Facility/Equipment Request Form

Facility/Equipment Request Form

All requests are subject to approval. Requests MUST be submitted at least three (3) business days before event to be considered. No request is final until you receive confirmation from the special events team.
Facility Requested*
Is your room reservation confirmed?*
Requested by*

First NameLast Name
Company/Organization of Requestor
Phone Number*
Please enter a valid phone number.Format: (000) 000-0000.
Email*
example@example.com
Purpose/Name of Event*
Number of Expected Attendees*
Are you requesting reserved parking?*
If yes, how many spaces?
Do you need a roadway or street blocked/barricaded?*
If yes, list what area you need blocked
Do you plan to have alcohol at the event?*
Will food be served?
If yes, who is the caterer?
Will you have special guest speakers?*
If yes, please list names and titles
Will any participant have special needs?
Please visit https://www.se.edu/ada/ and contact the Disability Services Coordinator (580.745.3036) to assure accommodations for all parties involved.
Will you be asking the President to speak?*
Do you need police presence?*
(i.e. Town Hall, political Rally, Hot Topics, etc.)
Event Start Date & Time*

MonthDayYear
Date
Hour MinutesAM/PM Option
Door Unlock Date & Time*

MonthDayYear
Date
Hour MinutesAM/PM Option
Event End Date & Time*

MonthDayYear
Date
Hour MinutesAM/PM Option
Door Lock Date & Time*

MonthDayYear
Date
Hour MinutesAM/PM Option
Equipment Requests

All selections are based on availability
60-Inch Round Tables*
Will Seat 8 Guests, Enter 0 if none
6-Foot Rectangular Tables*
Will Seat 6 Guests, Enter 0 if none
Chairs*
Please enter 0 if none
Equipment Requested

PodiumSound SystemMicrophoneProjector/ComputerWireless ConnectionTeleconference PhoneOther
Trash Cans*
Plants*
Plant Location and Special Request
Delivery Date & Time to be Completed by:*

MonthDayYear

MinutesAM/PM Option
Pickup Date & Time*

MonthDayYear

MinutesAM/PM Option
IT Appointment Setup Time

MonthDayYear
(must be M-F, 8 a.m.-5 p.m.)
MinutesAM/PM Option
Room Layout*
Diagram Upload

Cancelof
Any additional requests within 48 hours for setup/delivery cannot be accommodated. If additional resources are available, we will notify you of where they can be picked up.
Are you requesting reserved parking?

YesNo
Do you need a roadway or street blocked/barricaded?

YesNo
Do you plan to have alcohol at the event?

YesNo
Will you be asking the President to speak?

YesNo
Will you have special guest speakers?

YesNo
Do you need police presence (Town Hall, political Rally, Hot Topics, etc.)

YesNo
Will food be served?

YesNo
Will any participant have special needs?

YesNo
Special Requests
Podium

YesNo
Sound System

YesNo
Microphone

YesNo
Projector/Computer

YesNo
Wireless Connection

YesNo
Teleconference Phone

YesNo
Please visit https://www.se.edu/ada/ and contact the Disability Services Coordinator (580.745.3036) to assure accommodations for all parties involved.
Should be Empty:

Facility/Equipment Request Form

Equipment Requests