Facility Booking Application Form 2025/26

Facility Booking Application Form

All asterisked fields have to be completed in order to submit the form.
Section 1

To be completed by all
Name of Club / Organisation*
Registered business or club name
Are you an Aspire Club Membership holder?*

YesNo

Section 2

To be completed by all
Purpose of Use/Activity:*
For instance, weekly sports practice, match fixtures, charity matches, social gatherings, and so on.
What is the nature of your application (select as appropriate)*

Block Booking (continuous; weekly)Event/Specialist Booking (one-off)

Section 5

To be completed by all external applicants where applicable
If the activity is run by a tutor or coach please provide the following details:

First NameLast Name
Phone Number

Area CodePhone Number
Email
example@example.com
Are you an individual/organisation working with children under 18 years of age?*

YesNo
Does the group operate an approved policy and procedure for the care and protection of young people under the age of 18 years of age (safeguarding)?*

YesNo
Please provide relevant Safeguarding Policy documentation

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Appointed Safeguarding Officer Full Name:

First NameLast Name
DBS Form Reference:
Date of Birth:

DayMonthYear
Date
Appointed Safeguarding Officer's Declaration

I confirm that all staff under my supervision have completed an enhanced DBS with barred list check and have a legal Right to Work in the United Kingdom.
Please provide 'Letter of Assurance' (optional)

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Do you hold a Public Liability Insurance?*

YesNo
Please provide relevant PLI documentation (optional)

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If you are a sports club or organisation, do you hold a National Governing Body accreditation award?*

YesNo
Please provide relevant documentation

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Section 5a

To be completed by all
Adults (18 or over)*
Estimated number of participants attending
Juniors (Under 18)*
Estimated number of participants attending
Is the individual/group profit making?*

YesNo
Please provide fee details:
per person/session
Please Note: Individuals or Groups who charge class/course fees may be requested to provide audited accounts for verification purposes.

Section 6

To be completed by all
Advance Payment - which requires the hirer to pay the full amount for their monthly bookings one month in advance (all advance payments will be taken on the 1st of every month), prior to the commencement of the bookings. We may refuse hirer’s party the access to our facilities until the outstanding payment is made.

Cancellation policy:
1. Any facilities booked may be cancelled & amended without charge 1 week prior to scheduled booking by written notice via web form at www.aspirecentre.com/booking-cancellation-request. Where a cancellation is not made in accordance with this rule, we reserve the right to charge the full amount.
2. Any events which are not limited to courses, classes and activities require 1 week written notice for the cancellation to be fully refundable unless otherwise stated in the applicable T&C's. Refunds are not processed at the time of cancellation and are issued at a time suitable for us and usually after the course, class or activity has finished.
Payment Method*

Advance Payment

Facility Booking Application Form