Yacht Application

Yacht Application

This form is to be used to apply for a permit for a yacht to visit South Georgia & the South Sandwich Islands. It is an offence to enter South Georgia & the South Sandwich Islands without an appropriate permit.
Note that vessels with load line length greater than 24m must complete the separate Vessel Application Form.

The operators or owners of all commercial and private yachts intending to visit South Georgia & the South Sandwich (SGSSI) Islands must complete a Government of South Georgia & the South Sandwich Islands (GSGSSI) Yacht Visit Application Form. On completion of this process a visit permit will be issued to a ‘Permit Holder’, normally the yacht Skipper / Master.
- Please read the accompanying ‘Visiting South Georgia’ booklet before completing this form.
- All sections must be completed and requested paperwork submitted at the time of application.
- Additional information must be provided where indicated.
- If a question is not applicable, enter ‘N/A’.
- Commercial yacht operators, which are not IAATO members, must take into account the GSGSSI observer coverage requirements before applying to visit.
Submission of an application is taken to mean that the applicant has read and understood the provisions in the ‘Visiting South Georgia’ document and agrees to abide by them. This responsibility extends to ensuring that visit permit holders and all staff are fully briefed and adhere at all times to current visit permit conditions, including Codes of Conduct and Visitor Management Plans. Failure to comply with GSGSSI requirements could result in a permit being immediately revoked, suspended or alterations made to the conditions of a permit (including the itinerary of a visit) and may preclude the possibility of, or place restrictions on, future permitting.
A1: Details of the yacht operator, charterer or owner
Operator / name of owner*
Company email address*
Company telephone number
(including dialing code)
Applicant contact name*
Applicant contact Email*
example@example.com
Applicant contact telephone number
(including dialing code)
Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
IAATO membership type*

No IAATO MembershipIAATO Full MemberIAATO Provisional Member
A2: 24 hour Emergency contact (other than yacht)
Name*

First NameLast Name
Phone Number*
Email*
example@example.com
A3: Invoicing arrangements – for yachts carrying more than 12 passengers or those applicants wishing to arrange an advance invoice payment.

Note - please ensure this information is accurate. There is an administrative charge if invoices need to be reissued due to incorrect information submitted on the application.
Name

First NameLast Name
Address

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Email
example@example.com
B1: Vessel – General details
Registered name*
Shipping agent in Falkland Islands (if applicable)
Flag State*
Classification society
Registration number
Call Sign
IMO number
MMSI number
Ice Class / Rating
Gross tonnage
Net tonnage
Load line length or LOA (specify which)*
Fuel type (detail all types carried)
Fuel capacity
Passenger capacity, (excluding all tour & expedition staff and observers)*
Number of crew (excluding tour / expedition staff & observers
Vessel Type*

CommercialPrivate
Is this the first time the yacht has operated in South Georgia?*

YesNo
Please note: A manifest of all persons on board must be communicated to King Edward Point 72 hours prior to arrival in the South Georgia Marine Zone.
B2: Yacht – Crew Information
Name of Skipper / Master (Permit Holder)*

First NameLast Name
Max number of passengers/crew*
B3: Yacht - Contact and communication details
Telephone number
Fax number
Inmarsat C
General email address
Alternate email address (if applicable)
Section C: INSURANCE, MEDICAL CAPABILITY, INCIDENT RESPONSE AND CONTINGENCY PLANNING

All visit applicants must have adequate vessel and liability insurance arrangements (including medical insurance) to cover any incident occurring in SGSSI. The medical policies must either cover all passengers, expedition staff and crew members, or, if covered separately from crew and staff, applicants must ensure that all passengers have adequate insurance arrangements to cover the cost of medical evacuation and repatriation.Noting that all persons on board should be made aware of the limitations involved in affecting a medical evacuation from SGSSI and the importance of ensuring the insurance policy coverage explicitly extends to South Georgia & the South Sandwich Islands as necessary.
C1: SOLAS & Emergency Equipment

Government Officers may ask to inspect equipment and check condition & valid in-date certificates. Please provide details below of life-saving equipment carried on board the vessel.
Survival craft
Life rafts & marine evacuation systems
Survival suits
Life jackets
EPIRB
SART
Pyrotechnics
Details of any personal / group survival kits
Medical Capability
The limited medical facilities at King Edward Point provide medical cover for station personnel only. All vessels must be self-sufficient in every respect, including medical cover. In an emergency it may be possible to access some degree of medical assistance from KEP, but this must never be relied upon.

