Summer STEM Grant Final Report 2024

Idaho Commission for Libraries

Grant Closeout - ICfL Staff Use Only

Grant Award Number: {grantNumber}

Award Recipient (Grantee): {libraryName69} {libraryBranch} {schoolDistrict}

ICfL Programmatic Review:

The grantee has fulfilled the programmatic requirements of the grant.
The grantee has sufficiently answered the report narrative questions.
The grant is ready to be closed.

Library Consultant Signature:

ICfL Fiscal Staff Review:

The grantee has fulfilled the fiscal requirements of the grant.
The grantee has provided sufficient documentation of grant expenditures.
All funds have been expended or returned.
The grant is ready to be closed.

Fiscal Review Signature:

ICfL Comments:

Final Report Due: September 15, 2024

Grant Period: April 1 - September 15, 2024

The $500 Summer STEM Grant from the Idaho Commission for Libraries (ICfL) aims to increase summer learning opportunities in the fields of science, technology, engineering, and math. Open to public, school, academic, and special (including tribal) libraries in Idaho, the grant is awarded on a first-come, first-served basis to qualifying applicants. Grant recipients may use funds to create meaningful and engaging youth STEM programs and activities by purchasing STEM-related materials, supplies, and kits, and bring in educational presenters.

This final report collects contact information, narrative responses, financial data, and program feedback for each awarded grant. The report must be completed in one sitting and cannot be saved for completion at a later time. We suggest drafting responses in a separate document prior to completing the online form. The form should be signed and submitted with an electronic signature on or before September 15, 2024.

If you have questions about the program or reporting requirements, please contact the Idaho Commission for Libraries:

Jennifer Redford, Youth Services Consultant, Jennifer.redford@libraries.idaho.gov or (208) 639-4147

Grant Award Number:*

Library Name:*

Library Branch (if applicable):

School District Name (if school library):

Type of Library:*

PublicSchoolAcademic

Preparer's Name:*

Preparer's Title:*

Preparer's E-mail Address:*

Preparer's Phone Number:*

Authorizing Official/Library Director's Name (if different):

Authorizing Official's E-mail Address (if different). This person will receive a copy of the grant report upon submission.:

The narrative section of the report asks you to describe your completed project, the activities your library carried out to fullfill the programmatic components of the grant, program participation, and notable outcomes. If you have questions about the programmatic requirements of the grant, or need to obtain your original grant agreement, which contains your project plan, please contact the ICfL.

Please keep the program goals in mind when developing report narrative responses. Grant goals:

A. Strengthen the role of libraries and library staff as community educators and community connectors by increasing access to engaging, hands-on STEM activities for youth.

B. Increase children's access to books over the summer months.

C. Reduce children's learning loss during the summer months.

1. Project Summary. Please describe your completed grant project. What types of STEM activities did you offer?*

2. Describe a success story from your project. Are there any other important project outcomes or findings you would like to share?*

3. Explain one or two of the most significant challenges or lessons learned for others wanting to adopt any facets of this project.*

4. If you partnered with another organization to deliver programming, please describe the partnership, including benefits and challenges.*

5. Did your library offer take-home STEM kits as part of your Summer STEM program?*

YesNo

6. How many take-home STEM kits did you hand out as part of the Summer STEM program (if you did not hand out kits, enter 0)?*

7. If you created take-home STEM kits, please describe the kits here (you can also upload a list or pictures using the Browse Files button on question 14. *

8. How many in-person Summer STEM programs did you offer this summer? (If you did not have any in-person programs, enter 0)*

9. What was the typical length for your in-person Summer STEM programs (in minutes)? For example, if your programs were 1 hour long, enter 60 in the box below to indicate 60 minutes.*

10. What is the total number of children and adults attending all of your in-person Summer STEM programs? (If you didn't have any in-person programs, enter 0)*

11. How many virtual Summer STEM programs did you offer this summer? (If you did not have any in-person programs, enter 0)*

12. What was the typical length of your virtual Summer STEM programs (in minutes)? For example, if your programs were 1 hour long, enter 60 in the box below to indicate 60 minutes.*

13. What is the total number of children and adults attending all of your virtual Summer STEM programs? (include total number of views for social media videos; if you didn't have any virtual programs, enter 0)*

14. Total number of programs (automatically calculated based on responses above).

15. Total number of participants across all programs (automatically calculated based on responses above).

16. How many weeks did your library offer Summer STEM programs?*

17. Were the children who participated in your Summer STEM programs able to describe what they learned?

Yes, most of them could describe the STEM concepts easily.They kind of got it, and could describe what they learned after I prompted them.They had fun, but really couldn't describe what they learned.They said they didn't learn anything.I was not able to survey any kids this year.

