TEA Application Form

TRANSFORMING ENERGY ACCESS (TEA) TECHNICAL ASSISTANCE (TA) FACILITY APPLICATION FORM
Introduction
Welcome to the application process for the Transforming Energy Access (TEA) Technical Assistance (TA) Facility, part of the TEA Local Partnership Inclusion Project.

TEA is a research and innovation platform supporting the technologies, business models, and skills needed to enable an inclusive clean energy transition. TEA works via partnerships to support emerging clean energy generation technologies, productive appliances, smart networks, energy storage and more. It increases access to clean, modern energy services for people and enterprises, improving their lives, creating jobs, and boosting green economic opportunities.

The TA Facility is funded with UK aid from the UK government via the TEA platform, and delivered by EED Advisory.

Through this initiative, EED Advisory will provide targeted technical assistance, focusing on capacity development and bid writing for donor funding, to Local Partners within the specified target regions.

For the current open call (PREO Wave 6), the focus is exclusively on sub-Saharan Africa (except South Africa) and therefore, only applicants from this region will be considered.

Local partners within the TEA platform are defined as:

I. Organisations, businesses, entities, enterprises, and entrepreneurs in the clean-energy sector that are fully head-quartered in the target region (and which only operate in the target regions/countries).For PREO wave 6 open call, the target countries are those in sub-Saharan Africa, except South Africa.

II. Clean energy organisations, businesses, entities, and enterprises that are majority (over 51%) owned/founded by citizens of the target region/countries.

III. Clean energy organisations, businesses, entities, and enterprises that are majority (over 51%) owned/founded by diaspora citizens of the target region/countries.

IV. Clean-energy organisations, businesses, entities, and enterprises that are the majority (over 51%) owned/founded by indigenous people in these regions/countries; and/or clean-energy organisations, businesses, entities, and enterprises that support and deliver to indigenous peoples/communities in the target region/countries.

V. Clean-energy transition organisations, businesses, academic institutions, entities, and enterprises that are majority (over 51%) owned/founded by refugees, migrants or forced displaced persons in the target region/countries; and/or clean-energy transition organisations, businesses, academic institutions, entities and enterprises which support and deliver to refugees, migrants and forced displaced persons in the target region/countries.

VI. Autonomous national/regional networks/organisations/associations operating in the target region/countries that are part of an international organisational, enterprise, network, or institutional framework.

*Local partners applicants must meet at least two (2) of the provided definitions of a local partner based on:
1. Operational headquarter
2. Founding/ownership
3. Network and support organisations.

Eligibility Criteria
The criteria have been designed to broadly consider the following:

i. Local partner criteria which comprise of three categories of which applicants must meet two of the following:

a. Operational headquarter (Geographical location): the organisation/business is headquartered in any of the target regions/ countries.

b. Founding/ownership: Organisation/business ownership structure is in line with meeting the stipulated majority (over 51%) ownership/founding by citizen/ diaspora citizen/ refugee, migrant or forced displaced person/indigenous people/communities in the target regions/countries.

c. Networks and support: Organisation/business that is a network or organisation which provides support to autonomous national/regional network/organisations; supports and delivers to indigenous peoples/communities; supports and delivers to refugees, migrants and forced displaced persons.

ii. Registration criteria: organisations/businesses that have been in existence for over 2 years.

iii. Legal status criteria: organisations/business that that have formal legal status.

The above 3 criteria are mandatory, and lack of compliance and fulfilment instantly disqualifies an organisation from proceeding with filling in the application form.

Data protection (Kenya data Protection Act, 2019, Chapter 411C, Revised Edition, 2022)

The Data Protection Act, 2019 of Kenya is the primary legislation that outlines the principles and requirements for data confidentiality.

1. Section 25: Principles of Data Protection

This section outlines the core principles that govern the processing of personal data:

i. Lawfulness, Fairness, and Transparency: Data must be processed lawfully, fairly, and in a transparent manner.

ii. Purpose Limitation: Data should be collected for explicit, specified, and legitimate purposes.

iii. Data Minimization: Data should be adequate, relevant, and limited to what is necessary.

iv. Storage Limitation: Data should not be kept in a form which permits identification of data subjects for longer than necessary.

v. Integrity and Confidentiality: Data must be processed in a manner that ensures appropriate security.