A medical review commissioned by GSGSSI provides guidelines developed for the Provision of Medical Care in South Georgia (and Antarctic Marine Areas). It can be found at: www.gov.gs/docsarchive/visitors
Contingency & incident response planning

SGSSI is a remote environment, which can only be reached by sea. The Territory is 3 to 5 days by ship from the Falkland Islands or South America. Visiting vessels must be self-sufficient in every respect and contingency planning must reflect this and take into account sudden and severe deterioration in weather conditions, remote location with no emergency response or search and rescue (SAR) capability, and no airstrip and no facilities for evacuation of passengers and crew.
The limited medical facilities at King Edward Point provide medical cover for station personnel only. All vessels must be self-sufficient in every respect, including medical cover. In an emergency it may be possible to access some degree of medical assistance from KEP, but this must never be relied upon.

A medical review commissioned by GSGSSI provides guidelines developed for the Provision of Medical Care in South Georgia (and Antarctic Marine Areas). It can be found at: www.gov.gs/docsarchive/visitors
Planning your voyage to South Georgia:
Detail experience of skipper and crew, include details of blue water, high latitude & SGSSI sailing experience. Specifically highlight skipper experience.
Detail your reparations for visiting the SGSSI Maritime Zone. Include yacht construction and design features, rig arrangements, plus additional equipment and spares carried.
Detail any external professional advice received or vessel surveys & inspections undertaken in preparation for the proposed voyage.
Outline ability, experience and means of affecting repairs and undertaking maintenance independently whilst in SGSSI waters.
Electronic charts and GPS navigation cannot be relied upon. Detail coastal navigation protocols and list all SG / SSI paper charts carried.
Detail ground tackle you intend use and explain why this has been selected for SGSSI.
Detail planning considerations for additional provisions and stores.
Please attach Risk Assessments, contingency and incident response plans:
Major maritime incidents e.g. fire, flood, grounding, collision

Cancelof
Arrangements for coverage of search and rescue co-ordination within the SGSSI Maritime Zone (to reflect potentially long SAR response times)

Cancelof
Medical emergency response and passenger medical evacuation (including medical response plan for serious trauma injuries ashore)

Cancelof
Environmental fuel spillage management plan

Cancelof
Bird strike incidence response

Cancelof
Emergency repatriation of persons from SGSSI

Cancelof
Biosecurity plan

Cancelof
C4: Insurance type of insurance cover (detail all policies)

Include expiry dates
Insurance: Tour Operator Public/Product Liability & Professional Indemnity
Insurance: Yacht Insurance
Insurance: Crew Insurance
Section D: Additional Activities & Permissions

Do not include details of Zodiacs, Tenders, or Life rafts/Lifeboats. This section seeks to understand which additional activities you will undertake beyond zodiac cruising or making landings at approved landing sites.The operation of civil aircraft including helicopters paragliders, and microlights is not permitted. A Regulated Activity Permit may be sought for drone (UAV) use in support of approved scientific or media projects.
Will you be using any of the following (select all that apply):

Kayak/CanoeJet SkiSUPHOV/Submarine*ROV*Other
*Note that a separate application for the use of ROV/HOV will be required for your visit.
If you selected "Other", please specify:
Please provide details of airborne craft (Type e.g. drones (UAVs)), and, where possible the RAP permit number.
D2: Intended activities
Intended activities*

Yacht based tourism (including landings at approved landing sites and zodiac cruising)KayakingScuba divingAmateur RadioCitizen ScienceOther
If you selected "Other", please specify:
Expedition or Science Support Vessel (if yes - please provide details)
Section E: VISIT SPECIFIC DETAILS
Cruise Number or Name (This will be your reference)
Number of passengers*
Number of crew*
Date of visit to Stanley (if travelling via Falklands)

MonthDayYear
Date
Date of Arrival to South Georgia*

MonthDayYear
Date
Date of Arrival to GRYTVIKEN*

MonthDayYear
Date
Date of Departure from South Georgia*

MonthDayYear
Date
Should be Empty:

Yacht Application

A1: Details of the yacht operator, charterer or owner

A2: 24 hour Emergency contact (other than yacht)

A3: Invoicing arrangements – for yachts carrying more than 12 passengers or those applicants wishing to arrange an advance invoice payment.

B1: Vessel – General details

B2: Yacht – Crew Information

B3: Yacht - Contact and communication details

Section C: INSURANCE, MEDICAL CAPABILITY, INCIDENT RESPONSE AND CONTINGENCY PLANNING

C1: SOLAS & Emergency Equipment

Medical Capability

Contingency & incident response planning

Planning your voyage to South Georgia:

Please attach Risk Assessments, contingency and incident response plans:

C4: Insurance type of insurance cover (detail all policies)

Section D: Additional Activities & Permissions

D2: Intended activities

Section E: VISIT SPECIFIC DETAILS