18. Where did you hold your Summer STEM programs (the park, handed out kits, livestream)?*

19. Photos. If you would like to share photos of your project, upload them here. This is an optional report element.

Browse Files

The financial section of the report requests the original grant amount, actual expenditures, unspent balance (if any), and includes a place to upload receipts and other documentation. Your receipts and documentation must total or exceed the full grant award amount. Unused grant funds must be spent immediately or returned to the ICfL. If you have questions about eligible or ineligible expenses, documentation requirements, or need to obtain your original grant agreement please contact us.

Allowable Expenses. A grantee may only use program funds for allowable costs, which includes the requirement that costs be reasonable and necessary for the accomplishment of program objectives.

The following is an abbreviated list of allowable grant expenses. It is not intended to be exhaustive or exclusive. Applicants should contact the ICfL if they are unsure if their proposed idea/expenditure is allowable.

1. Materials and supplies for STEM programs and outreach activities.

2. Books focused on STEM topics.

3. Professional and consultant services such as those for guest speakers, presenters, or facilitators, and community partner programming.

4. Advertising or publicity specifically related to the grant such as publishing dates and times of programs/activities. No more than 10% ($50) may be spent on advertising and publicity.

Non-Allowable Expenses. The following is an abbreviated list of non-allowable grant expenses. It is not intended to be exhaustive or exclusive. Applicants should contact the ICfL if they are unsure if a cost is allowable. The following items are not allowable grant expenses:

1. Food and beverages. Food is allowable if used primarily as a supply in a learning activity.

2. Capital expenditures related to the purchase of real property, buildings, or motor vehicles.

3. Construction expenditures related to the improvement or expansion of buildings and facilities.

4. Advertising or publicity not related directly to the programs carried out through the grant.

5. Promotional items and memorabilia, including models, gifts, and souvenirs.

6. Entertainment. Costs of entertainment, including amusement, diversion, and social activities and any associated costs are unallowable, except where specific costs that might otherwise be considered entertainment are primarily educational and fit the programmatic goals of the grant.

7. Indirect costs.

8. Apparel.

9. Compensation including salaries, wages, and benefits for current library employees.

1. Grant Award Amount (automatically entered):

2. Expenditures. Please enter your grant expenses.: *

	Expenditure Amount	Description
Professional and Technical Consultant Fees (speaker's fees, translators, etc.)
Travel (to attend training or carry out the grant)
Supplies/Materials (items with a per unit cost of less than $5,000 including books, consumables, etc.)
Other Services (website fees, web accessibility services, workshop/training course fees)

3. Total Current Expenditures (automatically calculated):

4. Unspent balance of grant (automatically calculated). Grant award amount minus total expenditures. This number must be 0 or negative. IF THIS NUMBER IS POSITIVE, YOU HAVE GRANT FUNDS REMAINING THAT MUST BE SPENT IMMEDIATLY OR RETURNED TO THE ICFL.

5. Describe what you purchased during the grant period. Expand upon the very brief description provided in the budget table. If you purchased 20 books, please describe the types of books and the reason you selected them.:*

6. Spending Documentation. Upload documentation of grant spending such as receipts and/or spending reports generated by your accounting software. If you upload invoices, you must also include proof of payment for each invoice such as receipts, accounting system records, or warrant/payment records. Where possible, please scan items into a single PDF. If receipts show non-grant spending, please designate which items/costs were grant purchases. Your spending documentation must total to the entire grant amount. If you have any funds remaining they must be spent immediately or returned to the ICfL.*

Browse Files

1. Did you find the programmatic resources provided to you by the ICfL to be helpful in the implementation of the grant? Would you suggest any additional resources?*

2. Would you like to provide us with additional feedback on the grant application, implementation, or reporting process? Would anything improve the overall experience for future grant recipients?*

Please review the following statements before signing and submitting this report:

A. The library has met the requirements outlined in the grant agreement/application.

B. The grantee's legal entity has expended all funds received for the purposes outlined in the grant agreement/application. If any grant funds are not expended at the end of the grant period, they must immediatly be returned to the ICfL.

C. I certify that the statements herein are true, complete, and accurate to the best of my knowledge.

D. I certify that I have the authority to submit this report on behalf of my organization.

Type your name in the box below to electronically sign this report. After signing, click the Submit Report button. A copy of this form will be automatically emailed to you and the authorizing official.

Electronic Signature (type your name in the box below):*

If you have any questions about this program or your application please contact Jennifer Redford, Youth Services Consultant, Jennifer.redford@libraries.idaho.gov, (208) 639-4147.

Grant Closeout and Final Report

Summer STEM Grant 2024

I. Contact Information

II. Narrative Report

III. Financial Report

IV. Program Feedback

V. Signature and Submission