failure to comply with GSGSSI requirements could result in a permit being immediately revoked, suspended or alterations made to the conditions of a permit (including the itinerary of a visit) and may preclude the possibility of, or place restrictions on, future permitting.
A1: Details of the vessel operator, charterer or owner
Operator / name of owner*
Company email address*
Company telephone number
(including dialing code)
Applicant contact name*
Applicant contact Email*
example@example.com
Applicant contact telephone number
(including dialing code)
Is the applicant a third-party consultant applying on behalf of the operator?

YesNo
Company Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
IAATO membership type*

No IAATO MembershipIAATO Full MemberIAATO Provisional Member
Is this the first time the operator has operated in South Georgia?*

YesNo
A2: 24 hour Emergency contact (other than vessel)
Name*

First NameLast Name
Phone Number*

Area CodePhone Number
Email*
example@example.com
A3: Invoicing arrangements

Note - please ensure this information is accurate. There is an administrative charge if invoices need to be reissued due to incorrect information submitted on the application.
Name*

First NameLast Name
Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Email*
example@example.com
B1: Vessel – General details
Registered name*
Shipping agent in Falkland Islands (if applicable)
Flag State*
Classification society
Registration number
Call Sign
IMO number
MMSI number
Ice Class / Rating
Gross tonnage
Net tonnage
Load line length or LOA (specify which)*
Fuel type (detail all types carried)
Fuel capacity
Passenger capacity, (excluding all tour & expedition staff and observers)
Number of crew (excluding tour / expedition staff & observers
Vessel Type*

CommercialPrivate
IAATO Category*

CAT 1CAT 2Cruise OnlyYachtNon-IAATO
Is this the first time the ship has operated in South Georgia?*

YesNo
Please note: A manifest of all persons on board must be communicated to King Edward Point 72 hours prior to arrival in the South Georgia Marine Zone.
B3: Vessel - Contact and communication details
Telephone number
Fax number
Inmarsat C
Bridge E-mail address*
Expedition Leader E-mail address*
Alternate bridge email address (if applicable)
Section C: INSURANCE, MEDICAL CAPABILITY, INCIDENT RESPONSE AND CONTINGENCY PLANNING

All visit applicants must have adequate vessel and liability insurance arrangements (including medical insurance) to cover any incident occurring in SGSSI. The medical policies must either cover all passengers, expedition staff and crew members, or, if covered separately from crew and staff, applicants must ensure that all passengers have adequate insurance arrangements to cover the cost of medical evacuation and repatriation.Noting that all persons on board should be made aware of the limitations involved in affecting a medical evacuation from SGSSI and the importance of ensuring the insurance policy coverage explicitly extends to South Georgia & the South Sandwich Islands as necessary.
C1: SOLAS & Emergency Equipment

Government Officers may ask to inspect equipment and check condition & valid in-date certificates. Please provide details below of life-saving equipment carried on board the vessel.
Survival craft
Life rafts & marine evacuation systems
Survival suits
Life jackets
EPIRB
SART
Pyrotechnics
Details of any personal / group survival kits
C2: Safety & Environmental Management
Last ISM Audit

MonthDayYear
Date
Safety Management Certificate No.
Ship’s Sanitation Certificate expiry*

MonthDayYear
Date
Ship’s Sanitation Certificate

Cancelof
*Note that GSGSSI recognises that Ship's Sanitation Certificates are only valid for 6-months. As such, you must supply an updated one once the current one expires for any permit to be valid.
Wreck Removal expiry

MonthDayYear
Date
Wreck Removal Certificate

Cancelof
Medical Capability
The limited medical facilities at King Edward Point provide medical cover for station personnel only. All vessels must be self-sufficient in every respect, including medical cover. In an emergency it may be possible to access some degree of medical assistance from KEP, but this must never be relied upon.

A medical review commissioned by GSGSSI provides guidelines developed for the Provision of Medical Care in South Georgia (and Antarctic Marine Areas). It can be found at: www.gov.gs/docsarchive/visitors
Contingency & incident response planning

SGSSI is a remote environment, which can only be reached by sea. The Territory is 3 to 5 days by ship from the Falkland Islands or South America. Visiting vessels must be self-sufficient in every respect and contingency planning must reflect this and take into account sudden and severe deterioration in weather conditions, remote location with no emergency response or search and rescue (SAR) capability, and no airstrip and no facilities for evacuation of passengers and crew.
The limited medical facilities at King Edward Point provide medical cover for station personnel only. All vessels must be self-sufficient in every respect, including medical cover. In an emergency it may be possible to access some degree of medical assistance from KEP, but this must never be relied upon.

A medical review commissioned by GSGSSI provides guidelines developed for the Provision of Medical Care in South Georgia (and Antarctic Marine Areas). It can be found at: www.gov.gs/docsarchive/visitors
Please attach Risk Assessments, contingency and incident response plans:
Major maritime incidents(fire, flood, grounding, collision)

Cancelof
Medical emergency response and passenger medical evacuation(medical response plan for serious trauma injuries ashore)

Cancelof
Environmental fuel spillage management plan

Cancelof
Emergency repatriation of persons from SGSSI (noting there is no medivac by air)

Cancelof
Bird strike prevention and response

Cancelof
Biosecurity plan

Cancelof
C3: Insurance type of insurance cover (detail all policies)

Include expiry dates
Insurance: Hull & Machinery

MonthDayYear
Date
Insurance: Protection & Indemnity

MonthDayYear
Date
Insurance: Tour Operator Public/Product Liability & Professional Indemnity

MonthDayYear
Date
Insurance: Crew Insurance

MonthDayYear
Date
Section D: Additional Activities & Permissions

Do not include details of Zodiacs, Tenders, or Life rafts/Lifeboats. This section seeks to understand which additional activities you will undertake beyond zodiac cruising or making landings at approved landing sites. The operation of civil aircraft including helicopters paragliders, and microlights is not permitted. A Regulated Activity Permit may be sought for drone (UAV) use in support of approved scientific or media projects.
Will you be using any of the following (select all that apply):

Kayak/CanoeJet SkiSUPHOV/Submarine*ROV*Other
*Note that a separate HOV/ROV application must be completed for each visit.
If you selected "Other", please specify:
Please provide details of airborne craft and, where possible, associated RAP permit number. (Type e.g. drones (UAVs))
Should be Empty:

Vessel Application

A1: Details of the vessel operator, charterer or owner

A2: 24 hour Emergency contact (other than vessel)

A3: Invoicing arrangements

B1: Vessel – General details

B3: Vessel - Contact and communication details

Section C: INSURANCE, MEDICAL CAPABILITY, INCIDENT RESPONSE AND CONTINGENCY PLANNING

C1: SOLAS & Emergency Equipment

C2: Safety & Environmental Management

Medical Capability

Contingency & incident response planning

Please attach Risk Assessments, contingency and incident response plans:

C3: Insurance type of insurance cover (detail all policies)

Section D: Additional Activities & Permissions