2. Section 26: Rights of Data Subjects

This section details the rights granted to individuals regarding their personal data:

i. Right to be Informed: Data subjects have the right to know how their data is being used.

ii. Right of Access: Individuals can access their personal data.

iii. Right to Correction: Data subjects can request the correction of inaccurate data.

iv. Right to Deletion: Individuals can request the deletion of their data under certain circumstances.

v. Right to Restriction of Processing: Data subjects can request limitations on how their data is processed.

vi. Right to Data Portability: Individuals have the right to obtain and reuse their personal data across different services.

vii. Right to Object: Data subjects can object to the processing of their data.

3. Section 50: Security of Personal Data

Controllers and processors must implement appropriate technical and organizational measures which protect personal data against unauthorized or unlawful processing, accidental loss, destruction, or damage.

Consent
All information provided in this application form is considered confidential and will be used solely for the purpose of evaluating and providing the requested technical assistance. We are committed to protecting your privacy and will not disclose your information to any third parties without your explicit consent, except as required by law.
Do you agree to the terms of our privacy policy?*

YesNo
Thank you. Ensure all sections of the application form are complete. If you face any difficulties with the application form, please reach out to tealocalpartnerships@eedadvisory.com.

Phase 1: Mandatory Eligibilty Criteria

B: Registration Status
1. In which year was your organisation established?*

C: Legal Status
1. Does your organisation have a formal legal status?*

YesNo

D: Submission of Proposals
1. Do you intend to submit a proposal for the open call (PREO) if your organisation is shortlisted to receive Technical Assistance?

YesNo

Thank you for your interest. However, you do not meet the minimum requirements to proceed with the application process.

You have met the minimum requirements. Please proceed with the application process.

Scoring Criteria
Applications submitted by eligible applicants will be evaluated based on the evidence/information provided for each criteria item as indicated in Table 1. For each round of open calls, the top scoring applicants will be enrolled into the TA facility and provided with pre-application support during the open call window. The number of successful applicants will vary form one open call to the other.

#	Criteria Item	Purpose	Weight
1	Capacity needs	The organisation must articulate the challenges they face in making grant applications. The applicants also need to clearly demonstrate their capacity needs focusing on specific areas of support required and providing a compelling case on the impact of support to the organisation. The needs identified align with the objectives of the technical assistance facility.	25%
2	Founder/management team track record	The organisation's founder(s)/owner(s) provide evidence of a reputable history of accountability and integrity including contact details of three (3) referees who can speak to their capabilities. Scoring will be based on founder and management team experience as demonstrated by the submitted curriculum vitae. A capable founder/management team without prior experience will not be lowly scored but based on responses and support areas indicated under capacity needs.	25%
3	Financial information	Local partners must demonstrate a solid understanding of the drivers of the financial performance of the entity unit economics and/or financial KPIs as captured in the financial documents provided. When reviewing financial documents we will assess the structure of the statements relative to the businesses and consider metrics such as: Understanding of unit costs to deliver services / serve customers/unit economics etc. Nature and recognition of sales/revenues Aspects such as allocation of costs etc. The scoring of candidates will then be based on the quality/level of completeness of information provided.	8%
4	Gender Considerations	The organisations/businesses are required to demonstrate the extent to which gender considerations are incorporated within the organisation's working environment/service delivery models. A clear demonstration of gender representation percentage across (entire team management or target beneficiaries) is required. Organisations will need to demonstrate how they intend to promote gender inclusivity within their operations in cases where it has not been incorporated yet.	12%
5	Community Impact and socio equity considerations	The organisations/businesses are required to articulate the extent to which they embed community impact (including poverty reduction, social equity, and sustainable development) in their delivery models. They are required to demonstrate how their solutions contribute to improved outcomes for the community vulnerable groups and where possible provide evidence of impact created and links to reports customer testimonials. They should also share plans of how their projects going forward will benefit vulnerable populations.	25%
6	Alignment to the open call	The project description provided in the application aligns with the open TEA call	5%

Section A: Organisation Details
1. Contact details
a. Legal name of the organisation*
b. Email address of the contact person*
c. Phone number of the contact person*

Country CodePhone Number
d. Physical address*
2. What challenges have you experienced when applying for grants?*

