Vendor Application Guidelines
1. Your application does not guarantee entry. We focus on rare and uncommon indoor and outdoor plants, plant supplies, any products that are considered "planty", and homemade artisan vendors. We curate our events to meet the needs of our local community and offer a variety of vendors.
2. Set up is Friday, July 25th 12-9PM. (must leave the premise by 9PM for lock up, NO exceptions)
3. All vendors must have signage to clearly display who they are (ex: signs, placecards, banners, table cloths, etc) You must keep your products and set up within allotted space and out of the isles.
4. Sharing vendor booths is prohibited, unless you have prior approval by Renay.
5. All vendors are required to be at their booth at 7:30AM for VIP shopping BOTH Saturday & Sunday. VIP Shopping is from 8-10AM. The expo opens to the public at 10AM on both days.
6. You are responsible to set up and break down your space. ALL trash, products and materials must go with you when it is time to breakdown. Please bring your own dollys for set up and break down. There are only a few that the venue provides and those will come on a first come, first serve basis. You're required to supply your own tables, set up supplies, signage and extension cords (if needing electricity). Limited tables, chairs, pipe and drape will be available to rent.
7. As a vendor you agree to keep and maintain a good, professional working relationship within the SE Rare Plant Market Community and the public.
8. Vendor fees and deposits are non-refundable or transferable.
9. All staff woking a vendor booth, are required to wear an expo badge. Each vendor must be present to collect their badges for their spot and staff. No badges will be given out otherwise. You may purchase extra badges if you need more than your vendor package allotment.
10. All "guests" of vendors coming into the expo, whether doing business, family visiting, customers who have pre purchased products and are picking up, must pay admission to be admitted into the expo.
11. Any vendor who vacates their spot before the expo closes (Sunday, July 27th at 4PM) will be charged their full booth fee for the weekend. To maintain the apprearance of the show, your full set up must remain up and functioning for the duration of the expo. If an emergency arises during the event, please contact Renay. DO NOT GHOST. Any vendor who leaves without prior notification will still be charged the full fee amount.
12. As a vendor for Southeast Rare Plant Market, LLP and The BIG Plant Expo, you are required to advertise/post about the expo on your social media. Showcasing your goods in a creative, appealing way, helps generate more promotion for your business and the event. See below for what The BIG Plant Expo will provide marketing wise in the vendor packages.
13. Payment/deposit is the ONLY thing that secures your booth space.
14. Any food or beverage vendors need to supply your Certificate of Insurance which is asked for above. This is a requirement of the venue.
SE Rare Plant market, LLP and its affiliate partners reserve the right to remove you as a vendor if you choose to not follow any of the above application guidelines.