Space Use Application

Space Use Application

The Poetry Foundation makes parts of its facilities available to 501(c)(3) nonprofit cultural and arts organizations at no charge for their internal meetings (not open to the general public).
About the Facility
- Private meeting space for up to 50 people
- Limited availability on Tuesdays, Wednesdays, and Fridays from 9AM–5PM
  These hours include time for setup and take down
- Requests are considered in the order they arrive
- Please submit your request 6 to 8 weeks in advance
Submission of a request does not guarantee use of the facilities. The Foundation has the sole and exclusive right to approve any application and to revoke a previously-approved application. If you have any questions, please contact spacerequest@poetryfoundation.org.

What Poetry Foundation Provides
- Space set-up, including chairs and tables.
- Projector with audio, HDMI cables, wireless handheld microphones (2), OWL meeting camera, and wifi, as needed. (Organizations must provide their own computers.)
- Access to our kitchen space. (Catering must be pre-prepared; no cooking or meal-prep onsite.)
- Set-up and tear-down of space.
What the Guest Organization Provides
- Signed Facilities Use License Agreement.
- Point person to communicate with Foundation staff.
- Communication with your attendees.
- A laptop computer, if you need to present or connect to a virtual meeting space.
- Your own Zoom or Google Meet space, if you plan to have a hybrid meeting.
- Catering or food/beverages. No alcohol or hot food stations requiring heating elements of any sort are permitted.
Your email address*
example@example.com
Name of Organization*
Tax ID/EIN*
Are you the primary contact person for this event?*

YesNo
Primary contact email address
example@example.com
Primary contact name

First NameLast Name
Primary contact phone number
Please enter a valid phone number.
Name of your contact person at the Poetry Foundation, if you have one
Has your organization partnered with the Poetry Foundation before?*

YesNoNot sure
Describe this partnership.

About Your Event
Event title*
Event type

Board meetingStaff retreatInternal presentationTraining sessionOther
Date of event*

MonthDayYear
Date
Expected number of attendees*
Maximum of 50
Time of event*

Hour Minutes

AM/PM Option
Arrival time for setup*

Hour Minutes

AM/PM Option
Departure time*

Hour Minutes

AM/PM Option
Will you serve food and/or beverages?*

YesNo
Will you be the on-site contact person for this event?*

YesNo
On-site contact name

First NameLast Name
On-site contact phone number
Please enter a valid phone number.
On-site contact email address
example@example.com

Setup Details
What are your technical needs for the space?

Projector (HDMI connection to your laptop)Wireless handheld microphonesOWL meeting camera for hybrid meetings (you provide Zoom, Google Meet space, etc.)
How would you like the space set up?*

Conference Round TableClassroomWorkshopTheatre
Each layout is shown below:
Describe any other space setup needs for your event.

Space Use Policies

In order to maintain a safe and welcoming environment, all visitors are asked to abide by our visitor guidelines. We welcome diverse perspectives and institutional critique, and our building is a space to have respectful dialogue. This set of guidelines is a living document and we welcome your feedback as a guest in the Poetry Foundation building. Guests who engage in behavior we deem disruptive and/or harassing towards staff, visitors, or performers will be asked to stop, and might be asked to leave if the behavior continues.

Space Use Guidelines
- An organization will be approved to use the facility only one time per calendar year
- Approval of one request does not promise or indicate approval of any future request
- No alcohol is permitted.
- No hot food stations or other stations requiring heating elements of any sort are permitted.
- Maximum capacity is 50 people.
  Your organization must use the room layout approved by the Foundation.
- No political campaign activity, lobbying or lobbying preparation, sales, or fundraising may occur in the facilities.
- An approval provides access to only the specified portions of the facilities; no access to any other part of the Foundation’s facilities permitted
If you have reviewed and accepted the Space Use Policies above, initial here.*
Should be Empty:

Space Use Application

About the Facility

What Poetry Foundation Provides

What the Guest Organization Provides

About Your Event

Setup Details

Space Use Policies

Space Use Guidelines