0/250
3. How would you like this technical assistance to support you?*

0/200
4. How will receiving technical assistance impact the organisation?*

0/250
5. What is the number of full-time employees?*
As of April 2024
6. What is the number of employees in the managerial/senior level?*
As of April 2024
7. Provide brief bios of the founder and themanagement team highlighting their experience in grant/project management. *

Attach their CVs (Max 3 pages each)
Cancelof

Section C: Organisational documents
Financial records
1. Has the organisation been audited for the last two financial years?*

YesNo
a. Kindly attach the audited financial reports for the last two financial years (i)*

The document should be saved as "company name_document type" for example, " EED Advisory Limited_Audited Financial Report_2022"
Cancelof
b. Kindly attach the audited financial report for the last two financial years (ii)*

The document should be saved as "company name_document type" for example, " EED Advisory Limited_Audited Financial Report_2023"
Cancelof
c. Kindly attach the financial statements for the last two financial years (i) *

The document should be saved as "company name_document type_ Year" for example, " EED Advisory Limited_Finacial Statement_2022"
Cancelof
d. Kindly attach the financial statements for the last two financial years (ii)*

The document should be saved as "company name_document type_year" for example, " EED Advisory Limited_Financial Statement_2023"
Cancelof
Registration documents
a. Indicate the type of your legal status*

Private companyPublic companyNGOCommunity based organisationState-owned organisation
b. Please attach your business registration certificate*

The document should be saved as "company name_document type" for example, " EED Advisory Limited_Business Registration Document
Cancelof
c. Please attach your business license and permit*

The document should be saved as "company name_document type" for example, " EED Advisory Limited_License
Cancelof
d. Please attach your tax compliance certificate*

The document should be saved as "company name_document type" for example, " EED Advisory Limited_Tax Compliance Certificate
Cancelof

Section D: Gender Considerations
1. How many full-time female employees are in the organisation currently?*
As of December 2024
2. What is the proportion (%) of female employees at the managerial/senior level of your organisation?*
As of December 2024
3. Does your organisation promote gender inclusivity within the organisation or with your target communities/customers?*

YesNo
a. Explain how*
b. How do you intend to promote gender inclusivity within your organisation?*

Section E: Female Led
1. Are you a female led organisation?*

YesNo
2. What is the proportion (%) of shares held by women?*

Section F: Grant Funding history

Note: The responses provided here have no impact on your selection of this TA
1. Have you received grant financing before (The response has no impact on your selection for this technical assistance, except to gather information on the past grant sizes)*

YesNo
2. How much did you receive in your last grant funding (in USD)?*
In USD

Section G: Evidence of Impact and Sustainability Plans
1. Please demonstrate how your clean energy access solution contributes to improved outcomes for the communities served, providing quantifiable numbers e.g., number of customers served, household income or livelihood improvements, and evidence of poverty alleviation through your products*

0/500
2. Please provide a summary of your organisation’s impact, and track record across your operations, and experience in managing similar clean energy access projects. Where applicable please provide links to impact reports, and testimonials from customers, stakeholders, and partners*

0/500
3. Provide examples of how your past projects or activities have specifically targeted improving livelihoods or addressing the needs of vulnerable populations such a slow-income households or communities living in poverty. If not, share plans of how your past projects or activities will benefit vulnerable populations *

0/500
4. How is the organisation planning to ensure its long-term sustainability in the clean energy access sector?*

0/200

Section H: Technical Assistance Requirements
1. Which component of technical assistance is most required by your organisation? (Select the options below)*

Understanding grant financing.Preparing for grant applications.Emerging cross cutting themes in grant applications e.g. gender inclusion.Navigating the grant application process.Understanding grant review processes.Post-grant award management.Other

Should be Empty:

Rows	Name of the organisation	Name of the contact person	Email address	Telephone number
1
2
3

TRANSFORMING ENERGY ACCESS (TEA) TECHNICAL ASSISTANCE (TA) FACILITY APPLICATION FORM

Introduction

Eligibility Criteria

Consent

Phase 1: Mandatory Eligibilty Criteria

A: Local Partner Criteria

B: Registration Status

C: Legal Status

D: Submission of Proposals

You have met the minimum requirements. Please proceed with the application process.

Scoring Criteria

Section A: Organisation Details

Section B: Proposed Project

Section C: Organisational documents

Section D: Gender Considerations

Section E: Female Led

Section F: Grant Funding history

Section G: Evidence of Impact and Sustainability Plans

Section H: Technical Assistance Requirements