September 2024 Boats Afloat Show Exhibitor Contract

September 2024 Boats Afloat Show Exhibitor Contract

Please fill out the exhibitor contract below. After you submit your contract, NYBA will calculate the amount due and invoice your company. Your contract is not considered "accepted" until you have paid the deposit (or full amount due).
Company*
Are you a current NYBA member?*

YesNo
If you are not a current NYBA member, you can apply for NYBA membership. Note, only marine-related businesses are eligible to be NYBA members. Membership must be approved. You will be billed at the non-member rates, and we will adjust your invoice if your membership is approved.
Company Mailing Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Exhibitor Contract Point of Contact*

First NameLast Name
Exhibitor Contract Phone Number*
Please enter a valid phone number.
Exhibitor Contract Email (this is where you'll receive a copy of the contract)*
example@example.com
We email exhibitor updates on a regular basis. If there are additional people (other than the email address listed above) that should receive these updates, please enter those email addresses below:
Please provide the NAME and MOBILE PHONE NUMBER of the primary company representative who will be on-site during the Boats Afloat Show. You can update this later if needed.*
Washington State UBI Number*
Write NONE if you do not have a Washington State UBI
City of Seattle Business License*
If you do not have a City of Seattle Business License, you will be billed a $40 Seattle Trade Show Fee on your exhibitor invoice. Write "NONE" if you don't have a City of Seattle business license.
What type of Exhibitor are you?*

In-Water ExhibitorShoreside Exhibitor or Tender Exhibitor

In-Water Exhibitor: Boat List & Hospitality Floats

Please consult the Exhibitor Packet for full pricing and booth details, then enter your boats on display. You can add or delete boats up until the contract deadline, August 22, 2024.
Do you want to request a hospitality float? Hospitality floats will be available on a first-come, first-served basis to exhibitors who have the largest square footage of boats in the show. Only available to NYBA members.
Enter your boats on display below. You can add or delete boats through the final deadline, August 22.
If you have any special requests, enter them here. Note that all assigned exhibitor locations are at the sole discretion of NYBA; we do not guarantee any specific location requests made. If you REQUIRE a side-tie, make sure you indicate that in the form above. If you PREFER a side tie (but do not require it), please indicate which boat(s) you prefer side-tied, in the space below. These are not guaranteed.

Shoreside or Tender Exhibitor

Please consult the Exhibitor Packet for full pricing and booth details, then select from the following shoreside exhibitor option(s):
What type of shoreside or tender exhibitor space are you requesting?*

Single shoreside booth (8'x10')Double shoreside booth (16'x20')Tender exhibitor (on trailers)
Are you requesting a location upgrade to the entrance courtyard? ($500 additional for single booth, $900 additional for double booth. Space is limited).*

NoYes
If you are a tender exhibitor, how many tenders on trailers are you displaying?
If you have any special requests, enter them here. Note that all assigned exhibitor locations are at the sole discretion of NYBA; we do not guarantee any specific location requests made.

Tickets, Badges and Show Program Space

Please consult the Exhibitor Packet for more information on tickets, badges and the printed show program.
Tickets: Exhibitors receive 10 each complimentary VIP and General Admission tickets, as a part of their exhibitor space. If you would like additional tickets, please let us know how many you need. You are only charged for the tickets that are redeemed ($10 for General Admission, $6 for VIP).
How many additional VIP Night Tickets would you like? Enter None, if you do not want additional tickets.*
How many additional General Admission Tickets would you like? Enter None, if you do not want additional tickets.*
Please select how you would like to receive your ticket allotment (Note: Due to shipping times, all Canadian companies must pick up their tickets at the NYBA office, or supply a US mailing address):*

We will pick them up at the NYBA officeMail them to the company address on the contractMail them to a different address than what is on our contract (NYBA will contact you)
Badges: In-Water Exhibitors receive up to 10 badges. Shoreside Exhibitors receive up to 5 badges. Additional badges are available for $10/badge. We will send out a badge form to collect names for the badges upon completion of your application.
Printed Show Program: Reserve space in our attractive printed show program! Full details, including pricing and deadlines, are available in the Exhibitor Packet. If multiple exhibitors request the same ad location (e.g. back cover), ad space allotment will be based on the date/time the contract is submitted and deposit paid, with the first company to submit their contract and deposit securing the ad space.
Would you like to place an ad in the printed Boats Afloat Show Program?*

NoYes - Full Page Back CoverYes - Full Page Side PanelYes - 1/2 PageYes - 1/4 Page

Public-Facing Company Information

Please provide the appropriate information for us to display on the Boats Afloat Show website:
Main Company Phone Number
Enter the phone number you want shown on the Boats Afloat Show Exhibitor list on the show website.
Main Email or Sales Email
Enter the email address you want shown on the Boats Afloat Show Exhibitor list on the show website.
Company Website
Enter the website address you want shown on the Boats Afloat Show Exhibitor list on the show website, e.g. www.myboatcompany.com.
Provide a brief description of your business (this will be publicly visible on the Boats Afloat Show website). Max 100 words. Example: "ABC Boat Sales is proud to represent Waterlife Boats, Allegiant Yachts, as well a premium selection of brokerage yachts."

0/100
Please upload your company logo for the Boats Afloat Show website (preferred file: .jpeg, .jpg, .png). If you're a prior exhibitor and haven't had any changes to your logo since you last participated, you do not need to upload a logo.

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Exhibitor Contract Submission Instructions:

Please review the following steps for successfully completing your Exhibitor Contract Submission:
1. Review the information you've provided in the contract (click the Back button below, to review your information)

2. Review the Terms and Conditions, sign and submit the exhibitor contract (on the next page)

3. NYBA will calculate the amount owed and invoice you, based on your membership status and early bird/regular rates.

4. You can pay that invoice with a credit card (2.99% fee), bank transfer (1% fee), or you can mail a check to NYBA. A 50% deposit of the total amount due is required to secure your space. Please read the Terms and Conditions on the next page (also in the Exhibitor Packet) for payment and refund terms.

5. YOUR CONTRACT IS NOT CONSIDERED "ACCEPTED" UNTIL WE RECEIVE PAYMENT. If you are applying at Early Bird rates, you MUST pay your deposit by the Early Bird deadline. If we do not receive payment by the Early Bird deadline, you will be re-invoced at the regular rates. If you are submitting this on the day of the Early Bird deadline, you must call the office at 206-748-0012 and pay the deposit with a credit card.

Terms and Conditions for the Fall 2024 Boats Afloat Show

The full Terms and Conditions are accessible in the Exhibitor Packet, or by clicking the highlighted link below.
Exhibitor Contract Signature:*

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Exhibitor Contact Signed by:*

First NameLast Name
Please select your preferred payment method:*

CheckACH - Bank Transfer {incurs a 1% fee}Credit Card {incurs a 2.99% fee}
Should be Empty:

September 2024 Boats Afloat Show Exhibitor Contract

In-Water Exhibitor: Boat List & Hospitality Floats

Shoreside or Tender Exhibitor

Tickets, Badges and Show Program Space

Public-Facing Company Information

Exhibitor Contract Submission Instructions:

Terms and Conditions for the Fall 2024 Boats Afloat Show